Patient Access Representative / Emergency Department - Full-time Evenings

Northwestern Medical Center; St. Albans (VT); On-site; USD 24,000 - 31,000; Full time

Job summary

Northwestern Medical Center seeks a Patient Access Representative for the Emergency Department evenings. The role focuses on efficient patient registration, insurance verification, and accurate data handling in a fast-paced ED setting in St. Albans, VT.

Typical hours are evenings with weekend coverage, requiring 3 pm–11 pm shifts and the ability to manage multiple tasks with strong attention to detail. This position emphasizes exceptional patient service and collaboration with ED staff.

Qualifications

• High school diploma or equivalent required; associates degree preferred.
• Knowledge of medical terminology and accurate typing is required.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Intake and registration of patients; collect and verify information.
• Explain forms and process insurance or registration details to patients.
• Coordinate reminders for appointments and scheduling of procedures.
• Assist in switchboard duties and maintain a responsive front-desk environment.
• Maintain a courteous, efficient patient flow and accurate data entry.

Skills

Typing skills

Medical terminology

Detail oriented

Education

High school diploma or equivalent

Associates degree preferred

Job description

Patient Access Representative / Emergency Department - Full-time Evenings

Job Category: Administrative Support

Requisition Number: PATIE001585

• Posted : October 27, 2026
• Full-Time
• On-site

Locations

Showing 1 location

St. Albans, VT 05478, USA

• Pay or shift range: $17.21 USD to $23.35 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

NMC is currently recruiting a full‑time, Patient Access Representative, for evening shifts. The position is primarily 3 pm - 11 pm including every other weekend. Northwestern Medical Center’s mission is to provide exceptional health care to our community. Join our high reliability team! With “people” as one of our core values, valuing our employees is a top priority for Northwestern. We care about our employees, their families, and their overall health & well-being.

Hiring Range
$17.50 to $22.75 USD + shift differentials

The posted hiring range represents the anticipated pay range for this position. Individual compensation is determined based on a variety of factors, including relevant experience and internal equity. Placement within the range will be based on the candidate's qualifications and alignment with the requirements of the role.

Patient Access Representative - Registration

JOB SUMMARY:

Facilitates the flow of patients and patient information by providing clerical support and data retrieval and dissemination to patients, providers and other health care professionals within the continuum of care. This is achieved through effective oral and written communication, precise data entry, and critical thinking to support stakeholders throughout the process.

PRE-REQUISITES:

Education: High school diploma or equivalent required. Associates degree preferred.

Experience: Three years experience in a medical office preferred. Knowledge of medical terminology, typing skills required. Must be detail oriented and able to handle multiple tasks.

Other Skills: Must be able to understand written and oral instructions pertaining to scheduling and physician requests and demonstrate critical decision making to manage these requests. Ability to deal with people at all times in a pleasant and tactful manner. Must have excellent computer skills.

RELATIONSHIPS:

Reports To: Patient Access Manager

Other Contacts: Patients, families, visitors, providers and their staff, business partners and hospital employees

SCOPE:

Machinery or Equipment Used: Basic office equipment and switchboard

Physical Demands: Manual dexterity and mobility including lifting, standing or sitting for long periods of time and occasional transport of patient in wheelchair

Working Conditions: Fast paced with multiple phone lines, subject to interruptions. Stressful situations due to phone calls, inquiries and patient payment requests

Required Protective Equipment: PPE as situation warrants

ESSENTIAL FUNCTIONS:

1. Accurately and precisely enters registration information for patients.

• Acquires any patient specific paperwork and/or test results, including the written order prior to patients appointment or bed assignment.
• Captures required necessary patient information and signatures from parent/guardian for minor patients.
• Correctly obtains insurance information, completes Medicare questionnaire if applicable.

2. Explains to the patient the content of certain registration and insurance forms that require signatures.

3. Queries specific insurance companies to verify insurance benefits and/or requirements.

• Identifies which patients owe a co-pay or balance, requests and collects the co-pay/balance in a polite and private manner.

4. Utilizes problem solving and decision making skills to respond appropriately to phone calls from patients, families, physicians, payors, lawyers, and/or other health care professionals.

• Coordinates issues/problems effectively with physician’s office, physician or other hospital department management as needed for problem resolution.
• Utilizes department specific knowledge to ask appropriate follow up questions when information is unclear or vague.

5. Coordinates and documents daily patient reminder calls for upcoming appointments and procedures. Identifies and reiterates to patient necessary preparation for upcoming appointment, if applicable.

6. Schedules patients for surgical procedures. Assembles charts and acquires any required documentation, if applicable.

7. Cross-trained to cover Switchboard duties, if applicable.

8. Actively and independently assesses the waiting room for patient flow, requesting additional resources as needed. Reports issues to supervisor/shift supervisor as needed.

9. Keeps waiting area clean and free of debris.

10. Manages self and resources effectively

• Acknowledges limits of experience and capability
• Identifies learning needs and seeks resources
• Utilizes equipment, systems and supplies appropriately
• Maintain clean, orderly environment of care
• Attends at least 50% of monthly staff meetings

Equal Employment Opportunity Statement

Northwestern Medical Center is an Equal Opportunity Employer. We are committed to creating and maintaining a workplace that values diversity, inclusion, and belonging. All employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Northwestern Medical Center is dedicated to fostering a respectful, inclusive, and supportive work environment where all employees have the opportunity to contribute, grow, and succeed. We encourage qualified individuals from all backgrounds and experiences to apply.

Reasonable accommodations are available for qualified individuals with disabilities throughout the application and employment process. Applicants requiring accommodation are encouraged to contact Human Resources for assistance.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.