Patient Access Representative - Emergency Department

University Hospitals; Cleveland (OH); On-site; USD 22,000 - 30,000; Part time

Job summary

University Hospitals is seeking a Part-time Patient Access Representative for the Emergency Department at Cleveland Medical Center, a Level 1 Trauma Center. This weekend night shift role handles patient check-in, insurance verification, and care coordination in a fast-paced ED.

You will work with nurses and physicians to ensure accurate registrations, smooth patient flow, and effective communication, contributing to patient satisfaction and operational success.

Qualifications

• Strong interpersonal skills to support patients and families.
• Ability to maintain privacy and HIPAA compliance in a busy ED setting.
• Attention to detail in registration and insurance data.

Responsibilities

• Welcome and assist patients and families during Emergency Department visits with empathy and efficiency.
• Complete patient registration, check-in, and discharge processes accurately.
• Verify and update demographic and insurance information to support timely care and billing accuracy.
• Answer calls, address questions, and assist scheduling needs as needed.
• Guide patients in navigating MyChart and other communication tools.
• Communicate important patient information clearly with ED staff and providers.
• Collect copays and process payments following organizational guidelines.
• Support insurance verification and related documentation.

Skills

Empathy

Communication

Detail-oriented

Team collaboration

Tools

EPIC

MyChart

Job description

Patient Access Representative - Emergency Department

Patient Access Representative - Emergency Department

Cleveland Medical Center - Level 1 Trauma Center Part-time Weekends Only - Night Shift 11:00pm - 7:00am Saturday and Sunday

Make a Difference at the Front Line of Emergency Care

As an Emergency Department Patient Access Representative, you are often the first person patients and families encounter during some of their most vulnerable moments. In this fast-paced, highly collaborative role, you will help create a welcoming, supportive experience while ensuring accurate registration, communication, and coordination of care within the Emergency Department.

You’ll work alongside nurses, physicians, and interdisciplinary care teams to help keep patient flow moving efficiently, support timely treatment, and contribute directly to both patient satisfaction and operational success. If you thrive in a dynamic environment, enjoy helping people, and excel at multitasking with compassion and professionalism, we invite you to join our team.

What You’ll Do

• Welcome and assist patients and families during Emergency Department visits with empathy, professionalism, and urgency.
• Complete patient registration, check-in, and discharge processes accurately and efficiently.
• Verify and update demographic, insurance, and financial information to support timely care and billing accuracy.
• Answer incoming calls and address patient questions, scheduling needs, and general inquiries.
• Support patients with enrollment and navigation of MyChart and other patient communication tools.
• Communicate important patient information clearly with nurses, providers, and other members of the Emergency Department team.
• Collect and process copays, deductibles, coinsurance, and prior balances in accordance with organizational guidelines.
• Assist with insurance verification, prior authorizations, coverage questions, and related documentation.
• Schedule referrals, follow-up appointments, and additional services as needed after Emergency Department visits.
• Maintain accurate and timely documentation, including scanning and indexing records within EPIC.
• Manage EPIC work queues, worklists, and in-basket messages to support smooth departmental operations.

What Makes You Successful in This Role

• You stay calm, organized, and compassionate in a high-volume Emergency Department environment.
• You enjoy working as part of a collaborative care team focused on delivering exceptional patient experiences.
• You communicate effectively with patients, families, providers, and coworkers.
• You are detail-oriented and understand the importance of accuracy in patient registration and insurance verification.
• You can prioritize multiple tasks while maintaining professionalism and patient confidentiality.

Additional Responsibilities

• Collaborate across departments and care teams to improve patient flow, efficiency, and service excellence.
• Participate in emergency preparedness activities and departmental training.
• Maintain a clean, organized, and patient-ready work environment.
• Cross-train in additional Patient Access functions and support other areas as needed.
• Float to off-site locations or alternate registration areas when required.
• Follow all organizational policies, safety standards, compliance requirements, and HIPAA/PHI regulations.
• Perform additional duties as assigned to support Emergency Department operations and patient care.

Why Join Us?

• Be part of a mission-driven team making an impact during critical moments of care.
• Work in a fast-paced, team-oriented Emergency Department environment.
• Gain valuable healthcare experience and opportunities for professional growth.
• Help improve the patient experience from the very first interaction.
• Contribute to a culture focused on compassion, collaboration, and excellence.