Patient Access Representative (48 hours/pay period)

Essentia Health; Detroit Lakes (MN); Hybrid; USD 25,000 - 36,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Job summary

Essentia Health seeks a Patient Access/Registration clerk to greet patients, collect demographics and payments, and schedule follow-ups. The role spans Clinic and Emergency Department registration with a focus on accurate data entry and courteous service.

This position includes weekend work, holiday rotation, and on-call duties. Cross-training into scheduling ensures smooth patient flow and clear cost estimates for appointments.

Qualifications

• Experience as Patient Access Representative or Patient Scheduler preferred.
• Completion of Healthcare Business Insight’s Patient Access 2nd Level Certification within six months of hire date.

Responsibilities

• Interview patients to obtain demographic and financial information.
• Obtain copies of insurance cards and update patient information in the medical record.
• Collect co-payments and down payments; reconcile cash drawer and report deposits.

Skills

Customer service

Data collection

Cash handling

Scheduling

Job description

Building Location: St Marys - Detroit Lakes Clinic Department: 1006160 REGISTRATION - EH SS

Job Description: This position will be scheduled 48 hours a pay period, however they are able to pick up more hours when they are available. This position greets customers and facilitates the patient registration process in a timely, professional, and courteous manner. Interviews and obtains demographic and financial information from patients or their representatives through face-to-face and virtual interactions to provide Essentia Health with the documents and data necessary to ensure appropriate care and compliant, accurate patient registration and billing. This position will work in both the Clinic Registration, as well as the Emergency Department Registration. This position is responsible for helping patients with our Welcome Kiosk registration process, and assists patients with questions they may have. They must be able to complete patient checkout, schedule follow-up appointments per the physician’s order, and provide patients with cost estimates and itineraries for their upcoming appointments. This position works weekends and is part of the holiday rotation. They will also be part of the on-call schedule and cross train into scheduling in order to do their job effectively.

Key Responsibilities

• Interviews patients to obtain complete demographic details, financial information, and minimum health information to ensure appropriate care provision
• Obtains copies of insurance cards and other forms of identification, and updates patient information in the medical record as necessary
• Performs point of service data collection, including identifying and collecting patient co-payments and down payments, reconciles the cash drawer, and reports daily deposit records associated with the collection of co-payments to ensure accurate accounting of revenue
• Maintains all assigned work queues according to supervisor’s instructions and guidance
• Interacts positively and in a caring manner with patients, co-workers, and others to provide highest level of customer service
• Answers incoming phone calls, schedules appointments, and refers to clinical team as needed
• Sanitizes registration equipment between each use and restocks basic supplies
• Other clerical duties are assigned.

Preferred Qualifications

• Previous Patient Access Representative or Patient Scheduler experience
• Completion of Healthcare Business Insight’s Patient Access 2nd Level Certification Program within six months of hire date

Licensure/Certification Qualifications

FTE: 0.6
Possible Remote/Hybrid Option:
Shift Rotation: Day/Eve Rotation (United States of America)
Shift Start Time:
Shift End Time:
Weekends:
Holidays:
No Call Obligation:
No Union:
Union Posting Deadline:

Compensation Range

$17.63 - $26.45

Employee Benefits at Essentia Health

At Essentia Health, we’re committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at [phone].

Essentia Health seeks employees who embrace our commitment to patient- and family-centered care in communities both large and small. We're looking for people who are committed to making patients and their families feel known and understood. People who understand what it means to be Here with you. People who are willing to use their strengths to help others.

Our Values

Quality | Hospitality | Respect | Joy | Justice | Stewardship | Teamwork

Essentia Health is an Equal Opportunity/Affirmative Action Employer. Essentia Health does not discriminate in employment because of age, color, creed, culture, disability (physical or mental), ethnicity, familial status, gender identity or expression, genetic information, language, local Human Rights Commission activity, national origin, military service, race, religion, sex, sexual orientation, socioeconomic status, or public assistance status.

Job offers are contingent upon successful completion of post-offer screenings. Screenings includes verification of your legal right to work in the United States, a health screening and immunization review, verification of applicable licensure, certifications, education, and experience, and background checks including criminal, urine drug screen and MVR where required.