Patient Access Representative

Humboldt General Hospital; Winnemucca (NV); On-site; USD 36,000 - 46,000; Full time

Job summary

Humboldt General Hospital seeks a Patient Access Representative to be the first contact for the community. This role greets patients, interviews during registration, verifies demographics and insurance, and schedules follow-ups in the EMR system.

The position requires strong customer service, communication, attention to detail, multitasking, and organizational skills. Responsibilities include front desk registration, handling calls, coordinating with departments, and supporting financial

Qualifications

• Registration of patients at hospital front desk, clinics, and ER with accurate data in EMR.
• Verifies and updates patient demographics and insurance information.
• Educates patients on benefits and collects payments at time of service.

Responsibilities

• Register patients across hospital settings (front desk, clinics, ER).
• Verify demographics and insurance coverage in EMR; schedule next appointments.
• Obtain signatures on forms and ensure documents are scanned.
• Verify insurance eligibility and educate patients on coverage; coordinate with financial counselor when needed.
• Assist with mail, phone calls, and interdepartmental coordination.

Skills

Patient registration

Customer service

Communication

Attention to detail

Multitasking

Organizational skills

Education

High School Diploma

Tools

Electronic Medical Records (EMR)

Job description

POSITION SUMMARY(General statement reflecting the overall purpose of the position)The Patient Access Representative position serves as the first point of contact between Humboldt General Hospital and the community that the organization serves. This role is assigned to welcome, greet, assist, and to interview patients during the registration process while gathering and updating their personal and insurance coverage information, with utmost observance of always maintaining patient information confidentiality. Scheduling patients for next appointments, answering phone calls, organizing incoming and outgoing mail, and coordination with different departments are also included in the role’s primary responsibilities, which require competencies such as customer service, communication, attention to detail, multitasking, and organizational skills.TASK LETTER CODEPRIMARY DUTIES(Are the essential job tasks or primary responsibilities that the individual who holds the position must be able to perform unaided or with the assistance of an accommodation. For example: “DO” (action verb) + “WHAT” (object) – “Collects vitals from patients at the being of the visit according to clinic protocol”.% OF TIME PERFORMING DUTYAPerforms the registration of patients in various locations such as the hospital front desk, clinics, and the Emergency Room while ensuring that all essential patient demographics and insurance coverage information are verified, accurate, and updated in the electronic medical records system; this function also includes scheduling patients for next appointments in Rural Health (RHC) and Specialty ClinicsBObtains updated copies of insurance cards, driver’s license, and verifies medical service orders when applicable; contacts ordering providers for orders received that do not contain required information such as diagnosis and procedural codes and descriptions, and electronic or handwritten signature of providerCEnsures that the correct financial identification number (FIN), date of service, location, and type of encounter are used for the medical service or consultation needed by every patient being registeredDObtains required signatures on legal consent and insurance forms, and ensures that all pertinent documents that support a patient’s medical service visit are properly scanned in every encounter or FINEVerifies insurance eligibility of every patient registered, educates patients regarding their benefits coverage, and collects all payments that are due at time of service. Refers patients to the financial counselor as necessary.FPerforms miscellaneous duties including but not limited to organizing incoming and outgoing mail, assisting Business Office staff on encounter error corrections, and accurate/timely submission of daily collection reportsGMaintains a high accuracy rate for registration and point of service collections.HWelcomes and assists patients and various types of visitors in a courteous and professional manner at all times, whether in person or via telephone callsIEstablish effective and professional rapport with other employees, support staff, customers, clients, patients, families, and physicians.JActively supports departmental and organizational strategic plans and ensures successful implementation of assigned initiatives.KExcellent problem solving and critical thinking skills including respect, honesty, integrity, compassion, fairness, innovation and stewardship of resourcesPOSITION QUALIFICATIONSMINIMUM EDUCATION: High School DiplomaPREFERRED EDUCATION:MINIMUM EXPERIENCE: 1 YEAR CUSTOMER SERVICE. PERFERRED MEDICAL OFFICE OR HOSPITAL SETTINGREQUIRED CERTIFICATIONS:PREFERRED CERTIFICATIONS/LICENSES:SPECIAL SKILLS: Excellent customer service, strong written and oral communication skills required; Knowledge of medical and insurance terminologies preferred; Able to handle multiple tasks and interdepartmental coordination simultaneously; Computer skills required as operation of phones and computers is an integral part of this position.SUPERVISES: N/APHYSICIAL DEMANDS: For physical demands and working conditions, see next page.