Patient Access Representative

University Hospitals Pain Management; Willoughby (OH); On-site; USD 32,000 - 46,000; Full time

Job summary

University Hospitals Pain Management in Willoughby, OH is seeking a Patient Access Representative who will be the first contact for patients and families. You’ll greet, check in/out, answer questions, and guide them through scheduling and MyChart enrollment.

This role emphasizes accuracy, confidentiality, and compassionate communication as you enter demographics, insurance data, and payments, while coordinating with physicians and care teams and supporting a smooth patient experience.

Qualifications

• Experience handling patient information with confidentiality.
• Ability to assist with scheduling and payments.
• Comfort using hospital systems like EPIC and MyChart.
• Excellent communication and organization.

Responsibilities

• Check patients in and out for visits.
• Answer phone calls and assist with scheduling.
• Assist patients with MyChart enrollment.
• Enter and update patient demographics and insurance.
• Coordinate with physicians and care teams.
• Collect copays and remaining balances.
• Work in EPIC workqueues and dashboards.
• Schedule referrals and follow-ups.
• Help patients complete forms.

Skills

Customer service

Attention to detail

Multitasking

Communication skills

Tools

EPIC

MyChart

Job description

Why This Role Matters

As a Patient Access Representative, you are often the very first connection a patient and their family have with our organization. Your work directly shapes the patient's experience—from the moment they arrive or call in—while also supporting the care team behind the scenes. If you enjoy helping people, feel welcomed, informed, and confident while keeping things organized and moving smoothly, this role offers a meaningful way to make an impact every day.

What You’ll Do

This role blends patient interaction, problem‑solving, and administrative accuracy. On a typical day, you’ll:

• Welcome and check patients in and out for their medical visits
• Answer phone calls to help patients with questions, scheduling, and next steps in care
• Assist patients with enrolling in and using MyChart
• Accurately enter, review, and update patient demographic, insurance, and financial information
• Communicate important details with physicians and clinical care teams to support coordinated care
• Collect and process patient payments, including copays, deductibles, coinsurance, and prior balances
• Work in EPIC, including workqueues, worklists, in‑basket messaging, and document scanning
• Schedule referrals and follow‑up appointments
• Help patients complete required forms and paperwork

Your attention to detail and compassionate communication help ensure appointments stay on schedule and patients feel supported throughout their visit.

Additional Ways You’ll Contribute

• Work collaboratively with teammates and providers to improve efficiency and the patient experience
• Participate in emergency preparedness activities as needed
• Maintain a clean, organized workspace
• Cross‑train to support additional functions and locations when needed
• Follow all organizational policies, standards, and confidentiality requirements

What Helps You Be Successful in This Role

• A passion for customer service and helping people navigate complex situations
• Comfort working with sensitive information while maintaining patient privacy
• Strong attention to detail and ability to multitask in a fast‑paced environment
• Willingness to learn systems like EPICand adapt to different responsibilities or locations

Our Commitment to You

We are committed to creating a respectful, inclusive workplace where every team member feels supported. Training, policies, and clear standards are in place to help you succeed while ensuring the privacy and security of our patients’ information.