Patient Access Representative Children's Medical Group

University Hospitals Pain Management; Fairlawn (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

University Hospitals Pain Management is seeking a Patient Access Representative to serve as the first contact for patients and families. You will ensure accurate registration, assist with MyChart enrollment, and support the care team to keep appointments on schedule.

You will handle insurance information, collect payments, and coordinate with departments using EPIC, MyChart, and workqueues. This role emphasizes exceptional patient service and teamwork in a fast-paced setting.

Qualifications

• Excellent patient-focused service and communication. The candidate demonstrates empathy and professionalism in all interactions.
• Strong verbal and written communications with a focus on clear information delivery.
• Ability to manage front-desk tasks and prioritize competing demands in a healthcare setting.

Responsibilities

• Check patients in and out for visits and verify demographic and insurance information.
• Answer phones, handle inquiries, and schedule appointments.
• Assist patients with enrolling and using MyChart.
• Enter and validate patient data to ensure accurate registration across systems.
• Coordinate with the medical care team and relay important information.
• Contact insurance for coverage or preauthorizations as needed.
• Collect copays, coinsurance, or balances and process payments.
• Assist with paperwork and scanning documents into EPIC.
• Manage referrals and follow-up visits; navigate EPIC workqueues and inbasket messages.
• Maintain a clean, organized workspace and support cross-training as needed.

Skills

Patient service

Communication

Phone etiquette

Tools

EPIC

MyChart

Job description

A Brief Overview

The Patient Access Representative serves as the first point of contact for all patients and their families. This highly visible role supports and interacts with patients, families, and health care providers. They work directly with patients to ensure accuracy of demographic, insurance, payment and other vital patient information. They help manage questions, problem solve patient and scheduling concerns, while maintaining exceptional patient service. They support the rest of the medical care team, helping to streamline patient processing to improve patient satisfaction and help keep appointments on schedule. The Patient Access Representative has an direct effect on both the revenue cycle and the patient experience.

What You Will Do

• Checking patients in and/or out for medical visits
• Answering the phone to address patient inquiries and scheduling appointments.
• Assists patients with enrolling and utilizing MyChart.
• Entering, updating and validating patient demographic, insurance & financial information to ensure accurate registration
• Communicating information and important details to other medical care team
• May contact insurance companies regarding coverage, preapprovals, billing and other issues
• Collects and processes patient payments for visit copays, coinsurance, deductibles and prior balances.
• Assist with completion of various types of paperwork and forms.
• Effectively work EPIC workques, worklist and inbasket messages.
• Schedules referrals and follow-up visits.
• Accurate and timely scanning of documents into EPIC

Additional Responsibilities

• Functions as an integrated team member and works collaboratively with other staff and providers across the system to improve patient experience and department efficiency.
• Actively participates in UH emergency preparedness.
• Maintains a clean and organized work area.
• Will be cross-trained to perform other duties as assigned.
• May be scheduled to work at off-sites.
• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.