Patient Access Representative

Laorthospec; Lafayette, Northern (LA, KY); Hybrid; USD 21,000 - 28,000; Full time

Job summary

LOS Orthopaedic and Spine Surgery Center in Lafayette seeks a Patient Access Representative to greet patients, verify insurance, and support front desk operations at our ASC.

The role covers check-in/check-out, scheduling, data entry into the EHR, answering calls, and guiding patients about services and ASC policies. HS diploma required; healthcare admin experience preferred. Full-time position with competitive compensation.

Qualifications

• High School Diploma or equivalent required.
• Healthcare administration certification preferred.
• Previous front desk or customer service experience recommended, preferably in healthcare.
• Experience with insurance verification and scheduling preferred.
• Knowledge of electronic health records (EHR) systems is a plus.
• Strong interpersonal and communication skills; ability to work with patients, families, and staff.
• Excellent organizational and time management skills for high-volume tasks.
• Attention to detail and accuracy in data entry and insurance verification.
• Proficiency in Microsoft Office; familiarity with HIPAA guidelines.

Responsibilities

• Greet patients and visitors, verify identities, check-in and check-out.
• Verify and collect insurance information; assist with pre-authorization as needed.
• Enter patient data into the EHR system and manage front desk forms and supplies.
• Answer calls and provide information about services, policies, and appointments.
• Coordinate with medical staff to ensure smooth patient transitions between departments.
• Support billing inquiries related to co-pays and deductibles and assist with related documentation.

Skills

Communication

Customer service

Interpersonal skills

Time management

Attention to detail

Microsoft Office

HIPAA knowledge

Medical terminology

Education

High School Diploma or equivalent

Healthcare administration certification (preferred)

Tools

EHR software

Microsoft Office Suite

Job description

All Jobs > Patient Access Representative

LOS ORTHOPAEDIC AND SPINE SURGERY CENTER

The Patient Access Representative serves as the first point of contact for patients, visitors, and healthcare providers. This role involves a combination of administrative duties, customer service, and clerical support to ensure a smooth and efficient flow of operations at the front desk. The Patient Access Representative plays a crucial role in managing patient check-in and check-out, verifying insurance information, answering inquiries, and maintaining a welcoming and professional environment for all visitors to the surgery center.

ESSENTIAL FUNCTIONS:

Patient Check-In and Check-Out:

• Patient Reception: Greet patients and visitors in a friendly and professional manner as they arrive at the surgery center.
• Check-In Procedures: Verify patient information, confirm appointments, and collect required documents such as insurance cards, identification, and consent forms
• Ensure Smooth Patient Flow: Manage patient flow and ensure that patients are promptly checked in and escorted to waiting areas or exam rooms.

Insurance Verification and Documentation:

• Verify Insurance Coverage: Collect and verify patient insurance information, ensuring coverage and ensuring prior authorization is obtained when needed.
• Documentation Management: Ensure that all necessary paperwork, including insurance details, medical history, and consent forms, are completed and entered into the system accurately.
• Billing Support: Assist with billing inquiries and provide patients with information about co-pays, deductibles, and other financial responsibilities.

Patient Communication and Customer Service:

• Answering Calls: Answer incoming calls in a timely, professional manner, addressing patient inquiries or directing them to the appropriate department.
• Provide Information: Offer general information to patients about services, preparation instructions for surgery, and general ASC policies.
• Resolve Issues: Handle patient inquiries and concerns with professionalism and empathy, directing them to appropriate personnel for further assistance if necessary.
• Coordination: Work with medical and administrative staff to ensure patients receive the information and support they need.

Administrative Duties:

• Data Entry: Enter patient information and appointment details into the electronic health record (EHR) system.
• Manage Front Desk Supplies: Ensure the front desk area is stocked with necessary forms, brochures, and supplies.

Maintaining a Professional Environment:

• Patient Confidentiality: Maintain patient privacy and confidentiality in accordance with HIPAA regulations.
• Facility Cleanliness: Ensure the front desk area is clean, organized, and presentable at all times.
• Supportive Atmosphere: Maintain a calm, welcoming, and supportive atmosphere for patients, families, and visitors.
• Work with Medical Staff: Collaborate with nurses, physicians, and surgical teams to ensure smooth patient transitions between departments (e.g., from waiting to surgery).
• Assist with Clerical Tasks: Provide general clerical support to administrative and medical teams, as required, to ensure the overall efficiency of the ASC.

Working Conditions

• Full-time position: Monday – Friday
• The role is primarily based at the front desk area of the surgery center, involving regular interaction with patients, visitors, and staff.
• Interaction with medical professionals, insurance companies, and external providers.
• Occasional exposure to medical terminology and healthcare-related processes.
• Competitive salary and benefits package.
• Opportunities for professional development and continuing education.
• A supportive work environment focused on patient care and staff wellbeing.

Requirements

• High School Diploma or equivalent (required).
• Additional education or certification in healthcare administration, medical office management, or related field is preferred.
• Previous experience in a front desk or customer service role, preferably in a healthcare or medical setting.
• Experience with insurance verification and scheduling is preferred.
• Knowledge of medical terminology and familiarity with electronic health records (EHR) systems is a plus.
• Strong interpersonal and communication skills with the ability to interact professionally with patients, families, and medical staff.
• Excellent organizational and time management skills to manage a high volume of tasks in a fast-paced environment.
• Attention to detail and accuracy in entering patient information and verifying insurance.
• Ability to remain calm and professional under pressure or in difficult situations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new office systems quickly.
• Knowledge of HIPAA guidelines and confidentiality standards.