Patient Access Representative

Paylocity; Lafayette, Northern (LA, KY); Hybrid; USD 32,000 - 52,000; Full time

Job summary

Paylocity is seeking a Patient Access Representative at the surgery center front desk. You will greet patients, verify insurance, collect documents, and guide patients through check-in/check-out while coordinating with clinical staff.

The role emphasizes accurate data entry, strong customer service, and adherence to HIPAA guidelines in a fast-paced healthcare environment.

Qualifications

• High School Diploma or equivalent required.
• Experience in front desk or healthcare setting preferred.
• Knowledge of HIPAA guidelines and confidentiality expected.
• Experience with insurance verification and scheduling preferred.
• Strong interpersonal and communication skills required.

Responsibilities

• Greet patients and visitors at front desk in a professional manner.
• Verify patient information, appointments, and collect required documents.
• Enter patient details into the EHR system and maintain accuracy.

Skills

Customer service

HIPAA compliance

Communication skills

Organizational skills

Education

High School Diploma

Tools

EHR software

Microsoft Office

Job description

Description

The Patient Access Representative serves as the first point of contact for patients, visitors, and healthcare providers. This role involves a combination of administrative duties, customer service, and clerical support to ensure a smooth and efficient flow of operations at the front desk. The Patient Access Representative plays a crucial role in managing patient check-in and check-out, verifying insurance information, answering inquiries, and maintaining a welcoming and professional environment for all visitors to the surgery center.

ESSENTIAL FUNCTIONS:

Patient Check-In and Check-Out:

• Patient Reception: Greet patients and visitors in a friendly and professional manner as they arrive at the surgery center.
• Check-In Procedures: Verify patient information, confirm appointments, and collect required documents such as insurance cards, identification, and consent forms
• Ensure Smooth Patient Flow: Manage patient flow and ensure that patients are promptly checked in and escorted to waiting areas or exam rooms.

Insurance Verification and Documentation:

• Verify Insurance Coverage: Collect and verify patient insurance information, ensuring coverage and ensuring prior authorization is obtained when needed.
• Documentation Management: Ensure that all necessary paperwork, including insurance details, medical history, and consent forms, are completed and entered into the system accurately.
• Billing Support: Assist with billing inquiries and provide patients with information about co-pays, deductibles, and other financial responsibilities.

Patient Communication and Customer Service:

• Answering Calls: Answer incoming calls in a timely, professional manner, addressing patient inquiries or directing them to the appropriate department.
• Provide Information: Offer general information to patients about services, preparation instructions for surgery, and general ASC policies.
• Resolve Issues: Handle patient inquiries and concerns with professionalism and empathy, directing them to appropriate personnel for further assistance if necessary.
• Coordination: Work with medical and administrative staff to ensure patients receive the information and support they need.

Administrative Duties:

• Data Entry: Enter patient information and appointment details into the electronic health record (EHR) system.
• Manage Front Desk Supplies: Ensure the front desk area is stocked with necessary forms, brochures, and supplies.

Maintaining a Professional Environment:

• Patient Confidentiality: Maintain patient privacy and confidentiality in accordance with HIPAA regulations.
• Facility Cleanliness: Ensure the front desk area is clean, organized, and presentable at all times.
• Supportive Atmosphere: Maintain a calm, welcoming, and supportive atmosphere for patients, families, and visitors.
• Work with Medical Staff: Collaborate with nurses, physicians, and surgical teams to ensure smooth patient transitions between departments (e.g., from waiting to surgery).
• Assist with Clerical Tasks: Provide general clerical support to administrative and medical teams, as required, to ensure the overall efficiency of the ASC.

Working Conditions

• Working Hours: Monday-Friday, 5:00 a.m.-1:30 p.m.
• The role is primarily based at the front desk area of the surgery center, involving regular interaction with patients, visitors, and staff.
• Interaction with medical professionals, insurance companies, and external providers.
• Occasional exposure to medical terminology and healthcare-related processes.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and continuing education.
• A supportive work environment focused on patient care and staff wellbeing.

Requirements

• High School Diploma or equivalent (required).
• Additional education or certification in healthcare administration, medical office management, or related field is preferred.
• Previous experience in a front desk or customer service role, preferably in a healthcare or medical setting.
• Experience with insurance verification and scheduling is preferred.
• Knowledge of medical terminology and familiarity with electronic health records (EHR) systems is a plus.
• Strong interpersonal and communication skills with the ability to interact professionally with patients, families, and medical staff.
• Excellent organizational and time management skills to manage a high volume of tasks in a fast-paced environment.
• Attention to detail and accuracy in entering patient information and verifying insurance.
• Ability to remain calm and professional under pressure or in difficult situations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new office systems quickly.
• Knowledge of HIPAA guidelines and confidentiality standards.