Patient Access Associate Specialist

Ensemble Health Partners; Williamstown (OH); On-site; USD 23,419 - 24,796; Full time

Benefits offered by this job

Bonus incentives

Paid certifications

Tuition reimbursement

Comprehensive benefits package

Job summary

Ensemble Health Partners seeks a Patient Access Specialist for the Mercy – Defiance Hospital in Defiance, OH. This onsite role performs admitting duties, pre-registers patients, and collects insurance and demographics to support accurate billing and patient flow.

You will use ABN software, work with an overlay tool, and uphold policies while delivering compassionate service. Strong communication and a willingness to innovate are essential, with CRCR certification pursued within 9 months.

Qualifications

• 1+ years of customer service experience.
• Must be inquisitive and demonstrate openness to innovation, including AI, to explore better processes and improve patient and client experiences.
• High School Diploma or GED required.

Responsibilities

• Assign MRNs, perform medical necessity checks, collect insurance information, and process physician orders.
• Use an overlay tool while delivering customer service measured by Press Ganey.
• Operate the telephone switchboard for calls between patients, staff, and departments.
• Explain and obtain signatures on consent forms and distribute patient education documents.

Skills

Customer service

Communication

Adaptability to change

Teamwork

Education

High School Diploma or GED

Tools

ABN software

Overlay tool

Job description

Ensemble is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. We offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.

Job Opportunity

We are searching for the next Patient Access Specialist champion. This onsite role at Mercy – Defiance Hospital in Defiance, OH will perform admitting duties for all patients admitted for services at the hospital. The representative will work within the policies and processes as they are being performed across the entire organization.

Schedule

Full Time, 9:00 am – 5:30 pm (weekend rotation)

Key Responsibilities

• Assign accurate MRNs, complete medical necessity/compliance checks, provide proper patient instructions, collect insurance information, and receive/process physician orders.
• Utilize an overlay tool while providing excellent customer service measured by Press Ganey.
• Operate the telephone switchboard to relay incoming, outgoing, and inter‑office calls.
• Adhere to policies and deliver compassionate customer service in all interactions.
• Accountable for point‑of‑service goals as assigned.
• Use quality auditing and reporting systems to ensure accounts are corrected; conduct audits, ensure all forms are completed accurately and timely, and provide statistical data to Patient Access leadership.
• Pre‑register patient accounts prior to visits; obtain demographics, insurance, and financial liability information, and collect point‑of‑service collections and past‑due balances including payment plan options.
• Explain general consent forms to patient/guarantor/legal guardian, obtain necessary signatures, and distribute patient education documents (e.g., Medicare, Tricare, Observation Forms, MOON form, Consent forms).
• Review insurance verification responses, select applicable insurance plan codes, and enter benefit data to support point‑of‑service collections and billing processes for a clean claim rate.
• Accurately screen medical necessity using the Advanced Beneficiary Notice (ABN) software, distribute ABN and other designated forms and pamphlets.

Experience

• 1+ years of customer service experience.
• Must be inquisitive and demonstrate openness to innovation, including AI, to explore better processes and improve patient and client experiences.

Minimum Education

• High School Diploma or GED required.

Certifications

• CRCR certification required within 9 months of hire (company‑paid).

Benefits

• Bonus incentives.
• Paid certifications.
• Tuition reimbursement.
• Comprehensive benefits package covering healthcare, time off, retirement, and well‑being programs.
• Career advancement opportunities.
• Quarterly and annual incentive programs for performance.

EEO Statement

Ensemble is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble also prohibits harassment of applicants or employees based on any of these protected categories. Ensemble provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact [e-mail].

Compensation

Compensation for this entry‑level position ranges between $17.00 and $18.15 per hour based on experience. Pay decisions consider many job‑related factors including geographic location, knowledge, skills, relevant experience, education, licensure, internal equity, and time in position.