Patient Access Assistant - Dental

NORTHWEST HEALTH SERVICES INC; Saint Joseph (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

NORTHWEST HEALTH SERVICES INC. seeks an organized front desk administrator for our Family Dental location in St. Joseph, MO. The role involves greeting patients, collecting payments, and coordinating appointments in a busy clinical setting.

The position requires basic computer skills, accurate data entry, and a professional, courteous demeanor with patients and staff. HIPAA compliance and confidentiality are essential in daily tasks and communications.

Qualifications

• Must possess and maintain a valid Driver's License, and proof of insurance for personal vehicle used for business.
• Possess high school diploma or equivalent.

Responsibilities

• Work cooperatively with NHS providers, supervisors, and personnel to carry out goals and policies.
• Treat others respectfully including patients, staff, and visitors.
• Attend weekly team huddles with clinic manager or designate.
• Receive and greet patients and visitors pleasantly and effectively.
• Collect co-pays and payments and issue receipts as necessary.
• Make reminder calls prior to visits and follow up on no-shows.
• Balance cash, reconcile daily cash logs, and copy checks daily.
• Assist patients with billing questions and with Sliding Fee Scale applications.

Skills

Basic computer skills

Light typing skills

Telephone etiquette

Communication with patients

Education

High school diploma or equivalent

Tools

Computer knowledge

Job description

Job Details

Job Location: Family Dental - St. Joseph, MO 64506

Position Type: Full Time

Job Shift: Day

Described Duties:

• Work cooperatively with Northwest Health Services (NHS) providers, supervisors, and personnel to carry out the goals and objectives of NHS according to governing body requirements and established internal policies and procedures.


• Treat others respectfully whether it is a patient, fellow employee, member of management, customer, vendor or visitor to our premises.


• Attend weekly team huddles under the guidance of the clinic manager or designated representative.


• Receive/Greets all patients and visitors pleasantly and effectively.


• Collect co-pays and payments at the time of service and issue receipts as necessary.


• Make reminder phone calls day prior to a scheduled visit and follow-up calls for no shows.


• Accurately balances and maintain payment log, reconcile daily cash and copy all received checks daily.


• Assist patients with billing questions, assist with sliding fee questions, and establish payment arrangements with patients if deemed necessary.


• Review all medical charts prior to visit for current consent for treatment, insurance card copies and assignment forms.


• Ensure all patient information is current and up to date at each visit. This is to include all insurance, Medicare or Medicaid cards being scanned, patient information sheet has been updated annually and scanned, and all information in the chart matches the information in the computer per policy and procedure.


• Follow and complete check out procedures as directed and preforms daily batch management as assigned.


• Inform and assist patients with the Sliding Fee Scale Program. Calculate and approve Sliding Fee Scale (SFS) applications. Accurately enter Sliding Fee information in computer.


• Scan documents and assist in locating and filing reports.


• Keep work area neat and organized for proper completion of work tasks.


• Must comply with the provisions of the Health Insurance Portability and Accountability Act (HIPAA) of 1996.


• Perform related work as required.

Essential Job Functions:

• Possess cognitive skills necessary to read and interpret a variety of instructions furnished in oral or written form.


• Must demonstrate basic computer skills.


• Possess light typing skills, computer knowledge preferred. Must demonstrate accuracy, proficiency, and efficiency. Must possess ability to effectively present information and respond to questions from patients, and other individuals encountered in the course of employment.


• Possess ability to see, talk, hear, read, write, kneel, stand, sit, react, and lift, pull and push up to 50 pounds.


• Must insure confidentiality of all patient records and accounts.


• Must respect and maintain patient confidentiality at all times.


• Maintain a professional appearance and attitude at all times.


• Demonstrate high standards in telephone etiquette, which includes but not limited to communicating in a clear, friendly and professional manner.


• Must be able to handle stressful situations.


• Follow established procedures for answering and screening incoming appointment-related telephone calls, scheduling interpreters, and directing calls to appropriate staff.

Qualifications

• Must possess and maintain a valid Drivers License, and proof of insurance for personal vehicle used for business.


• Possess high school diploma or equivalent.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required by their supervisor.