Patent Specialist & IP Documents Pro (E-Filing Expert)

McCarter & English, LLP; Newark (NJ); On-site; USD 50,000 - 90,000; Full time

Benefits offered by this job

Firm-Paid life and AD&D insurance

Short and long-term disability

Medical/prescription drug coverage (em

Dental and vision coverage

401(k) plan with contributions

Paid time off and holidays

Parental leave

Job summary

McCarter & English, LLP is seeking a Patent Specialist in Newark, NJ to prepare IP documents, file with the USPTO, and manage the attorney docket. The role includes drafting correspondence, proofreading, and handling light administrative duties within the patent group.

The ideal candidate has a minimum of two years of patent-related legal secretarial experience, types at least 70 WPM, and demonstrates strong organizational and communication skills. Competitive benefits are offered.

Qualifications

• Two years of legal secretarial experience in the patent field.
• Typing speed of at least 70 WPM.
• Knowledge of US and foreign patent & trademark prosecution procedures.
• Experience preparing IP documents and e-filing with the USPTO.
• Proficiency in MS Office.
• Ability to multi-task in a fast-paced environment.
• Excellent oral and written communication skills.

Responsibilities

• Prepare IP documents and e-file with USPTO and other offices.
• Prepare legal correspondence and proofreading to ensure accuracy.
• Answer calls, transfer to staff, and take messages.
• Maintain attorney’s docket and monitor deadlines.
• Process bills and review billing sheets.
• Coordinate travel and process expenses.
• Daily mailing and filing responsibilities.
• Assist other Patent Assistants as needed.
• Photocopy and collate documents for mailings.
• Prepare reports and presentations.

Skills

Two years of patent secretarial exp

Typing 70 WPM

US and foreign patent/prosecution

IP document prep & USPTO filing

MS Office proficiency

Multi-tasking in fast-paced env

Excellent communication skills

Tools

MS Office

Job description

McCarter & English, LLP is seeking a Patent Specialist in Newark, NJ to prepare IP documents, file with the USPTO, and manage the attorney docket. The role includes drafting correspondence, proofreading, and handling light administrative duties within the patent group.

The ideal candidate has a minimum of two years of patent-related legal secretarial experience, types at least 70 WPM, and demonstrates strong organizational and communication skills. Competitive benefits are offered.