Patent Paralegal (Global Portfolio | In-House)

Epiq Counsel; Indianapolis (IN); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

401(k) with company match

PTO and paid federal holidays

Medical coverage (optional); HSA

Wellness Program

Employee Assistance Program

Job summary

Epiq Counsel is seeking an experienced Patent Paralegal to support its Intellectual Property team on a hybrid basis in Indianapolis. The role covers the patent lifecycle from filing to maintenance and portfolio administration, collaborating with attorneys, foreign associates, and vendors.

The ideal candidate has 5+ years in patent/paralegal roles, experience with Anaqua or similar systems, and strong analytical and communication skills in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 5 years in patent paralegal or IP support.
• Experience in patent filing, prosecution, maintenance and portfolio administration.
• Experience electronically filing patent documents with domestic and international offices.
• Experience with IP management/docketing systems like Anaqua.

Responsibilities

• Manage patent docket activities across the lifecycle including filing and maintenance.
• Collaborate with attorneys, patent professionals, and vendors to file and prosecute patents.
• Research issues, analyze information, and resolve procedural challenges.
• Build relationships with stakeholders and balance priorities in a fast-paced environment.
• Track deliverables and coordinate resources for IP initiatives.
• Monitor IP law developments and assess impact on procedures.

Skills

Patent paralegal experience

Docketing management

Legal research

Written communication

Education

Bachelor's degree

Paralegal certificate (ABA-approved)

Tools

Anaqua

Docketing software

Job description

Our client, a Fortune 100 pharmaceutical company, is seeking an experienced Patent Paralegal to support its Intellectual Property team on a hybrid basis (3 days/week onsite) out of their offices in Indianapolis. This long-term, Indianapolis based hybrid opportunity offers the chance to work with a high-performing in-house legal team.

This professional will provide critical support across the patent lifecycle, including patent filing, prosecution, maintenance, portfolio administration, and intellectual property operations. The ideal candidate will have experience working with domestic and international patent matters and will serve as a key partner to attorneys, patent professionals, foreign associates, and external vendors.

Key Responsibilities

• Manage patent docket activities throughout the patent lifecycle, including filing, prosecution, maintenance, citation management, record keeping, and workflow coordination.
• Collaborate closely with attorneys, patent agents, patent professionals, and external service providers to facilitate the timely filing, prosecution, and maintenance of patent assets while supporting continuous process improvement initiatives.
• Research complex issues, analyze information, resolve procedural challenges, and develop practical solutions to support intellectual property operations.
• Build effective working relationships with assigned business stakeholders and legal teams while proactively identifying support needs, addressing obstacles, and escalating issues when appropriate.
• Coordinate and support intellectual property projects by developing action plans, tracking deliverables, assisting with resource coordination, and helping ensure successful implementation of key initiatives.
• Monitor developments in intellectual property laws, regulations, and industry practices and assess their potential impact on departmental procedures, strategies, and operational processes.
• Independently prioritize workload and effectively balance individual responsibilities while contributing to broader team objectives.
• Communicate professionally and effectively with attorneys, inventors, business stakeholders, outside counsel, vendors, and other external partners.
• Identify and engage appropriate resources and stakeholders as needed to successfully complete assignments and operational objectives.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant professional experience.
• Minimum of 5 years of experience in a patent paralegal, patent operations, or intellectual property support role.
• Demonstrated experience supporting patent filing, prosecution, maintenance, and patent portfolio administration activities.
• Experience electronically filing patent-related documents with domestic and international patent offices.
• Proven ability to support large patent portfolios in a fast-paced environment with competing priorities and strict deadlines.
• Experience utilizing intellectual property management systems, docketing platforms, and legal technology tools, including systems such as Anaqua or comparable software.
• Strong analytical, organizational, proofreading, and problem-solving skills.
• Excellent written and verbal communication skills with the ability to effectively collaborate across functions and with external service providers.
• Ability to exercise sound judgment, maintain confidentiality, and work independently with minimal supervision.
• Pharmaceutical, biotechnology, healthcare, or life sciences industry experience preferred.
• Paralegal certificate from an ABA-approved program preferred.
• Epiq Counsel partners with industry-leading clients in support of their sophisticated interim talent needs. Must be interested in practicing in an alternative, fixed-term legal services model.
• Hybrid role - 2 days remote
• 401(k) with company match
• PTO and paid federal holidays
• Optional medical coverage; HSA Account; Wellness Program
• Employee Assistance Program

Should your experience meet the role requirements, the Epiq Counsel team will contact you. The Epiq Counsel team strives to respond to all applications; however due to the volume of applicants, we cannot always respond to every application.

About Epiq Counsel

Epiq Counsel is an innovative legal services talent provider that offers meaningful in-house legal work and flexibility to sophisticated and credentialed lawyers and legal professionals. Our lawyers and legal professionals work on a wide variety of matters for Fortune 500 clients. Epiq works hard to provide our diverse legal talent with challenging work for sophisticated clients that does not require sacrificing flexibility or control.

Epiq Counsel takes the time and attention to understand each professional's practice areas, experience, and preferences to ensure they are presented with compelling engagement opportunities with leading law departments across the globe.

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.