Patent Paralegal

Consilio LLC; Washington (District of Columbia); Hybrid; USD 100,000 - 120,000; Full time

Job summary

Consilio LLC is seeking an experienced Patent Specialist to manage U.S. and international patent portfolios and deliver exceptional client service.

The role involves close collaboration with attorneys, technology specialists, IP leadership, and staff to ensure prosecution success and operational excellence. Reporting to the IP Paralegal Manager, you will help drive best practices, mentor colleagues, and support complex patent prosecution matters across multiple jurisdictions.

Qualifications

• Bachelor's degree or equivalent professional experience required; Paralegal Certificate preferred.
• 7-10+ years of patent prosecution experience in a law firm environment.
• Extensive experience handling both U.S. and foreign patent prosecution matters.
• Strong working knowledge of USPTO rules and procedures, Patent Center, WIPO ePCT, and international filing requirements.
• Ability to navigate foreign patent office websites and manage country-specific filing requirements, including legalization and apostille processes.
• Outstanding organizational, case management, and deadline-driven work habits.
• Exceptional written and verbal communication skills.
• Excellent attention to detail and commitment to delivering high-quality work.
• Strong analytical and problem-solving abilities.

Responsibilities

• Manage U.S. and foreign patent prosecution dockets, ensuring all deadlines are tracked and met accurately.
• Prepare and file U.S., PCT, and foreign patent applications, formal documents, and prosecution-related filings under attorney supervision.
• Draft and send correspondence and reporting letters to clients, foreign associates, the USPTO, and international patent offices.
• Coordinate with clients to obtain assignments, declarations, powers of attorney, and related formality documents.
• Maintain accurate physical and electronic case files.
• Record billable time in compliance with firm policies and procedures.
• Provide training, guidance, and mentorship on IP best practices, procedures, and firm protocols.
• Collaborate across the IP team and provide backup support to other patent paralegals and specialists as needed.
• Assist with special projects and other responsibilities that support the firms growing Intellectual Property practice.

Skills

Patent prosecution

US/foreign filing

Client service

Deadline management

MS Office proficiency

Communication skills

Education

Bachelors degree

Paralegal Certificate

Tools

USPTO rules & procedures

Patent Center

WIPO ePCT

Foreign filing portals

Job description

If you're a detail-oriented patent professional with deep U.S. and foreign prosecution experience and a passion for client service, we'd love to hear from you.

Can be housed in:

• Boston, Washington. D.C, $100,000-$120,000
• New York: $125,000-$135,000
• Hybrid 3/2 Salary range based on years of experience

Consilio's ELS Direct Hire Staffing Division is excited to be our law firm’s client in finding a Patent/Specialist or Paralegal.

Seeking an experienced Patent Specialist to work closely with attorneys, technology specialists, IP leadership, and staff to manage U.S. and international patent portfolios while delivering exceptional client service and operational excellence.

Reporting to the IP Paralegal Manager, this role offers the opportunity to serve as a trusted resource within the IP team, contribute to best practices, and play a key role in managing complex patent prosecution matters.

Responsibilities:

• Manage U.S. and foreign patent prosecution dockets, ensuring all deadlines are tracked and met accurately.
• Prepare and file U.S., PCT, and foreign patent applications, formal documents, and prosecution-related filings under attorney supervision.
• Draft and send correspondence and reporting letters to clients, foreign associates, the USPTO, and international patent offices.
• Coordinate with clients to obtain assignments, declarations, powers of attorney, and related formality documents.
• Maintain accurate physical and electronic case files.
• Record billable time in compliance with firm policies and procedures.
• Provide training, guidance, and mentorship on IP best practices, procedures, and firm protocols.
• Collaborate across the IP team and provide backup support to other patent paralegals and specialists as needed.
• Assist with special projects and other responsibilities that support the firm’s growing Intellectual Property practice.

Quakifications:

• Bachelor's degree or equivalent professional experience required; Paralegal Certificate preferred.
• 7-10+ years of patent prosecution experience in a law firm environment.
• Extensive experience handling both U.S. and foreign patent prosecution matters.
• Strong working knowledge of USPTO rules and procedures, Patent Center, WIPO ePCT, and international filing requirements.
• Ability to navigate foreign patent office websites and manage country-specific filing requirements, including legalization and apostille processes.
• Outstanding organizational, case management, and deadline-driven work habits.
• Exceptional written and verbal communication skills.
• Excellent attention to detail and commitment to delivering high-quality work.
• Strong analytical and problem-solving abilities.
• Ability to effectively manage multiple priorities in a fast-paced environment.
• Proven ability to work independently and collaboratively with attorneys, clients, and colleagues at all levels.
• Advanced proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.

If you have the expertise and drive to contribute to the Intellectual Property team, we encourage you to apply and join a firm that champions innovation, collaboration, and excellence.

ELS Consilio Direct Hire Division staffs’ positions for Consilio clients and does not staff for internal corporate positions Consilio.

Equal Opportunity Employer

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.