Party Coordinator

Arena Sports; Seattle (WA); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Club Membership

Competitive Compensation

Paid Time Off

Health Insurance

Employee Discounts

Continuing Education

Career Growth Opportunities

Community Involvement

Job summary

The Bay Club Company is seeking a Party Coordinator to plan and execute birthday parties and events, ensuring each participant has an exceptional experience. Responsibilities include staffing, administrative tasks, and coordinating with managers to meet revenue goals.

Qualified candidates will have strong customer service skills, a friendly demeanor, and CPR certification. Weekend availability and ability to work evenings are expected in this role.

Qualifications

• Minimum one (1) year of experience in customer service, childcare, events or programs
• Professional, friendly manner and excellent customer service attitude and abilities
• Strong verbal communication and conflict resolution skills
• Enthusiastic, responsible, and dependable team player
• Self-motivated, takes initiative and willing to acquire new skills
• Well organized and detail oriented
• CPR certification required

Responsibilities

• Plan and implement Arena Sports parties and events
• Hire and train Party Hosts to create a dynamic team that operates within the Actions We Live By
• Continuously develop Party Hosts to achieve individual and company goals
• Complete timely performance reviews for Party Hosts
• Discipline and terminate Party Hosts as needed per company policy
• Manage Party Host schedule and payroll tasks
• Communicate program information to staff including new policies and procedures
• Understand, manage, and support the use of Dash/facility software
• Review program revenue and financial reports with General Manager
• Establish program and revenue goals
• Evaluate and manage equipment costs and needs to help plan future expenses
• Coordinate weekly manager schedule to ensure program coverage
• Maintain in-depth knowledge of the party industry and current trends
• Ensure customers receive exceptional service from a friendly staff in a clean and well-maintained facility
• Ensure all customers leave with a positive experience
• Address any customer requests or concerns

Skills

Customer service

Event planning

Communication

CPR certification

Job description

Under the direction of the General Manager, the Party Coordinator is responsible for the planning, organization, and execution of birthday parties and events to ensure participants have the best party/event experience in the industry . Development, growth, and organization of all areas of Parties and Events are expected of this position.

Our Culture

Our unique culture is at the heart of all we do and is guided by our values and behaviours. It’s what we expect of ourselves and each other every day. We call it our “Code of Culture ”.

Our Code of Culture includes Our Mantra, Our Actions We Live By, and Pete’s Promise:

Our Mantra:

Respect The Past

Accept Responsibility

Pay it Forward

Our Actions We Live By:

Actions We Live By. It’s who we are when we step into our full power .

Keep It Real. Always. We need open and honest discussions. We need courage to speak up and to call things out that aren’t good enough. And we navigate tough conversations with empathy and grace.

Think Ahead. Be An Owner. Always be proactive, not reactive; be on the front foot. If we want to be an owner of this business, we must act like it!

Stay Humble. Hustle Harder. Show up and do the hard work . Be a gritty, roll-up-your- sleeves kind of crew . Know it’s never about one person–we are a part of a powerful team.

One Team. One Voice. Be ONE united team. When we move in the same direction, there are no limits to what we can accomplish .

Be Curious. Ask Why. Stay member curious . We seek to understand, and we never settle. We ask questions to truly understand the core of a matter.

Service Forward

Ruthlessly Consistent

Do the Right Thing

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Party Management

• Plan and implement Arena Sports parties and events
• Ensure party check-in and check-out procedures are followed
• Develop relationships with families and participants
• Required to work on Saturdays and Sundays, hours will vary

Staffing and Development

• Hire and train Party Hosts to create a dynamic team that operates within the Actions We Live By.
• Continuously develop Party Hosts to achieve individual and company goals
• Complete timely performance reviews for Party Hosts
• Discipline and terminate Party Hosts as needed per company policy
• Manage Party Host schedule and payroll tasks

Administrative

• Communicate program information to staff including new policies and procedures
• Understand, manage, and support the use of Dash/facility software
• Review program revenue and financial reports with General Manager
• Establish program and revenue goals
• Evaluate and manage equipment costs and needs to help plan future expenses
• Coordinate weekly manager schedule to ensure program coverage
• Maintain in-depth knowledge of the party industry and current trends

Customer Service

• Ensure customers receive exceptional service from a friendly staff in a clean and well-maintained facility
• Ensure all customers leave with a positive experience
• Address any customer requests or concerns

Qualifications

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each primary job function satisfactorily . The requirements listed below are representative of the knowledge, skill and/or ability required . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILL S, KNOWLEDGE, EXPERIENCE & EDUCATION

• Minimum one (1) year of experience in customer service, childcare, events or programs
• Professional, friendly manner and excellent customer service attitude and abilities
• Strong verbal communication and conflict resolution skills
• Enthusiastic, responsible, and dependable team player
• Self-motivated, takes initiative and willing to acquire new skills
• Well organized and detail oriented
• CPR certification required

WORKING CONDITIONS/ PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to arrive at work on time for all scheduled work shifts required . Ability to work weekends, evenings, and holidays required .
• Must be flexible, adaptable, and readily able to adjust to changes in work environment.
• Position requires daily public contact.
• It is sometimes necessary to deal with unpleasant or angry people with the need to problem solve difficult situations .
• It is necessary to adapt to a frequently changing environment.
• F requently required to use hands to finger, handle or feel; and reach with hands and arms.
• F requently required to climb or balance and occasionally stoop, kneel, crouch, or crawl.
• Must occasionally sit for extended periods and regularly walk around the facility
• Must occasionally talk and hear
• Must frequently move 10 pounds and in the event of an emergency lift and/or move up to 50 pounds.
• Specific vision abilities required but this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

JOB DESCRIPTION REVISION

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change. This job description replaces all previous descriptions for this position.

An Equal Opportunity Employer

The Bay Club Company (“TBCC”) provides equal employment opportunities without regard to race (and all traits historically associated with race, including but not limited to, hair texture and protective hairstyles), color, religion, creed (including, but not limited to, religious dress and grooming practices), sex (including pregnancy, childbirth or related medical conditions, and breastfeeding, and other related medical conditions), sexual orientation and identity, gender, gender identity, gender expression, actual or perceived national origin/ancestry, accent or ability to speak English, age, disability, marital/familial status, source of income, veteran status, citizenship status, political activities or affiliations, medical condition, genetic information, persons with AIDS or AIDS‑related condition, or persons who are victims of domestic violence.

$24.00 - $25.00 / hour

Other Compensation and Benefits

More Than a Job. A Place to Grow.

At The Bay Club Company, we believe your career should be more than a job. It should be an opportunity to grow, build meaningful connections, and be part of a healthy, active community.

• Club Membership -- Enjoy complimentary access to Bay Club facilities and experience all that membership has to offer, from sports and fitness to family fun, recreation, and community.
• Competitive Compensation -- Competitive pay with opportunities to grow your earnings as you grow in your career.
• Paid Time Off* -- Time to recharge, spend time with the people you care about, and enjoy life outside of work.
• Health Insurance* -- Benefits designed to support your health and well-being.
• Employee Discounts -- Save on club services, programs, and amenities.
• Continuing Education -- Build your skills and knowledge through ongoing learning and development opportunities.
• Career Growth Opportunities -- Develop your skills, take on new challenges, and pursue opportunities to advance within Bay Club.
• Community Involvement -- Be part of a team that makes a positive impact in our clubs and communities.

*Benefits are available to eligible Full-Time associates. Full-Time status eligibility begins at an average of 25 hours worked per week.

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