Party Coordinator

Funbox Bowie MD; Bowie (MD); On-site; USD 24,796 - 26,863; Part time

Benefits offered by this job

Growth path toward Assistant Manager or Marketing Team roles

Flexible scheduling

Paid training

Tips and guest bonuses

Job summary

Funbox Bowie MD is seeking a Party Coordinator to oversee the complete birthday party experience. This role requires managing bookings, leading a team of Party Hosts, and ensuring smooth event execution. The ideal candidate has 1–2 years of event planning experience and strong communication skills. You will be instrumental in making celebrations memorable, while also offering growth opportunities into management roles and flexible scheduling that emphasizes weekend availability.

Qualifications

• 1–2 years experience in event planning, guest service, or coordination.
• Strong communicator with excellent organizational skills.
• Calm under pressure with a warm, professional demeanor.

Responsibilities

• Confirm all party bookings via phone, email, and booking software.
• Lead and coach Party Hosts to deliver consistent, high‑quality service.
• Communicate with Cashiers for check‑in and headcount verification.

Skills

Event planning

Guest service

Communication

Organizational skills

Leadership

Job description

Benefits:

• Bonus based on performance
• Competitive salary

About the Role

As a Party Coordinator, you are the effective manager and lead operator of the birthday department. You own the end-to-end party experience — from confirming bookings and preparing itineraries to leading your team through a smooth execution day. You’ll serve as the liaison between guests and internal departments, ensuring FUNBOX parties are organized, energetic, and memorable.

This role is ideal for someone who thrives in structured, fast‑paced environments, has strong customer service instincts, and enjoys managing events and small teams.

Responsibilities

Party Planning & Guest Coordination

• Confirm all party bookings via phone, email, and booking software
• Build and print detailed itineraries for each scheduled event
• Act as the main point of contact for party parents before and during the event
• Greet birthday families upon arrival and orient them to the space and schedule
• Troubleshoot delays, guest count changes, and last‑minute questions professionally

Team Leadership & Execution

• Lead and coach Party Hosts to deliver consistent, high‑quality service
• Assign hosts to parties and communicate timelines clearly
• Ensure rooms are set, cleaned, decorated, and reset on time
• Oversee timing of play, food, cake, and gift portions of the party
• Provide in‑the‑moment support to Hosts and elevate issues when necessary

Cross‑Departmental Collaboration

• Communicate with Cashiers for check‑in and headcount verification
• Coordinate with kitchen/snack team for food and cake readiness
• Work with MOD and Front Desk to monitor party transitions and timing

Reporting & Quality Assurance

• Ensure all party materials, signage, and checklists are accurate
• Submit post‑party reports including upsells, feedback, and incidents
• Review performance of Hosts and recommend improvements

Qualifications

• 1–2 years experience in event planning, guest service, or coordination
• Strong communicator with excellent organizational skills
• Comfortable managing schedules, logistics, and leading a small team
• Calm under pressure with a warm, professional demeanor
• Prior experience in family entertainment, hospitality, or birthday/event settings is preferred
• Must be available on weekends and during peak party hours

What We Offer

• $18–$19.5/hour depending on experience
• Growth path toward Assistant Manager or Marketing Team roles
• Tips and guest bonuses for exceptional experiences
• Flexible scheduling with emphasis on weekend availability
• Paid training, a fun team environment, and opportunity to lead an impactful department