PartTime Office Support Administrative Assistant

Vision Life Llc; Sacramento (CA); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Paid sick leave

Opportunities for professional growth

No weekend office work

Job summary

Vision Life LLC is seeking a dependable, organized Part-Time Office Support / Administrative Assistant to assist with day-to-day administrative operations in Sacramento, CA. This role requires strong communication, detail-oriented work, and the ability to manage multiple priorities in a fast-paced environment.

The position involves general admin tasks, records management, onboarding support, data entry, scheduling, and confidentiality.

Qualifications

• General administrative support experience
• Experience in healthcare/social services preferred
• Strong organizational and time-management skills
• Proficiency in Microsoft Office and Google Workspace
• Ability to handle confidential information professionally

Responsibilities

• Provide general administrative and office support to management and staff
• Maintain organized employee, client, compliance, and administrative records
• Assist with filing, scanning, data entry, document preparation, and recordkeeping
• Monitor paperwork for accuracy, completion, and required signatures
• Assist with employee onboarding and compliance documentation
• Prepare and organize spreadsheets, forms, reports, and other office documents
• Respond professionally to phone calls, emails, staff, applicants, and outside contacts
• Assist with scheduling, follow-ups, and other office coordination needs
• Maintain confidentiality when handling employee and client information
• Support management with special projects and additional administrative duties as needed
• Help ensure office records and documentation remain organized and up to date

Skills

Organizational skills

Time management

Excellent communication

Multitasking

Confidentiality

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

Google Workspace

Job description

Vision Life - Support Living Services

Pay: $20/hour, based on experience Schedule: Part-Time | Weekdays No Weekend Office Hours

About the Position

Vision Life LLC is seeking a dependable, organized, and professional Part-Time Office Support / Administrative Assistant to assist with day-to-day administrative operations. This position is ideal for someone who is detail-oriented, communicates well, can work independently, and is comfortable managing multiple priorities in a fast-paced environment.

Experience working in Supported Living Services (SLS), healthcare, developmental services, or social services is highly preferred.

Key Responsibilities

Provide general administrative and office support to management and staff

Maintain organized employee, client, compliance, and administrative records

Assist with filing, scanning, data entry, document preparation, and recordkeeping

Monitor paperwork for accuracy, completion, and required signatures

Assist with employee onboarding and compliance documentation

Prepare and organize spreadsheets, forms, reports, and other office documents

Respond professionally to phone calls, emails, staff, applicants, and outside contacts

Assist with scheduling, follow-ups, and other office coordination needs

Maintain confidentiality when handling employee and client information

Support management with special projects and additional administrative duties as needed

Help ensure office records and documentation remain organized and up to date

Qualifications

2+ years of administrative support or office coordination experience

Experience in SLS, healthcare, or social services preferred

Strong organizational and time-management skills

Proficiency in Microsoft Office, including Word, Excel, and Outlook

Experience using Google Workspace/G-Suite tools

Knowledge of Regional Center services, Medi-Cal, and IHSS is a plus

Excellent written and verbal communication skills

Strong attention to detail and ability to follow through on assignments

Ability to multitask, prioritize responsibilities, and work independently

Ability to handle confidential information professionally

High school diploma or equivalent required

Associate’s or Bachelor’s degree preferred

What We’re Looking For

We are looking for someone who is reliable, punctual, professional, and highly organized. The ideal candidate takes initiative, follows directions carefully, communicates when assistance is needed, and understands the importance of accurate documentation and confidentiality in a healthcare/social services environment.

Why Join Vision Life?

$20/hour, based on experience

Part-time weekday schedule

No weekend office work

Paid sick leave

Opportunities for professional growth

Supportive, mission-driven work environment

Join Vision Life and become part of a team committed to providing quality services while promoting care, respect, independence, and empowerment.