PartTime Accounting Administrative Assistant Pharmacy

LTC Scripts Inc; Long Valley (NJ); On-site; USD 28,000 - 39,000; Part time

Job summary

LTC Scripts, a growing long-term care pharmacy in Long Valley, NJ, is seeking a reliable Part-Time Accounting & Administrative Assistant to support our accounting and operations team. This hands-on position involves basic bookkeeping, invoicing, accounts receivable, vendor statements, and maintaining Excel/Google Sheets reports.

On-site position with growth potential. Experience with QuickBooks preferred but training offered.

Qualifications

• Strong organizational skills and attention to detail.
• Comfortable with Excel/Google Sheets and basic accounting concepts
• QuickBooks or other bookkeeping/software experience preferred
• Good written and verbal communication
• Ability to independently follow up and get things completed
• Comfortable learning new software and processes
• Reliable and able to work without constant supervision
• Previous bookkeeping, accounts payable/accounts receivable or administrative experience preferred
• Healthcare/pharmacy experience is a plus, but we are willing to train the right person

Responsibilities

• Assist with basic bookkeeping and accounting functions
• Enter and organize invoices, payments and financial records
• Assist with accounts receivable and follow up on outstanding invoices
• Reconcile and organize vendor statements and supporting documentation
• Maintain Excel/Google Sheets reports and trackers
• Prepare and organize documents for our accountant
• Assist with billing and payment-related follow-up
• Prepare letters, certified mail and other correspondence
• Maintain organized electronic and paper records
• Follow up with vendors, facilities and other outside parties on outstanding items
• Track assigned tasks through completion rather than simply forwarding or reporting them
• Assist with general pharmacy administrative projects as needed
• Provide direct administrative support to our existing accounting/operations staff

Skills

Strong organizational skills

Attention to detail

Good communication

Independent follow-up

Ability to learn new software

Tools

Excel

Google Sheets

QuickBooks

Job description

Job Description

Job Description

LTC Scripts, a growing long-term care pharmacy in Long Valley, NJ, is seeking a reliable and highly organized Part-Time Accounting & Administrative Assistant to support our accounting and operations team.

This is a hands-on position for someone who is comfortable with numbers, spreadsheets, paperwork, follow-up and keeping multiple administrative tasks organized. Healthcare or pharmacy experience is helpful but not required.

Responsibilities include:

• Assist with basic bookkeeping and accounting functions


• Enter and organize invoices, payments and financial records


• Assist with accounts receivable and follow up on outstanding invoices


• Reconcile and organize vendor statements and supporting documentation


• Maintain Excel/Google Sheets reports and trackers


• Prepare and organize documents for our accountant


• Assist with billing and payment-related follow-up


• Prepare letters, certified mail and other correspondence


• Maintain organized electronic and paper records


• Follow up with vendors, facilities and other outside parties on outstanding items


• Track assigned tasks through completion rather than simply forwarding or reporting them


• Assist with general pharmacy administrative projects as needed


• Provide direct administrative support to our existing accounting/operations staff

What we are looking for:

• Strong organizational skills and attention to detail


• Comfortable with Excel/Google Sheets and basic accounting concepts


• QuickBooks or other bookkeeping/accounting software experience preferred


• Good written and verbal communication


• Ability to independently follow up and get things completed


• Comfortable learning new software and processes


• Reliable and able to work without constant supervision


• Previous bookkeeping, accounts payable/accounts receivable or administrative experience preferred


• Healthcare/pharmacy experience is a plus, but we are willing to train the right person

Schedule: Part-time, approximately 20–25 hours per week , with some flexibility in scheduling.Location: LTC Scripts, Long Valley, NJ. Primarily an on-site position.

This position has the potential to grow for someone who demonstrates strong organizational ability, reliability and ownership.