Parts Specialist

City of Tucson; Thomas (AL); On-site; USD 25,000 - 38,000; Full time

Job summary

The City of Tucson is seeking a Parts Specialist within the General Services Department to coordinate the acquisition and distribution of automotive and heavy truck parts, materials, and services.

Under the Stores Superintendent, you will manage stock, purchase orders, and vendor quotes, while ensuring accurate pricing, part numbers, and compliant procurement practices. This full-time on-site role includes forklift operation and safety responsibilities.

Qualifications

• Experience in warehouse operations, quality control, and inventory management.
• Experience ordering automotive or heavy-duty parts.
• ASE certifications such as P1 and P2 are preferred.

Responsibilities

• Purchases, receives, and distributes products using EAM systems and maintains accurate pricing and part descriptions.
• Receives stock and parts using forklift and related equipment; provides internal/external delivery as needed.
• Delivers excellent customer service and adheres to city procedures for procurement and reporting.
• Reviews purchase orders for required parts, researches quotes, and ensures compliance with procurement rules.
• Reconciles procurement card invoices and labor charges across ERP systems.
• Ensures vehicle and tool inventory cleanliness and conducts safety inspections.

Skills

Warehouse ops

Quality control

Inventory management

Shipping & receiving

Job description

ABOUT THIS JOB

Position Specific Summary:

The Parts Specialist position at the City of Tucson’s General Services Department coordinates the acquisition and distribution of automotive and heavy truck parts, materials, and services.

Work is performed under the supervision of the Stores Superintendent. This position does not supervise.

Duties and Responsibilities:

• Purchases, receives, and distributes products through Enterprise Asset Management (EAM) systems and adheres to department reporting protocols for estimates, billing, and documentation purposes. Implements stock rotation strategies to prevent item expiration and deterioration. Conducts daily inventory audits and ensures inventory items are updated with accurate descriptions, part numbers, and pricing. Utilizes external vendor webpages to research special order and stock items and collaborates with vendors daily to obtain items.

• Receives stock and non-stock special-order parts and supplies, utilizing a forklift and other applicable equipment as required to load or unload items. Distributes parts and supplies to internal customers and provides emergency delivery service as requested.

• Provides excellent customer service to internal and external customers and vendors when receiving, ordering, and distributing parts and supplies; Provides resources and information as requested. Adheres to required productivity standards, ensuring all customers are serviced in a timely and efficient manner. Executes and follows City policies and departmental operational procedures as pertaining to customer service.

• Reviews upcoming purchase orders and contracts for required parts and supplies to provide feedback and comments to procurement division personnel regarding availability. Researches and gathers competitive quotes for parts and supplies from vendors to assist leadership with negotiations needed to secure best pricing and lead times. Updates contract details in asset management software and ensures purchases meet City of Tucson’s procurement and compliance requirements.

• Reconciles procurement card invoice purchases, enters labor charges, and other related data in relevant data systems. Reconciles procurement card invoice purchases and other related data in multiple Enterprise Resource Planning (ERP) systems and submits to finance personnel.

• Optimizes productivity by maintaining the cleanliness of the interior and exterior of assigned vehicles, keeps workspaces organized, and inspects the condition of tool inventory. Conducts safety inspections of fire extinguishers, exit lights, and eyewash stations in their work areas. Completes forklift and vehicle inspection checklists daily to ensure adherence to safety protocols and procedures.

• Performs all other duties and tasks as assigned.

Working conditions as follows:

Work schedule may require early morning, late evenings, weekends, holidays, and overtime.

Often works under the following conditions: Indoor and outdoor work with exposure to physical, ergonomic, or hazardous environment, which includes but not limited to dirt, grime, chemical, loud noise, and unfavorable odors.

All duties and responsibilities listed are subject to change.

Preferred Qualifications:

• Work experience in warehouse operations, quality control, and inventory, shipping and receiving.
• Experience ordering automotive or heavy-duty parts.
• Automotive Service Excellence (ASE) certifications:
• P1. Medium/Heavy Truck Parts Specialist.
• P2. Auto Parts Specialist.

POSITION DETAILS

Job Profile

J0963 - Parts Specialist

To view the full job profile including classification specifications and physical demands click https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent

Compensation Grade

G103

Hourly Range

$18.15 - 27.23 USD

Fair Labor Standards Act (FLSA)

Non-Exempt

Position Type

Regular

Time Type

Full time

Department

General Services Department

Department Link

https://www.tucsonaz.gov/Departments/Environmental-and-General-Services

Background Check

This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

ABOUT US

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot

Citizenship

The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status. The City of Tucson does not offer visa sponsorship.

City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer

The City does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).

ADA Accessibility Complaint Form The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at [e-mail] or 520-791-2619.