Parts Specialist

Ross Transportation Services, Inc; Grafton Township (OH); In loco; USD 42.000 - 54.000; Tempo pieno

Descrizione del lavoro

Ross Transportation Services, Inc is seeking an organized Maintenance Administrative Specialist in Ohio. You will keep the CMMS accurate, manage records, handle purchasing and invoicing, and maintain safety data for CDL drivers.

The role requires strong MS Office skills, effective communication, and the ability to manage multiple tasks in a fast-paced shop environment. A valid CDL is not required initially but may be needed within 60 days.

Competenze

• High School Diploma or GED required; DOT/regulatory knowledge a plus.
• 2+ years related maintenance/operations experience.
• Strong communication, organization and attention to detail.
• MS Office proficiency; able to generate quality reports.

Mansioni

• Maintains Ross Maintenance System (CMMS) with work order verification, reporting and scheduling.
• Sets up and maintains filing systems for records and driver qualifications.
• Manages purchases, invoicing and usage in Ross accounting system.
• Maintains Safety Management data, including CDL information and incident reports.
• Answers phones, greets visitors and directs inquiries to the right person.
• Operates office equipment and uses computers for documents and spreadsheets.
• Maintains mail distribution, records of deliveries, and hazardous waste reporting.
• Schedules medical surveillance physicals and maintains permits.
• Delivers/picks up equipment and handles routine inspections.
• Performs other duties as assigned.

Conoscenze

Verbal communication

Written communication

Interpersonal skills

Analytical thinking

Formazione

High School Diploma or GED

Strumenti

Microsoft Excel

Descrizione del lavoro

Key Responsibilities/ Essential Job Functions

• Maintains high functionality inside of the Ross Maintenance System (CMMS), including work order verification, reporting and assignment scheduling.
• Sets up and maintains paper and/or electronic filing systems for records, correspondence, and other material (e.g., HM-183 paperwork, driver qualification records, etc.).
• Maintains functionality inside of the Ross accounting system, i.e. creates purchase order requests receiving items including fuel and invoicing.
• Be responsible for parts:
• Prepares reports, memos, letters, and other documents, using word processing, spreadsheet, or other database software, specifically Microsoft Office products concerning:
• Makes copies of correspondence and other printed material as needed.
• Maintains information in Safety Management database, including driver information related to CDL, work-related accidents, training, substance testing and worker injury reports.
• Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
• Greets visitors, handles their inquiries, and directs them to appropriate persons according to their needs.
• Operates office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, and other applications.
• Opens, reads, routes, and distributes incoming mail and other material.
• Receives routes and maintains records of all package deliveries for RIS, RTS and RES.
• Compiles and submits quarterly hazardous waste tonnage taxes on waste shipments transported for states of PA and MA and NJ.
• Responsible for management of the RTS uniform program.
• Schedules and maintains records of medical surveillance physicals for all personnel at RTS.
• Maintains OTR driver permit books, equipment licensing.
• Delivers and picks up equipment as required.
• Completes a daily inspection of on-site transfer line
• Manage waste satellite accumulation area: labels, manifests and relocate full drums of waste liquids and solids as required (used oils/filters).
• Responsible for inbound and outbound rental inspections and billing.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School Diploma or GED equivalent is required. Specialized training in transportation services, maintenance, and permitting and/or DOT regulations is a plus.
• Two (2) or more years of related or similar Maintenance experience.
• Excellent communication skills (oral and written), organization, and interpersonal skills.
• Strong work ethic and commitment to quality.
• Part / Maintenance knowledge is required.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Must be able to timely generate quality reports and other documents to meet company and customer needs.
• Must be analytical, detail oriented, customer-focused.
• Must be able to follow established company procedures as well as those related to regulatory requirements.
• Physical demands are representative of those necessary for a general maintenance shop assistant position. This job involves desk work, keyboard and computer skills, phones, parts room and truck access, the ability to drive a company trucks and ability to lift up to 50 pounds.
• Class B CDL will be required within 60 days.
• Knowledge of GHS labels and placards beneficial.
• Must have a flexible schedule. M-F primary but some Saturdays will be required.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.