Parts Service Manager

JBC VENTURES LLC; Kaysville (UT); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Supplemental benefit options

Job summary

GP Motor Company in Utah seeks an organized, mechanically knowledgeable Parts Manager to oversee the parts workflow for our reconditioning operation. You will identify, source, order, receive, inventory, coordinate installation, manage returns, and document Repair Orders.

This hands-on leadership role requires strong automotive parts expertise, accuracy, and the ability to keep vehicles moving without delays.

Qualifications

• Automotive parts, service, reconditioning experience.
• Strong knowledge of parts numbers, fitment, invoices, and Repair Orders.
• Ability to research and compare parts suppliers.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple orders and deadlines.
• Experience directing or coordinating a workload is preferred.

Responsibilities

• Review inspection results and identify required parts.
• Source parts through dealerships, manufacturers, aftermarket suppliers, online marketplaces, salvage yards, and other vendors.
• Verify part numbers, fitment, quantities, pricing, availability, and delivery dates before ordering.
• Balance cost, quality and delivery time when purchasing.
• Track orders, backorders, and shipments; inspect incoming parts for accuracy.
• Match invoices to vehicles and repairs; manage credits and returns.
• Maintain accurate parts inventory and records in Dealertrack; stage and coordinate installation.
• Direct the daily workload of the Parts Assistant and assist with minor installations.
• Maintain a clean, organized parts storage area and communicate statuses clearly.

Skills

Automotive parts knowledge

Parts sourcing

Inventory management

Team leadership

Data entry

Problem solving

Tools

Dealertrack

Job description

GP Motor Company is a Utah-based pre-owned vehicle dealership committed to providing quality vehicles and a straightforward customer experience. Our operation brings together sales, service, vehicle reconditioning, parts, and financing support to move vehicles efficiently from acquisition to sale. We value accountability, organization, practical problem-solving, and employees who take ownership of their work.

About the role

GP Motor Company is seeking an organized, mechanically knowledgeable Parts Manager to oversee the parts process for our vehicle reconditioning operation. This position owns the entire parts workflow-from identifying and sourcing required parts through ordering, receiving, inventory management, installation coordination, returns, credits, and final Repair Order documentation.

This is a hands-on leadership role for someone who understands automotive parts, maintains accurate records, and knows how to keep vehicles moving through reconditioning without unnecessary delays.

• Pay: $20-$22 per hour, based on experience
• Additional Compensation: Performance-based bonus opportunities
• Employment Type: Full-time
• Schedule: Monday-Friday

Responsibilities

• Review vehicle inspection results and identify required parts.
• Research and source parts through dealerships, manufacturers, aftermarket suppliers, online marketplaces, salvage yards, and other vendors.
• Verify part numbers, vehicle fitment, quantities, pricing, availability, and delivery dates before ordering.
• Balance cost, quality, and delivery time when making purchasing decisions.
• Track outstanding orders, special-order items, delayed shipments, and backordered parts.
• Receive and inspect incoming parts for accuracy and damage.
• Match, label, catalog, and store parts according to the correct vehicle and Repair Order.
• Maintain accurate parts inventory and records within Dealertrack.
• Create and maintain Repair Orders from initial purchase through final accounting.
• Match invoices and expenses to the correct vehicle and investigate discrepancies.
• Manage returns for incorrect, damaged, or unused parts and confirm that all credits and refunds are received.
• Identify vehicles delayed by outstanding parts and actively pursue solutions.
• Stage received parts and coordinate installation based on vehicle priority and reconditioning needs.
• Direct and prioritize the daily workload of the Parts Assistant.
• Assist with minor parts installations when departmental responsibilities are current.
• Maintain a clean, organized, and efficient parts storage area.
• Communicate parts statuses and vehicle delays clearly to technicians and management.

Qualifications

• Automotive parts, service, reconditioning, or related mechanical experience.
• Strong knowledge of automotive parts, part numbers, vehicle fitment, invoices, and Repair Orders.
• Ability to research and compare multiple parts suppliers.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple orders, deadlines, and vehicle priorities simultaneously.
• Strong computer and data-entry skills.
• Dealertrack or comparable dealership management system experience is preferred.
• Sound judgment when making purchasing decisions.
• Ability to work independently, solve problems, and take ownership of the department.
• Previous experience directing or coordinating another employee’s workload is preferred.
• Dependable, accountable, and comfortable working in a fast-paced automotive environment.
• Ability to perform minor automotive parts installations is preferred.

What Success Looks Like

The successful Parts Manager will maintain accurate inventory and Repair Orders, source parts responsibly, reduce unnecessary vehicle delays, resolve returns and credits promptly, and keep the parts department organized. At any given time, this person should be able to clearly explain what has been ordered, what is in transit, what has been received, what is awaiting installation, and which vehicles are delayed because of parts.

Eligible employees have access to:

• Medical insurance
• Vision insurance
• 401(k)
• Additional supplemental benefit options

GP Motor Company is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs.