Parts Counter Clerk

Total Media Solutions; Miami (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Total Media Solutions in Miami is seeking a Parts Clerk to take and fill orders for service technicians, maintain the parts catalog, and assist customers with parts and accessories.

The role emphasizes accurate cash handling, inventory control, back‑order notifications, and teamwork with the Parts Manager to support profitability and high customer satisfaction.

Qualifications

• High school diploma or equivalent is required.
• Ability to read and comprehend instructions and information.
• Professional personal appearance and communication skills.
• Ability to meet company's production and quality standards.

Responsibilities

• Take and fill orders for service technicians promptly and efficiently.
• Communicate with service technicians to verify parts requirements.
• Keep inventory control system and parts catalog up to date.
• Inform customers and staff about back‑ordered or special order parts.
• Handle cash register transactions accurately.
• Perform periodic inventory of merchandise and maintain showroom presentation.
• Assist the Parts Manager to reach profitability and sales goals.

Skills

Excellent communication

Read and comprehend instructions

Professional appearance

Meet production/quality standards

Education

High school diploma or equivalent

Job description

Job‑Specific Expectations

Take and fill orders for service technicians promptly and efficiently, helping service technicians as needed to determine which parts and accessories are required for each job. Communicate with the service technicians to verify that your department is meeting their parts and accessories requirements. Make suggestions when appropriate regarding specific parts and accessories that may be needed for each job. Provide information regarding the associated cost of parts required on repair orders. Keep inventory control system and parts catalog up to date. Inform service personnel when back‑ordered or special order parts are received. Accept and follow through on lawful directions from supervisors. Be polite and friendly, greet customers promptly and deliver exceptional customer service. Actively seek and obtain a thorough knowledge of parts history, merchandise and automobile service. Be able to communicate this knowledge as needed to adequately meet demands while maintaining good inventory turn ratios. Work with the parts and accessories manager and aid in reaching set goals for profitability and sales of parts and accessories. Work with multiple customers at once if needed while still providing individual customer satisfaction. Keep customer mailing lists up to date. Work with customers to determine parts and accessories needs and explore merchandise in catalogs. Draw attention to any new merchandise, specials and sales, as well as suggest supplementary products that may supplement the customer’s initial purchase. Conduct telephone transactions courteously and promptly. Inform customers and dealership staff when appropriate regarding any new merchandise, specials and sales. Deal with customer complaints in a sensible manner by showing empathy and a pleasant attitude to show our commitment to excellent customer service and to increase customer satisfaction and loyalty. Be precise in all cash register transactions, taking accurate credit card and cash payments for purchases. In accepting delivery of and processing merchandise from distributors, verify merchandise according to purchase invoice and record merchandise into inventory. Prepare the product for presentation on the showroom floor. Make sure that the merchandise displays are dusted, clean, fully stocked, and appealing to customers. Become proficient and familiar with computer systems necessary for parts and accessories management. Periodically carry out physical inventory of merchandise.

Reports to the Parts Manager

Reports to the Parts Manager.

Qualifications

• High school diploma or equivalent.
• Ability to read and comprehend instructions and information.
• Professional personal appearance.
• Excellent communication skills.
• Ability to meet company's production and quality standards.

Physical Requirements

• Spending time indoors in air‑conditioned areas.
• Sitting on a regular basis.
• Standing on a regular basis.
• Walking on a regular basis.
• Bending, twisting and/or stooping on a regular basis.
• Kneeling and/or squatting on a regular basis.
• Lifting 25‑50 lbs infrequently.
• Reaching and/or lifting overhead on a regular basis.
• Climbing stairs.
• Repetitive hand/finger movement on a regular basis.
• Grasping/grabbing with hands on a regular basis.
• Pushing and pulling on a regular basis.

Expectations

• Devote himself/herself to insuring satisfaction to customers.
• Determine management, production and quality requirements by asking questions and listening.
• Attend company meetings as required.
• Maintain a follow‑up system that encourages follow‑through with assigned projects.
• Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.
• Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plan more effectively.
• Understand the terminology of the business and keep abreast of technology changes in products and services.
• Know and understand the federal, state and local requirements which govern the company’s business.
• Follow lawful directions from supervisors.
• Understand and follow work rules and procedures.
• Participate in performance management.
• Interact well with others and be a positive influence on employee morale.
• Uphold the company’s non‑disclosure and confidentiality policies and agreements.
• Work evening, weekend and holiday work hours as required.