PARTS INVENTORY ASSISTANT

Freightliner Of Savannah; Port Wentworth (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Freightliner of Savannah is seeking an Inventory Control Assistant to support the Inventory Control Manager in maintaining accurate records and timely processing of invoices, credits, returns, and inventory adjustments. Research and respond to discrepancies, help maintain accurate parts and pricing information, and perform routine cycle counts to support overall inventory accuracy.

You will collaborate with Purchasing, Sales, Receiving and Warehouse teams to research and resolve invoice, credit,

Qualifications

• Accurate data entry and record-keeping.
• Proficiency in Excel and Office tools.
• Experience with inventory and invoicing processes.

Responsibilities

• Process vendor invoices and credits, verify accuracy and research discrepancies.
• Collaborate with Purchasing, Sales, Receiving, and Warehouse to resolve issues.
• Research discrepancies between system and physical inventory and recommend corrections.
• Escalate unresolved discrepancies to the Inventory Control Manager.
• Monitor outstanding returns and credits for timely resolutions.
• Assist with processing core, warranty, and excess inventory returns and documentation.
• Coordinate returns with the Warehouse team and ensure proper credits.
• Update part information and pricing in dealership systems as needed.
• Perform monthly cycle counts to verify inventory.
• Maintain cycle-count schedule to count inventory at least twice per year.
• Assist with month-end closing and related tasks.

Skills

Data entry

Excel proficiency

Inventory control

Analytical skills

Communication

Teamwork

Tools

Dealership software

Inventory management system

MS Office

Job description

JOB SCOPE

DEPARTMENT: Parts
POSITION: Inventory Control Assistant

Job Objective

Support the Inventory Control Manager in maintaining accurate inventory records and ensuring the timely processing of invoices, credits, returns, and inventory adjustments. Research and respond to inventory discrepancies, assist with maintaining accurate parts and pricing information, and perform routine cycle counts to support overall inventory accuracy.

Core Responsibilities

Ensure the following responsibilities are carried out accurately and within established deadlines:

• Review and process vendor invoices and credits, verifying information for accuracy and identifying discrepancies that require research or correction.
• Work closely with Purchasing, Sales, Receiving, and Warehouse teams to research and resolve invoice, credit, receiving, and inventory discrepancies.
• Research and respond to inventory discrepancies, including investigating differences between system quantities and physical inventory, identifying possible causes, and making or recommending appropriate corrections.
• Escalate unresolved or significant discrepancies to the Inventory Control Manager.
• Monitor outstanding vendor returns and credits and follow up as necessary to ensure timely resolution.
• Assist with processing core, warranty, and excess inventory returns and ensure appropriate documentation and credits are completed.
• Process excess inventory returns through manufacturer and vendor return programs according to established schedules and procedures.
• Provide the Warehouse team with approved return lists and coordinate the picking, verification, and shipment of return inventory.
• Add, update, or correct part information and pricing within the dealership management system as needed.
• Perform monthly cycle counts throughout the warehouse to verify physical inventory against system inventory.
• Maintain a cycle-count schedule designed to ensure the entire warehouse inventory is physically counted at least twice each year.
• Research and resolve discrepancies identified during cycle counts and communicate recurring or significant inventory issues to the Inventory Control Manager.
• Assist with month-end closing by ensuring invoices, credits, inventory adjustments, and other assigned tasks are completed within established deadlines.
• Maintain organized records and follow-up systems for outstanding invoices, credits, returns, discrepancies, and other assigned responsibilities.
• Assist the Inventory Control Manager with additional inventory-control projects, audits, and reporting as needed.

Accountability Criteria

• High level of accuracy and attention to detail.
• Timely completion of assigned tasks and established deadlines.
• Accuracy of inventory records, invoice processing, credits, and adjustments.
• Consistent completion of scheduled cycle counts.
• Thorough investigation and timely response to inventory discrepancies.
• Ability to independently follow up on outstanding items without repeated prompting.
• Proactive communication with the Inventory Control Manager and other departments.
• Prompt and professional responses to email, verbal requests, and requests for information.
• Ability to prioritize workload and remain productive with minimal unnecessary distractions.
• Willingness to identify recurring problems and bring potential solutions or process improvements to management.

Skill & Knowledge Requirements

• Strong data-entry, organizational, and record-management skills.
• Intermediate or higher proficiency with Microsoft Office products, particularly Excel, Word, and Outlook.
• Ability and willingness to learn dealership management systems, inventory software, manufacturer systems, and other vendor-specific programs. Training will be provided.
• Ability to develop and maintain an effective personal task-management system for deadlines, follow-ups, outstanding items, and recurring responsibilities.
• Proficiency in basic business math.
• Strong problem-solving and research skills with the ability to investigate discrepancies and follow them through to resolution.
• Ability to work effectively in a fast-paced, team-oriented, and changing environment.
• Must be naturally curious, accurate, organized, and highly detail-oriented.
• Ability to communicate professionally and effectively, both verbally and in writing.

Physical Requirements

• Ability to regularly move between the office and warehouse to research inventory and receiving discrepancies and perform cycle counts.
• Ability to climb and descend warehouse stairs as needed.
• Ability to work for short periods in a non-climate-controlled warehouse environment.
• Ability to safely handle and count parts and inventory as necessary to perform inventory-control responsibilities.