Parts Inside Sales

Masters Building Solutions, Inc.; Madison (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

Masters Building Solutions, Inc. in Madison, WI, seeks a Parts Inside Sales professional to develop customer relationships, respond to parts inquiries, and help customers identify the right products and solutions for their needs.

The role involves collaboration with purchasing, operations, and warehouse teams to ensure accurate order processing, product availability, and timely delivery, requiring strong communication and technical product knowledge.

Qualifications

• High school diploma or equivalent required.
• Minimum of 3 years in customer service, inside sales, or related role.
• Strong verbal and written communication skills.
• Solid understanding of technical, mechanical, or parts-related products.
• Proficiency with Microsoft Office Suite.
• Ability to learn and use sales, inventory, order management, and CRM systems.

Responsibilities

• Develop and maintain strong relationships with new and existing customers.
• Respond promptly and professionally to customer inquiries regarding parts, products, availability and pricing.
• Understand customer needs and recommend appropriate parts and solutions.
• Provide knowledgeable and responsive customer service throughout the sales and order process.
• Manage incoming sales inquiries and provide timely, accurate quotes.
• Coordinate with purchasing, operations, warehouse and other internal teams to ensure accurate order processing.

Skills

Customer service

Inside sales

Communication

Sales

Negotiation

Relationship building

Technical product knowledge

Organization

CRM systems

MS Office

Education

High school diploma

HVAC/mechanical field post-secondary education or certifications

Tools

CRM software

ERP software

Quoting software

Order management software

Inventory management software

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Parts Inside Sales

Madison, WI, US

3 days ago Requisition ID: 1009

Parts Inside Sales

About the Role

The Parts Inside Sales position plays a critical role in supporting customer satisfaction and sales growth within the parts division of Masters Building Solutions.

This position is responsible for developing and maintaining customer relationships, responding to parts inquiries, preparing accurate quotes, and helping customers identify the appropriate products and solutions for their needs.

Working closely with customers, purchasing, operations, warehouse, and other internal teams, the Parts Inside Sales professional helps ensure accurate order processing, product availability, and timely delivery. This role requires strong communication skills, attention to detail, resourcefulness, and the ability to understand and communicate technical product information.

The ideal candidate will have experience in parts sales, inside sales, customer service, or a related technical environment, with HVAC or mechanical product experience strongly preferred.

Minimum Qualifications

• High school diploma or equivalent required
• Minimum of 3 years of experience in customer service, inside sales, parts sales, or a related customer-facing role
• Strong verbal and written communication skills
• Strong sales, negotiation, and interpersonal skills
• Demonstrated ability to build and maintain strong customer relationships
• Solid understanding of technical, mechanical, or parts-related products
• Strong organizational skills and attention to detail
• Ability to manage multiple customer requests, quotes, and orders while maintaining accuracy and responsiveness
• Proficiency with Microsoft Office Suite or equivalent business software
• Ability to learn and effectively use sales, inventory, order management, and CRM systems

Preferred Qualifications

• Experience specifically with HVAC, mechanical, plumbing, building systems, or technical parts
• Experience working with HVAC equipment, replacement parts, or related products
• Previous experience in a manufacturer's representative, distributor, contractor, or similar environment
• Familiarity with inventory, purchasing, order processing, or warehouse operations
• Experience with CRM, ERP, inventory management, quoting, or order management software
• Technical training, certifications, or post-secondary education related to HVAC, mechanical systems, sales, or a related field
• Experience with consultative selling or account development

Key Responsibilities

Customer Service & Relationship Management

• Develop and maintain strong relationships with new and existing customers
• Respond promptly and professionally to customer inquiries regarding:
  • Parts and products
  • Product features and applications
  • Availability and pricing
  • Order status and delivery expectations
• Understand customer needs and recommend appropriate parts, products, and solutions
• Provide knowledgeable and responsive customer service throughout the sales and order process
• Manage incoming sales inquiries and provide timely, accurate quotes
• Prepare and provide:
  • Sales quotes
  • Pricing information
  • Credit terms
  • Bid specifications
• Apply product and industry knowledge to identify appropriate solutions for customer requirements
• Identify opportunities to support sales growth through customer service, product knowledge, and consultative selling
• Follow up on quotes and customer opportunities as appropriate

Order Processing & Internal Coordination

• Coordinate with purchasing, operations, warehouse, and other internal teams to ensure accurate order processing
• Verify product availability and communicate realistic delivery expectations to customers
• Monitor orders and provide customers with timely updates regarding availability, fulfillment, and delivery
• Help resolve order, product, or delivery issues in a timely and professional manner