Parts Coordinator II

Cox Communications; Indianapolis (IN); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a dynamic team at a leading automotive company where you will play a crucial role in ensuring efficient fleet operations. As a Purchasing Specialist, you'll be at the forefront of customer service, managing purchasing needs and supporting fleet maintenance. This position offers the chance to develop your skills in a fast-paced environment, where multitasking and effective communication are key. With a commitment to employee well-being, the company provides generous paid time off and a range of benefits. This is an exciting opportunity to contribute to a vital industry while advancing your career.

Benefits

Paid Time Off

Health Insurance

401(k)

Paid Holidays

Parental Leave

Volunteer Leave

Military Leave

Jury Duty Leave

Bereavement Leave

Qualifications

• 3 years' experience in a related field or 5 years' experience in a related field.
• Proficient in MS Excel and Word with the ability to learn new systems quickly.

Responsibilities

• Provide high-level customer service and manage purchasing needs.
• Perform functions involved with sourcing and procuring parts.

Skills

Customer Service

Data Entry

Multitasking

Communication Skills

Organizational Skills

Problem Solving

Education

High School Diploma/GED

Any level degree/certification beyond HS diploma

Tools

MS Excel

MS Word

DFS IT Systems

Web Wrench

MobileFrame

RO Writer

Job description

Company

Cox Automotive - USA
Job Family GroupSupply Chain
Job ProfilePurchasing Specialist II
Management LevelIndividual Contributor
Flexible Work OptionNo remote option; must work at a specified Cox location
Travel %No
Work ShiftDay
CompensationHourly base pay rate is $21.49 - $32.26/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Job Description

Fleet Services – A Cox Automotive Company keeps fleets moving! Headquartered in Indianapolis, Fleet Services by Cox Automotive has grown to become one of the largest fleet maintenance companies in the country. Fleet Services is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light, medium, and heavy-duty trucks and trailers. Fleet Services also services customers utilizing its 50+ nationwide service centers; each offering accident repair, painting, refurbishment, and heavy mechanical repair. We are supported by a 24/7 in-house call-center and provide scheduled maintenance services and unscheduled services to fleets anywhere, anytime. Fleet Services by Cox Automotive is currently hiring a Parts Coordinator II, responsible for data entry, professional communication via phone and email with internal and external customers.

Duties and responsibilities

1. Hours for this position are 9:00 am - 6:00 pm.
2. Provide a high level of customer service, representing the company with a positive image.
3. Ability to multitask effectively.
4. Answering phone calls and emails to address purchasing needs within the organization.
5. Data entry, entering pertinent information with accuracy and efficiency.
6. Reach out to technicians and managers on repairs performed, parts used to obtain required information, and verify invoices.
7. Perform functions involved with sourcing and procuring parts.
8. Gather necessary paperwork and upload into system for records.
9. Create and catalogue weekly and monthly department reports.
10. Handle, respond to, and direct incoming correspondence, calls, and tasks with vendors and company technicians in a timely manner.
11. Support ad-hoc projects related to Cox Automotive priorities and initiatives.
12. Perform other duties as assigned or directed.

Qualifications

• High School Diploma/GED and 3 years’ experience in a related field. Alternative qualifications include any level degree/certification beyond a HS diploma/GED with up to 1 year of experience, or 5 years’ experience in a related field.
• Proficient computer skills, including MS Excel and Word, with the ability to learn new systems quickly (such as DFS IT Systems, Web Wrench, MobileFrame, RO Writer).
• Prior experience sourcing and purchasing parts is preferred.
• Knowledge of the trucking industry; experience with fleet maintenance or automotive/trucking preferred.
• Ability to multi-task, demonstrate initiative, and apply creativity on projects.
• Positive attitude, good instincts, and self-motivation.
• Excellent organizational skills and ability to manage multiple tasks.
• Ability to act with urgency to resolve immediate issues and document long-term solutions.
• Excellent verbal and written communication skills, with the ability to communicate effectively at all organizational levels.

Drug Testing

Pre-employment drug test required. Cox Automotive does not currently test for marijuana but prohibits possession or use of illegal drugs on company property or during work hours.

Benefits

Employees receive at least 6.67 hours of paid time off monthly, seven paid holidays, and additional leave options including bereavement, voting, jury duty, volunteer, military, and parental leave.

About Us

Cox Automotive is transforming the automotive industry with technology and customer-centric brands like Autotrader, Kelley Blue Book, vAuto, and Manheim. Benefits include health insurance, 401(k), paid time off, and more. Cox is an Equal Employment Opportunity employer and provides reasonable accommodations for qualified applicants with disabilities. Applicants must be authorized to work in the U.S. without sponsorship.