Parts Coordinator I

Cox Automotive Inc.; Indianapolis (IN); On-site; USD 23,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Job summary

Cox Fleet Automotive, headquartered in Indianapolis, is seeking a Purchasing Coordinator I to handle data entry and professional phone and email communication with internal and external customers. The role supports purchasing workflows across CAMFS and tech teams, ensuring accuracy and timely responses.

Candidates should have a High School Diploma or GED, about three years of related experience, strong MS Excel/Word skills, and the ability to learn DFS IT Systems (Web Wrench, MobileFrame, RO

Qualifications

• High School Diploma or GED required.
• Three years of related experience preferred.
• Proficient with MS Excel and Word; ability to learn new systems quickly.
• Knowledge of trucking industry or fleet maintenance preferred.
• Excellent communication and multitasking abilities.

Responsibilities

• Provide a high level of customer service and represent the company professionally.
• Answer calls and emails to address purchasing needs.
• Data entry with accuracy in records.
• Coordinate with technicians and managers on repairs and parts.
• Gather necessary paperwork and upload into system for records.
• Create and catalogue weekly and monthly department reports.
• Handle correspondence with vendors and CAMFS technicians promptly.
• Support ad-hoc projects aligned with CAMFS priorities.

Skills

MS Excel

MS Word

Data entry

Phone & email communication

Multitasking

Education

High School Diploma or GED

Tools

DFS IT Systems

Web Wrench

MobileFrame

RO Writer

Job description

Cox Fleet keeps your fleet moving!

Headquartered in Indianapolis, Cox Fleet Automotive has grown to become one of the largest fleet maintenance companies in the country. Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. Cox Fleet also services customers utilizing its 50+ nationwide service centers; each offering accident repair, painting, refurbishment, and heavy mechanical repair. We are supported by a 24/7 in-house call-center and provide scheduled maintenance services and unscheduled services to fleets anywhere, anytime.

Job Summary

Cox Fleet is currently hiring a Purchasing Coordinator I, they will be responsible for Data entry, professional phone & email communication with both internal and external customers.

Duties And Responsibilities

• Provide a high level of customer service, representing the company with a positive image.
• Ability to multitask.
• Answering phone calls, emails to address purchasing needs within the organization
• Data entry, entering pertinent information with accuracy and efficiency.
• Reach out to technicians and managers on repairs performed, parts used to obtain required information and verify invoices.
• Gather necessary paperwork and upload into system for records.
• Create and catalogue weekly and monthly department reports.
• Handle, respond to, and direct incoming correspondence, calls, and tasks with vendors and CAMFS technicians in a timely manner.
• Support ad-­hoc projects related to the CAMFS priorities and initiatives.

Qualifications

• High School Diploma or GED required.
• Three (3) years of experience in a related field preferred
• Proficient computer skills, including MS Excel and Word, and the ability to learn new systems quickly, (such as DFS IT Systems, including Web Wrench, MobileFrame, RO Writer)
• Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking preferred
• Demonstrated ability to multi-task and apply initiative and creativity on projects.
• Positive attitude, good instincts, and self-motivation
• Excellent organizational skills and the ability to balance a variety of tasks
• Ability to act with a sense of urgency to fix immediate issues as well as document and address solutions for the long-term.
• Excellent verbal and written communication skills; Ability to effectively communicate at all levels of the organization.

USD 16.59 - 24.86 per hour

Compensation

Hourly pay rate is in the range of $16.59 - $24.86/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits

• Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year.
• Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
• Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets