Parts Coordinator I

Cox-Fleet-; Indianapolis (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

Cox Fleet Automotive, headquartered in Indianapolis, seeks a Purchasing Coordinator I to support data entry, purchasing tasks, and professional communication with internal and external customers. The role involves working with technicians and managers on repairs, invoices, and recordkeeping.

The ideal candidate has a high school diploma and experience with MS Excel/Word, with the ability to multitask and manage multiple priorities in a fast-paced fleet environment.

Qualifications

• High School Diploma or GED required.
• Three (3) years of experience in a related field preferred.
• Proficient computer skills including MS Excel and Word, and ability to learn new systems quickly (DFS IT Systems, Web Wrench, MobileFrame, RO Writer).
• Knowledge of trucking industry; fleet maintenance or transportation experience preferred.
• Ability to multi-task, show initiative, and complete projects with creativity.

Responsibilities

• Provide a high level of customer service, representing the company with a positive image.
• Answering phone calls and emails to address purchasing needs within the organization.
• Data entry and entering pertinent information with accuracy and efficiency.
• Coordinate with technicians and managers on repairs performed and parts used to obtain information and verify invoices.
• Gather paperwork and upload into system for records; create weekly and monthly department reports.
• Handle incoming correspondence and direct tasks with vendors and CAMFS technicians promptly.
• Support ad-hoc projects related to CAMFS priorities and initiatives.

Skills

Data entry

Multitasking

Communication skills

Organization

Initiative

Education

High School Diploma or GED

Tools

MS Excel

MS Word

DFS IT Systems

Web Wrench

MobileFrame

RO Writer

Job description

Cox Fleet keeps your fleet moving!

Headquartered in Indianapolis, Cox Fleet Automotive has grown to become one of the largest fleet maintenance companies in the country. Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. Cox Fleet also services customers utilizing its 50+ nationwide service centers; each offering accident repair, painting, refurbishment, and heavy mechanical repair. We are supported by a 24/7 in-house call-center and provide scheduled maintenance services and unscheduled services to fleets anywhere, anytime.

JOB SUMMARY

Cox Fleet is currently hiring ahiringaPurchasing Coordinator I, they will be responsible for Data entry, professional phone & email communication with both internal and external customers.

Duties and responsibilities

• Provide a high level of customer service, representing the company with a positive image.
• Ability to multitask.
• Answering phone calls, emails to address purchasing needs within the organization
• Data entry, entering pertinent information with accuracy and efficiency.
• Reach out to technicians and managers on repairs performed, parts used to obtain required information and verify invoices.
• Gather necessary paperwork and upload into system for records.
• Create and catalogue weekly and monthly department reports.
• Handle, respond to, and direct incoming correspondence, calls, and tasks with vendors and CAMFS technicians in a timely manner.
• Support ad-hoc projects related to the CAMFS priorities and initiatives.

Qualifications

• High School Diploma or GED required.
• Three (3)years of experience in a related field preferred
• Proficient computer skills, including MS Excel and Word, and the ability to learn new systems quickly, (such as DFS IT Systems, including Web Wrench, MobileFrame, RO Writer)
• Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking preferred
• Demonstrated ability to multi-task and apply initiative and creativity on projects.
• Positive attitude, good instincts, and self-motivation
• Excellent organizational skills and the ability to balance a variety of tasks
• Ability to act with a sense of urgency to fix immediate issues as well as document and address solutions for the long-term.
• Excellent verbal and written communication skills; Ability to effectively communicate at all levels of the organization.