Parts Coordinator I

Mitsubishi Heavy Industries; Cockeysville (MD); Hybrid; USD 23,000 - 39,000; Full time

Benefits offered by this job

Excellent Wellness Benefits (Medical, 

Company-provided STD and LTD

Company-Provided Life Insurance and AD

Paid time off: vacation, sick leave

15 holidays

Tuition Reimbursement Program

Behavioral health support

Job summary

Mitsubishi Heavy Industries America, Inc. (MHIA) is seeking a Parts Coordinator I to join our team in Hunt Valley, MD in a hybrid role.

The position focuses on handling customer inquiries, identifying replacement parts, preparing quotations, and coordinating orders from inquiry through delivery. The ideal candidate has a high school diploma, at least one year of related customer service or order-entry experience, and proficiency with Microsoft Office.

Qualifications

• High School diploma or equivalent required.
• Minimum of one year of related customer service, sales support, order entry, parts coordination, or administrative experience.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).
• Ability to accurately enter, review, and maintain customer, order, and parts information in business systems.
• Ability to communicate professionally with customers, vendors, and internal teams.
• Ability to prioritize multiple requests in a fast-paced environment.

Responsibilities

• Respond to customer inquiries regarding replacement parts and provide timely communication.
• Identify required replacement parts from manuals and databases.
• Prepare accurate quotations by confirming part numbers, pricing, availability, lead times, and order details.
• Process customer orders in the business system accurately and consistently with customer requests.
• Maintain customer information, open order details, and account activity in CRM or related systems.
• Coordinate with purchasing, warehouse, and internal teams to verify parts availability and shipment timing.

Skills

Customer service

Communication

Attention to detail

MS Office

Education

High School diploma or equivalent

Tools

SAP

Job description

Mitsubishi Heavy Industries America, Inc. (MHIA) is looking for a Parts Coordinator I to join our team. This is a hybrid role based out of our Hunt Valley, MD location.

ABOUT MITSUBISHI HEAVY INDUSTRIES AMERICA, INC. (MHIA):

For over 130 years Mitsubishi Heavy Industries (MHI) Group’s innovative and integrated solutions have demonstrated our commitment to creating a positive social impact around the globe. Our range of products and services are tailored to meet our customers’ evolving needs across the commercial aviation, energy, transportation and infrastructure, machinery, defense and space systems sectors.

Our culture embraces diversity and cooperation, and we promote a healthy balance of professional and personal development, ensuring that your ideas and expertise are valued and respected.

SCOPE:

The Parts Coordinator supports the Corrugating Machinery Division by responding to customer inquiries, identifying replacement parts, preparing quotations, and coordinating parts orders from inquiry through delivery. This role serves as a key point of contact for customers and works closely with internal teams to confirm pricing, availability, order status, and shipment details. The position contributes to customer satisfaction by ensuring parts requests are handled accurately, professionally, and in a timely manner.

Job Responsibilities

• Responds to customer inquiries regarding replacement parts for corrugating equipment and provides clear, professional, and timely communication throughout the sales process.
• Reviews parts manuals, databases, and other available resources to identify required replacement parts and confirm customer needs.
• Prepare accurate quotations by confirming part numbers, pricing, availability, lead times, and applicable order details.
• Process customer orders in the applicable business system, ensuring information is entered accurately and consistently with customer requests.
• Maintains and updates customer information, open order details, and account activity in customer relationship management or related business systems.
• Coordinates with purchasing, warehouse, and other internal teams to verify parts availability, vendor status, shipment timing, and outbound delivery information.
• Addresses customer questions or concerns related to parts orders, pricing, availability, order status, and delivery, escalating issues as appropriate.
• This list of responsibilities is not all-inclusive, and an employee may be required to perform other relevant duties as assigned.

QUALIFICATIONS & SKILLS:

• High School diploma or equivalent required
• Minimum of one (1) year of related customer service, sales support, order entry, parts coordination, or administrative experience required.
• Proficiency using Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to accurately enter, review, and maintain customer, order, and parts information in business systems.
• Ability to communicate professionally with customers, vendors, and internal teams.
• Ability to prioritize multiple requests, follow up on open items, maintain attention to detail in a fast-paced environment.

Preferred Qualifications:

• Experience working with enterprise resource planning systems, customer relationship management systems, or other order management software.
• Experience with SAP or similar business software.
• Experience supporting parts, inventory, manufacturing, equipment, or industrial service operations.
• Familiarity with corrugating equipment or related industrial machinery.

WORKING CONDITIONS:

• Travel: Minimal travel may be required
• Schedule: Standard Monday through Friday work week. Weekend or late-night work may be required occasionally based on business or customer needs.
• Lifting/physical requirements: Regularly required to sit for long periods, stand, walk, talk and/or hear. Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Compensation:

As of the date of this posting, a good faith estimate of the current hourly pay range for this position is $24.94 to $27.71 per hour. The actual compensation offered may vary based on factors such as the candidate’s experience, skills, qualifications, and internal equity. This range is subject to change over time.

Benefits available include:

• Excellent Wellness Benefits (Medical, Dental, Vision & 401K Matching)
• Company-provided STD and LTD
• Company-Provided Life Insurance and AD&D
• Paid time off: vacation, sick leave (granted at the beginning of the year).
• 15 holidays
• Tuition Reimbursement Program
• Behavioral health support

MHIA regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

MHIA is an Equal Employment Opportunity (EEO) employer actively seeking to diversify the workforce and is committed to a policy of equal employment opportunity. Therefore, all qualified applicants are strongly encouraged to apply.