Parts Coordinator

REIC Rentals LLC; Williston (ND); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay + overtime

Health, Dental, Vision insurance

401(k) with company match

PTO + paid holidays

Career growth and training

Job summary

REIC Rentals LLC is seeking a Parts Coordinator to keep inventory accurate, source parts, and support operations across the shop. You’ll inspect, store, issue parts for rentals, and help ensure smooth pick-up to delivery workflows.

You will work with a team across operations, fleet, and finance, maintaining organized stock, data accuracy, and timely deliveries while upholding safety standards in a fast-paced environment.

Qualifications

• High school diploma or equivalent is required.
• 2 years of related experience or training, or an equivalent combination of education and experience.
• Technical customer-service experience preferred; 2+ years is a plus.
• Strong organization, communication, listening, and customer-service skills.
• Ability to prioritize, use sound judgment, and manage multiple tasks at once.
• General understanding of mechanical or technical tools, language, and specifications.
• Working knowledge of Microsoft Office, Adobe PDF, inventory software, and order-processing systems.
• Ability to read technical procedures, write professional correspondence, and solve practical problems.

Responsibilities

• Order, receive, inspect, store, and issue parts for rental equipment and accessories.
• Maintain accurate, timely inventory records using company systems and required documentation.
• Source parts from local suppliers and approved vendors while controlling costs.
• Monitor inventory levels, establish stock levels, and replenish stock to prevent shortages.
• Add and manage part numbers for locally unique equipment.
• Coordinate parts deliveries and support local operations through multiple delivery methods.
• Conduct spot checks and monthly physical inventory counts.
• Keep the parts room and stock areas clean, safe, and organized.
• Collaborate with the national Parts Coordinator and team members across the organization.
• Deliver exceptional service and support to internal customers.
• Safely operate a forklift after training and certification.
• Follow and promote all applicable safety practices and regulations.

Skills

Organization skills

Communication

Customer-service

Education

High school diploma or equivalent

Tools

Microsoft Office

Inventory software

Adobe PDF

Order-processing systems

Job description

Description

Do you thrive on keeping things organized, moving fast, and making sure customers (and coworkers!) always feel taken care of? If you're the type who loves juggling multiple projects, paying attention to details, solving puzzles, and being the go-to person everyone counts on? If this sounds appealing,

As our Parts Coordinator, you'll be the heartbeat of the shop-keeping track of equipment, wrangling paperwork, and making sure every rental runs smoothly from pick-up to delivery. You'll partner with awesome teammates across operations, fleet, and finance, and you'll get a front-row seat to the action in a fast-paced, high-energy environment.

This isn't your average desk job-you'll play a key role in keeping projects moving, customers happy, and our fleet in tip-top shape.

About Us

REIC Rentals operates as a trusted leader in specialty rental solutions across North America. With 55+ locations across North America, we provide high-performance equipment and expert support to meet the most demanding challenges.

Our goal is to set new industry standards, ensuring our customers always have the best tools, expertise, and service-wherever and whenever they need it.

What You'll Do

• Order, receive, inspect, store, and issue parts for rental equipment and accessories.
• Maintain accurate, timely inventory records using company systems and required documentation.
• Source parts from local suppliers and approved vendors while controlling costs.
• Monitor inventory levels, establish appropriate stock levels for common parts, and replenish stock to prevent shortages.
• Add and manage part numbers for locally unique equipment.
• Coordinate parts deliveries and support local operations through multiple delivery methods.
• Conduct spot checks and monthly physical inventory counts.
• Keep the parts room and stock areas clean, safe, and organized.
• Collaborate with the national Parts Coordinator and team members across the organization.
• Deliver exceptional service and support to internal customers.
• Safely operate a forklift after completing required training and certification.
• Follow and promote all applicable safety practices and regulations.

What We’re Looking For

• High school diploma or equivalent.
• 2 years of related experience or training, or an equivalent combination of education and experience.
• Technical customer-service experience preferred; 2+ years is a plus.
• Strong organization, communication, listening, and customer-service skills.
• Ability to prioritize, use sound judgment, and manage multiple tasks at once.
• General understanding of mechanical or technical tools, language, and specifications.
• Working knowledge of Microsoft Office, Adobe PDF, inventory software, and order-processing systems.
• Ability to read technical procedures, write professional correspondence, and solve practical problems.

Requirements

• Valid driver's license in your state of residence, maintained throughout employment, with no more than two minor moving violations and/or two points.
• Ability to obtain and maintain forklift operator certification within six months of hire.
• Ability to frequently lift and/or move up to 50 pounds.
• Ability to work around variable temperatures and weather, periodic high noise levels, dust, odors, electrical hazards, ladders, and stairs.

Why Choose REIC Rentals

• Competitive pay + overtime opportunities
• Health, Dental, and Vision insurance for employees and families
• 401(k) with company match after 90 days
• Generous PTO + paid holidays
• Career growth and training opportunities

Background & Drug Screen Disclaimer: REIC and all affiliates operate as drug-free environments, which includes marijuana. A pre-employment drug screening that tests for THC and other drugs, as well as a full background check, is required of all newly hired employees.

REIC Rentals is an Equal Opportunity Employer.

REIC does not accept unsolicited resumes or candidate submissions from staffing agencies, search firms, or third-party recruiters without a signed agreement.