Parts Coordinator

Gilder Search Group; Hazelwood (MO); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

401k

PTO & holidays

Employee assistance

Flexible spending accounts

Life insurance

Disability coverage

Learning & development

More benefits

Job summary

Gilder Search Group seeks a detail-oriented Parts and Repairs Coordinator to manage and optimize our inventory processes. You will track inventory levels, document accurately, and coordinate with departments to keep operations efficient.

The role involves creating repair orders, inputting job details into the POR system, and ensuring orders are complete for customer billing. Strong organizational skills and prior inventory experience are essential.

Qualifications

• 1–3 years of inventory management or related experience.
• Strong attention to detail and accuracy in records.
• Ability to prioritize tasks and manage time effectively.

Responsibilities

• Create and manage repair orders for rental equipment and company vehicles.
• Review technician repair notes and input clear, accurate work order descriptions.
• Enter parts, labor, and repair details into the POR system.
• Ensure repair orders are complete and ready for customer billing.
• Maintain organized service records and support equipment maintenance operations.
• Oversee inventory tracking and control, ensuring accurate stock levels.
• Analyze inventory levels and prepare reports for management.
• Support shipping and receiving functions and verify deliveries.

Skills

Inventory management

Attention to detail

Time management

Forklift operation

Tools

Microsoft Office

Job description

Parts and Repairs Coordinator

About the Job

We are seeking a detail-oriented Parts Coordinator to manage and optimize our inventory processes. This role involves tracking inventory levels, ensuring accurate documentation, and coordinating with various departments to maintain efficient operations.

Compensation and Benefits

Discretionary Annual Bonus: Subject to company performance and individual contribution.

Comprehensive Benefits Package Including:

• Medical
• Dental and Vision plans
• 401k
• generous PTO and paid company holidays
• employee assistance program
• flexible spending accounts
• life insurance
• disability coverage
• learning & development programs
• more!

Key Duties and Responsibilities:

• Create and manage repair orders for rental equipment and company vehicles.
• Review technician repair notes and input clear, accurate work order descriptions.
• Enter parts, labor, and repair details into the Point of Rental (POR) system.
• Ensure repair orders are complete, accurate, and ready for customer billing.
• Maintain organized service records and support efficient equipment maintenance operations.
• Oversee inventory tracking and control, ensuring accurate stock levels.
• Analyze inventory levels and prepare reports for management.
• Support shipping and receiving functions, including verifying deliveries and processing paperwork.
• Inspect incoming shipments for quality and accuracy.
• Maintain organized and clean warehouse conditions.
• Collaborate with suppliers and internal teams to ensure smooth operations.
• Prioritize tasks effectively to meet deadlines.

Preferred Skills and Qualifications

• 1 to 3 years of experience in inventory management or a related field.
• Proficient in Microsoft Office.
• Strong attention to detail and accuracy in work.
• Ability to prioritize tasks and manage time effectively.
• Forklift operation experience is a plus.