Parts Coordinator

NorthShore University HealthSystem; Skokie (IL); On-site; USD 49,000 - 77,000; Full time

Benefits offered by this job

Annual raises

Career growth

Medical & Dental

Tuition reimbursement

Free parking

Wellness plan

HSA options

Retirement match

Paid time off

Job summary

NorthShore University HealthSystem is seeking a Parts Coordinator in Clinical Engineering to manage local parts inventory, identify correct replacement parts, and coordinate procurement under established vendor contracts. You will align with CE and central Procurement to ensure timely parts availability for maintenance and repairs.

The role requires 3–5 years in Clinical Engineering or related purchasing roles, plus an associate degree in a relevant field.

Qualifications

• Associate's degree in Biomedical Equipment Technology, Electronics, Supply Chain, or a related field.
• CBET (AAMI) or CPP/CPSM preferred.
• 3-5 years in Clinical Engineering / Healthcare Technology Management, OR 3-5 years in purchasing, requisitioning, or parts / inventory management in a technical or healthcare setting.
• Experience in both Clinical Engineering and purchasing preferred.
• BMET experience or hospital CE procurement experience is a plus.

Responsibilities

• Translate technician requests into part numbers and specs using manuals, schematics, vendor portals, and equipment history.
• Prepare and submit accurate purchase requisitions under vendor contracts and pricing agreements; manage purchase orders.
• Serve as liaison between Clinical Engineering and central Procurement / Accounts Payable; track status, backorders, and discrepancies.
• Receive, inspect, and stage incoming parts; manage local inventory and determine par levels using usage data.
• Create, implement, and communicate processes to standardize parts acquisition across sites.
• Maintain CMMS records of parts ordered, received, and installed; ensure compliance with policies.
• Evaluate supplier offerings and recommend best-fit sources among contracted options.
• Train CE staff on requisition processes, inventory practices, and CMMS documentation requirements.

Skills

Attention to detail

Strong communication

Analytical skills

Independent worker

Education

Associate's degree in Biomedical Equipment Technology

Tools

Workday

PeopleSoft

Infor

Nuvolo

TMA

Accruent

Job description

Hourly Pay Range:

$35.85 - $55.57 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Eligibility: This position is currently available only to current Sodexo and Trimedx employees.

Position Highlights:

• Position: Parts Coordinator, Clinical Engineering
• Multiple Locations Available: 4901 Searle Parkway, Skokie, IL or NorthShore Hospital
• Full Time/Part Time: Full time
• Hours: Days; Regular hours of operation

Job Summary:

Responsible for researching, managing local inventory, recommending, and procuring supplies, parts, and minor equipment to support Endeavor Health's Clinical Engineering operations. Applies a working knowledge of medical equipment to accurately identify, requisition, and stage repair and maintenance parts, and manages CE's local parts inventory so technicians have the right part at the right time.

Operates within Endeavor's established procurement processes and vendor contracts, coordinating with central Procurement and Accounts Payable, who execute final purchasing and payment. Drives parts standardization and cost control across CE sites.

What you will do:

• Parts Identification & Sourcing: Translate technician requests into specific part numbers and specifications using service manuals, schematics, vendor portals, and equipment history to ensure the correct replacement part is ordered the first time.
• Requisition Management: Prepare and submit accurate purchase requisitions through Endeavor's ERP under established vendor contracts and pricing agreements; manage purchase orders for compliance with Endeavor policy and standard terms and conditions.
• Procurement Coordination: Serve as the primary liaison between Clinical Engineering and central Procurement / Accounts Payable; track requisition status, manage backorders, expedite parts for critical equipment repairs, and resolve ordering and invoice discrepancies.
• Inventory & Logistics: Receive, inspect, and stage incoming parts for technicians; manage CE's local inventory of frequently used parts and determine appropriate par levels using usage data and statistical analysis; coordinate the return of defective components, cores, and incorrect shipments.
• Standardization: Create, implement, administer, and communicate processes to standardize parts acquisition and usage across Endeavor sites.
• Documentation & Compliance: Maintain accurate records of parts ordered, received, and installed in the Computerized Maintenance Management System (CMMS); ensure all parts procurement complies with internal policies and regulatory standards.
• Engage CE team members to understand their needs, objectives, and priorities; evaluate supplier offerings and recommend the best-fit source among contracted options for Clinical Engineering.
• Train Clinical Engineering staff on parts requisition processes, inventory practices, and CMMS documentation requirements.

What you will need:

• Education: Associate's degree in Biomedical Equipment Technology, Electronics, Supply Chain, or a related field.
• Certification: CBET (AAMI) or a purchasing credential such as CPP / CPSM (preferred).
• Experience: 3-5 years in Clinical Engineering / Healthcare Technology Management, OR 3-5 years in purchasing, requisitioning, or parts / inventory management in a technical or healthcare setting.
• Preferred: Experience in both Clinical Engineering and purchasing; prior BMET (Biomedical Equipment Technician) experience or experience supporting parts procurement for a hospital CE department.
• Unique or Preferred Skills:
• ERP / supply chain software (e.g., Workday, PeopleSoft, Infor).
• CMMS platforms (e.g., Nuvolo, TMA, Accruent).
• Spreadsheet and database tools.
• Knowledge: Solid understanding of medical equipment terminology, components, and repair processes; knowledge of CE department functionality and workflows; familiarity with hospital procurement policy and contracted-vendor purchasing.
• Skills: Strong organizational skills with high attention to detail; excellent communication skills to bridge highly technical staff and non-technical procurement teams; ability to read and interpret technical manuals and schematics; strong analytical, spreadsheet, and report-writing skills.
• Abilities: Able to work independently without direct supervision and to prioritize competing urgent requests from multiple sites.

Benefits (For full time or part time positions):

• Opportunity for annual increases based on performance
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website www.endeavorhealth.org to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging-each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.