Parts Coordinator

Gerber Collision & Glass; Palm Harbor (FL); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Bonus opportunities

Job summary

Gerber Collision & Glass in Palm Harbor, FL seeks a Parts Coordinator to manage the ordering, receiving, storing, and dispatching of parts for repair orders, ensuring accuracy and timely availability.

You will work with MIS systems, vendors, and shop teams to verify quantities, process invoices, track parts by RO number, and support a fast-paced environment while maintaining quality and customer satisfaction.

Qualifications

• High School Diploma or equivalent is required.
• 1-3+ years of experience with automotive parts.
• I-Car Registered or working towards Gold Class certification.

Responsibilities

• Order, receive, store, and dispatch parts for each repair order.
• Verify accuracy and quality of parts received and track by RO number.
• Enter all parts invoices into the MIS and manage price changes.
• Communicate customer requests and coordinate with vendors to ensure timely delivery.
• Maintain organized parts storage and support shop production schedule.

Skills

Communication skills

Attention to detail

Multi-tasking

Organizational skills

Verbal and written communication

Problem-solving

Education

High School Diploma or equivalent

I-Car Registered (working towards Gold Class)

Tools

Summit MIS

Repair Centre MIS

Mitchell

Audatex

Car-part

Progi

LKQ

Job description

FL Palm Harbor - 123089We put our team members first. You’ll receive a great salary and benefits, and experience the support and opportunity you deserve. You’re empowered to make decisions. You control your future.Job Description:The Parts Coordinator’s primary responsibility and accountability is to provide an exceptional and successful customer experience while proactively managing the process of ordering, receiving, storing, dispatching and returning parts for each repair order. The Parts Coordinator plays a pivotal role in the success of the customer’s experience by verifying the accuracy and quality of parts received in a timely manner as per the production schedule and vehicle needs.Key Job ResponsibilitiesEnsure consistent execution of WOW (Wow Operating Way) plan.Communicate all customer requests and needs to appropriate team members.Work with vendors to order and receive all parts as indicated on the repair orders confirming the quality, correctness and quantity of parts received, accurately identifying parts necessary to complete repairs in the shop.Ensure timely parts distribution to the shop in accordance with the production schedule.Enter all parts invoices into the recommended Management Information System (MIS).Label and track all parts by the R.O.# and store them with the vehicle and/or scheduled repairs; Communicate all Parts Price Changes (also known as Parts Price Increases - PPI) to all required team members.Order and receive supplemental Parts in the MIS, monitor performance of parts, materials and sublet vendors. Ensure daily reconciliation of the parts vendor invoice history report (e.g. 043 Report).Ensure invoices and credit memos are posted and filed/scanned in a timely manner.Ensure vendor invoices have the correct negotiated discount to maintain proper profit margins.Education and/or Experience RequiredHigh School Diploma or equivalent1-3+ years of experience working with automotive parts (auto body parts is a bonus)Customer Service Oriented and strong organizational ability to manage pressure and conflicting demands and prioritize tasks takes initiative in problem solving situations I-Car Registered (working towards Gold Class certification)Required Skills/AbilitiesCommunicate effectively, both verbally and in writingStrong attention to detail and a high degree of accuracy.Effectively manage a fast-paced environment, demonstrating multi-tasking ability while working under pressureWorking knowledge of vehicle repairs practicesManagement Information System: Summit, Repair CentreWorking Knowledge of: Mitchell, AudatexParts sourcing: Car-part, Progi, APU, LKQ B2BSolid problem-solving abilitiesAbove average computer proficiencyAbove average organizational skillsAbility to keep up and succeed in a fast-paced working environmentAbility to work well with others and achieve common goalsOther duties as assignedOther RequirementsFrequently required to bend, crouch, reach, handle toolsLift in excess of 50 lbs. of materialsPlease note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.The physical demands of your job must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.AI Disclosure Statement:At The Boyd Group and all affiliated companies, we do not use artificial intelligence (AI) or automated tools to screen, assess, or select applicants for employment. All hiring decisions are made by real people who review each application individually.Compensation Details:$16 - $22 / HourCompensation is commensurate with skill, education and experience.Supplemental Pay: This position may also be eligible for Bonus opportunities tied to individual or business initiatives