Parts Coordinator

Construction Association of Michigan; Gary (IN); Hybrid; USD 54,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) matching

Paid time off

Job summary

Herc Rentals is seeking a Parts Coordinator in Gary, IN to manage daily inventory, invoicing, and parts logistics. You will support the Service Department and interact with customers at the counter and over the phone, ensuring accurate documentation, timely orders, and compliant handling of returns and damaged parts.

The role requires 3–5 years in construction parts/equipment, heavy equipment experience, and a valid Class 5 license.

Qualifications

• 3–5 years experience with construction parts/equipment.
• Heavy equipment experience is required.
• Must have a valid Class 5 license.

Responsibilities

• Responsible for accurate inventory accounting.
• Maintain a clean, well-organized department.
• Communicate with customers on the telephone and at the counter in a professional manner.
• Accurate invoicing and costing on all parts documents daily.
• Timely ordering, shipping, receiving, and expediting of special orders.
• Prepare shipping documents and packaging of whole goods requested by other departments.
• Set-up showroom displays for merchandising.
• Prepare documents for the return of damaged defective, cores, and warrantable parts in a timely manner.
• Weekly/monthly stock orders.
• Assist in addressing complaints and resolving problems relating to Parts Department.
• Assist Parts Manager in finding the best buys from outside suppliers.
• Related duties as necessary for the accomplishment of the position

Skills

Construction parts experience

Heavy equipment experience

Class 5 license

Job description

Job Title: Parts Coordinator

Gary, IN, USA, 46402

Employment Status: Full-time

Posting Start Date: 10/8/26

Founded in 1965, Herc Rentals is one of the leading equipment rental suppliers in North America with 2025 total revenues reaching approximately $4.4 billion. Herc Rentals' parent company, known as Herc Holdings Inc., listed on the New York Stock Exchange on July 1, 2016, under the symbol "HRI." Herc Rentals serves customers through approximately 607 locations and has about 10,000 employees in North America as of June 30, 2026.

Job Purpose

Utilize purchase orders as a matter of company policy. Responsible for meeting the needs and commitments to customers and Service Department - striving for the highest in customer relations

What you will do

• Responsible for accurate inventory accounting.
• Responsible for maintaining a clean, well-organized department.
• Communicate with customers on the telephone and at the counter in a professional manner.
• Accurate invoicing and costing on all parts documents daily.
• Timely ordering, shipping, receiving, and expediting of special orders.
• Prepare shipping documents and packaging of whole goods requested by other departments.
• Set-up showroom displays for merchandising.
• Prepare documents for the return of damaged defective, cores, and warrantable parts in a timely manner.
• Timely ordering, shipping, receiving, and expediting of special orders.
• Prepare shipping documents and packaging of whole goods requested by other departments.
• Place weekly/monthly stock orders
• Assist in addressing complaints and resolving problems relating to Parts Department.
• Assist Parts Manager in finding the best buys from outside suppliers.
• Related duties as necessary for the accomplishment of the position

Requirements

• Must have previous 3-5 years experience with construction parts/equipment
• Heavy equipment experience.
• Must have valid Class 5 license

Skills

• Ability to safely lift 50 pounds frequently
• Ability to work both indoors and outdoors as required
• Ability to sit, stand, and walk for extended periods
• Ability to perform repetitive tasks, including stretching, turning, twisting, and reaching overhead
• Ability to bend, crouch, squat, kneel, and stoop for extended periods

Req #: 72017

Pay Range: $26.00 - $28.00 per hour

Please be advised that the actual salary offered for any position is subject to the company's sole discretion and may be influenced by various factors, including but not limited to the candidate's qualifications, experience, location, and overall fit for the role.

Herc Rentals values its employees and provides excellent compensation and benefits packages which are not limited to the following.

Keeping you healthy

• Medical, Dental, and Vision Coverage
• Life and disability insurance
• Flex spending and health savings accounts
• Virtual Health Visits
• 24 Hour Nurse Line
• Healthy Pregnancy Program
• Tobacco Cessation Program
• Weight Loss Program

Building Your Financial Future

• 401(k) plan with company match
• Employee Stock Purchase Program

Life & Work Harmony

• Paid Time Off (Holidays, Vacations, Sick Days)
• Paid parental leave.
• Military leave & support for those in the National Guard and Reserves
• Employee Assistance Program (EAP)
• Adoption Assistance Reimbursement Program
• Tuition Reimbursement Program
• Auto & Home Insurance Discounts

Protecting You & Your Family

• Company Paid Life Insurance
• Supplemental Life Insurance
• Accidental Death & Dismemberment Insurance
• Company Paid Disability Insurance
• Supplemental Disability Insurance
• Group Legal Plan
• Critical Illness Insurance
• Accident Insurance

Herc does not discriminate in employment based on the basis of race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, citizenship status, political affiliation, parental status, military service, or other non-merit factors.