Parts Administrator (Temporary)

Hublot; Fort Lauderdale (FL); On-site; USD 25,000 - 36,000; Full time

Job summary

HUBLOT is seeking a Parts Administrator for a temporary assignment to oversee replenishment, ordering, organization and distribution of spare parts. You will liaise with internal teams and external customers to meet order requirements, keep parts organized, and ensure timely updates on repairs.

The ideal candidate has hands-on experience with inventory and parts management, strong communication skills, and at least 2 years in a similar role.

Qualifications

• Hands-on, self-motivated and able to work independently with minimal supervision.
• Ability to multitask and prioritize with strong attention to detail.
• Excellent written and verbal communication with managers, clients and customers.
• Strong follow-up and time management skills.
• Familiarity with HUBLOT watch families and parts.
• Experience in inventory organization and replenishment of spare parts.
• Proficient in MS Office.
• High school diploma or GED.
• At least 2 years relevant work experience.

Responsibilities

• Manage distribution of straps and spare parts orders for boutiques, retailers, and end-customers.
• Maintain sufficient inventory through timely reorders to our manufacture.
• Handle relevant communication channels (e.g., Salesforce).
• Work closely with watchmakers to provide parts during repairs.
• Follow up on missing parts for repairs and report status to Client Service teams.
• Create an organized system for spare parts to ensure accurate inventory and workflow.
• Assist with preparing monthly inventory.
• Prepare shipments to Switzerland of defective spare parts.
• Receive and check spare part orders from headquarters.
• Interact with Client Service to resolve spare parts issues.
• Support other department projects as assigned.

Skills

Multitasking

Attention to detail

Communication skills

Time management

Self-motivated

Independent work

Inventory management

Watch parts knowledge

Education

High school diploma or GED

Tools

MS Office

Job description

We are seeking a Parts Administrator for a Temporary Assignment who is responsible for overseeing replenishment, ordering, organization, internal/external distribution of spare parts, and communication with internal and external customers at HUBLOT. This role is responsible to meet specifics of customer orders in a timely manner. Keeps products separated, organized and in good rotation. Monitors product quality frequently, reporting problems to mitigate issues

Key Responsibilities

• Manage distribution of straps and spare parts orders for boutiques, retailers, and end-customers.
• Maintains sufficient inventory through reordering to our manufacture in a timely manner.
• Handles relevant sections of communication channels (ex. Salesforce)
• Works closely with watchmakers to provide any parts necessary during a repair.
• Follows up with parts missing for repairs and provides status report to Client Service teams.
• Creates a good organization system for all spare parts to ensure accuracy of inventory and maintain a good workflow.
• Assist with the preparation of monthly inventory.
• Prepares shipments to Switzerland of defective spare parts.
• Receives and checks spare part orders received from headquarters.
• Interacts with Client Service team to resolve customer issues related to spare parts matters.
• Other department-related projects as assigned.

Profile

• Hands-on individual who is self-motivated to work independently with minimal supervision.
• Ability to adeptly multitask and prioritize as necessary with strong attention to detail and follow through.
• Excellent oral and written communication skills. Demonstrated ability to respond to questions from managers, clients, and customers.
• Excellent follow up and time management skills.
• Becomes familiar with HUBLOT watch families and parts.
• Experience in inventory organization and replenishment of spare parts.
• Proficient in MS Office
• High school diploma or GED required.
• At least 2 years relevant work experience