Partnerships Coordinator

ROCS Grad Staffing; Reston (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

ROCS Grad Staffing is seeking an energetic Partnership Coordinator to support a collaborative partnerships team at a mission-driven nonprofit organization. This entry-level role offers hands-on experience in partnerships, event coordination, customer service, and business development.

You will manage sponsor and exhibitor communications, assist with invoicing and records, coordinate conference logistics, and support data entry and reporting.

Qualifications

• Bachelor’s degree required in a relevant field.
• Recent graduates and early-career professionals encouraged.
• Experience in customer service, event coordination, administrative support, or partnerships preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Detail-oriented with accurate record-keeping.
• Self-motivated, proactive, and collaborative.

Responsibilities

• Serve as primary point of contact for sponsors, exhibitors, partners, volunteers, and stakeholders.
• Respond to inquiries from current and prospective partners.
• Coordinate sponsor advertisements and partnership initiatives.
• Manage exhibitor cycle for conferences, including booth space and communications.
• Coordinate with decorators and event vendors to support conference operations.
• Provide on-site support during conferences and floor management.
• Process partner invoices and assist with accounts receivable reconciliation.
• Maintain accurate partnership records and databases.
• Assist with data entry, reporting, and document management.
• Prepare reports and materials for internal teams and stakeholders.
• Maintain confidentiality of sensitive information.
• Support volunteer recruitment through outreach and collaboration.
• Identify and resolve issues during day-to-day operations and events.
• Perform other administrative and partnership-related duties as assigned.

Skills

Customer service

Event coordination

Administrative support

Communication skills

Time management

Data entry

Invoices management

Collaboration

Sponsorships

Education

Bachelor’s degree in business, marketing, education, nonprofit management, communications, or a related field

Tools

Microsoft Office

Job description

We are seeking an energetic, organized, and customer-focused Partnership Coordinator to support a collaborative partnerships team at a mission-driven nonprofit organization. This is an excellent opportunity for a recent graduate or early-career professional who wants to gain hands‑on experience in partnerships, event coordination, customer service, and business development.

Responsibilities

• Serve as a primary point of contact for sponsors, exhibitors, partners, volunteers, members, and other stakeholders, providing responsive and professional customer service.


• Respond to inquiries from current and prospective partners, sponsors, exhibitors, and volunteers.


• Coordinate sponsor advertisements and assist with partnership‑related initiatives and deliverables.


• Manage the exhibitor cycle for conferences, including booth space coordination, invoice collection, floor plan management, and exhibitor communications.


• Coordinate with decorators, general service contractors, and other event vendors to support successful conference and exhibit operations.


• Provide on‑site support during conferences, including floor management and responding to exhibitor questions and needs.


• Process partner invoices, assist with accounts receivable reconciliation, and maintain accurate financial records.


• Maintain accurate partnership records, documentation, databases, and other department information.


• Assist with data entry, reporting, presentations, document management, copying, sorting, and packing materials.


• Help prepare reports and other materials for internal teams, partners, and stakeholders.


• Maintain confidentiality of sponsor, partner, prospect, and other sensitive information.


• Support volunteer recruitment efforts through outreach to professional networks and collaboration with partnership and program teams.


• Collaborate with colleagues across the organization to support partnership initiatives and ensure a positive stakeholder experience.


• Identify and help resolve issues that arise during day‑to‑day operations and events.


• Perform other administrative and partnership‑related duties and projects as assigned.

Qualifications

• Bachelor’s degree in business, marketing, education, nonprofit management, communications, or a related field required.


• Recent graduates and early‑career professionals are encouraged to apply.


• Previous experience in customer service, event coordination, administrative support, sales, partnerships, sponsorships, nonprofit/association work, or a related field preferred.


• Strong verbal and written communication skills with the ability to interact professionally with external partners and stakeholders.


• Excellent organizational and time‑management skills with the ability to manage multiple deadlines and priorities simultaneously.


• Strong attention to detail and commitment to maintaining accurate records and documentation.


• Self‑motivated and proactive, with the ability to work independently and take initiative with minimal oversight.


• Collaborative and team‑oriented with the ability to work effectively with individuals at all levels of an organization.


• Strong customer service skills and a polished, professional approach when working with external stakeholders.


• Comfortable identifying problems, finding solutions, and following through on outstanding items.


• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.


• Comfortable working in a professional office environment and handling occasional physical tasks, including lifting, pushing, or pulling boxes and merchandise up to 50 lbs.