Music LicensingCoordinator

VARITE INC; San Francisco (CA); On-site; USD 61,992 - 68,880; Part time

Benefits offered by this job

Health Insurance

Retirement Plans

Legal Service Plans

Job summary

VARITE INC in San Francisco, CA is seeking a part-time Partner Operations & Licensing Coordinator. The role focuses on managing rightsholder relationships, monthly reporting, asset intake, and approvals within a hybrid work model.

You will design repeatable processes, coordinate with legal and product teams, and support up to 40 partners as the business scales. This is a 3.5-month contract with a competitive hourly rate.

Qualifications

• Experience turning messy, high-stakes obligations into repeatable processes.
• Ability to manage multiple partner commitments and deadlines.
• Strong written and verbal communication with external partners.
• Exposure to music licensing, rights management, or entertainment industries.

Responsibilities

• Own monthly partner data and reporting for up to 40 partners; ensure accuracy and contractual alignment.
• Coordinate 20+ partner sync meetings; prepare agendas and track action items.
• Manage asset intake and delivery; track due, received, and outstanding items.
• Review artist usage approvals; coordinate with legal and partners to keep templates current.
• Build trackers, calendars, checklists, and workflows to scale operations as partner volume grows.

Skills

Organizational skills

Process design

Project coordination

Clear communication

Cross-functional collaboration

Education

Prior temp/agency experience at Adobe

Music licensing knowledge

Rights management familiarity

Adobe Creative Cloud / Premiere experience

Tools

Adobe Creative Cloud / Premiere

Job description

PartnerOperations & Licensing Coordinator

Location: San Francisco, CA 94107 (Hybrid)

Contract Duration: 3.5 months with possible extension

Pay Rate Range: $45.00/hr. to $50.00/hr. on W2

Work Authorization: US Citizen or Green Card only

Work Schedule: Part time: 4 hours per day, 5 days a week, 20 hours per week.

About the role

• is building a music experience that brings licensed music to creators, backed by direct deals with major labels, publishers, and performing rights organizations.
• As we move from deal-making into launch and steady-state operations, we need someone to own the operational backbone of our rightsholder relationships the recurring monthly reporting, asset flows, and approvals that keep up to 40 partners in good standing and keep the product compliant.
• This is a builder's role. You won't inherit a mature process; you'll design it.
• If you like turning a messy, high-stakes set of obligations into clean, repeatable systems, this is for you.

What you'll do

• Own monthly partner data and monthly reporting. Design, prepare, and deliver recurring reporting packages for up to 40 music-industry rightsholder partners (labels, publishers, PROs), ensuring each report is accurate, on time, and matches contractual requirements.
• Facilitate over 20 partner sync meetings. Coordinate and execute recurring partner check-ins - scheduling, agendas, notes, and follow-through on action items across a large partner roster.
• Manage asset intake and delivery. Build and own the process for receiving assets from partners and delivering assets to them, with clear tracking of what's due, received, and outstanding.
• Own asset review and approval. Manage review and sign-off of artist usage for templates within Premiere Mobile, coordinating with legal and partners to keep approvals current.
• Build the systems. Stand up the trackers, calendars, checklists, and workflows that make all of the above repeatable and auditable as the partner count and volume grow.

Skills

• Exceptional organization and attention to detail - you catch the missing field before a partner does.
• A process-builder's mindset: you see a recurring task and immediately want to systematize it.
• Comfort managing many parallel obligations and deadlines without dropping threads.
• Clear, professional communication with external partners.
• Ability to work cross-functionally with legal, product, and business teams.

Education

• Preferred: Prior temp/agency experience at Adobe
• Experience in music licensing, rights management, partner management, or the music/entertainment industry.
• Familiarity with rightsholder reporting, royalties, or clearance workflows.
• Experience with Adobe Creative Cloud / Premiere, or content/asset management tools.

BENEFITS

• Health Insurance: Medical, dental, and vision coverage
• Retirement Plans: Participation in a company-sponsored retirement savings plan.
• Legal Service Plans: Offering access to attorneys for legal advice and representation.

VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.