Partner Recruiting Specialist

Ballard Spahr LLP; Pennsylvania; Hybrid; USD 95,000 - 135,000; Full time

Benefits offered by this job

Hybrid work schedule

Professional development

Diversity & inclusion

Job summary

Ballard Spahr LLP seeks a Partner Recruiting Specialist to support lateral partner recruiting initiatives across practices and offices. Based in Philadelphia with a hybrid schedule, the role partners with firm leadership, recruiters, and the Talent Department to coordinate processes and drive proactive strategies.

Strong organizational skills and confidentiality are essential for success. Ideal candidates have at least five years in a law firm or legal setting, proficiency with Office 365, and

Qualifications

• Minimum of five years of progressively responsible experience within a law firm or legal environment.
• Advanced proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Experience with legal industry technologies and platforms such as NetDocs, Workday, Flo, and PDF management applications is preferred.

Responsibilities

• Coordinate and support all phases of the firm's lateral partner recruiting efforts in partnership with the Senior Director of Partner Recruiting, firm leadership, partners, and administrative teams.
• Assist in the development and execution of proactive recruiting strategies designed to attract high-caliber lateral partner talent.
• Serve as a primary liaison to external legal recruiters, managing communications, fee agreements, candidate submissions, and relationship-building efforts.
• Coordinate candidate interview schedules, meeting logistics, and on-site arrangements while ensuring a seamless and professional candidate experience.
• Facilitate candidate diligence efforts by collecting required materials, tracking progress, and following up with stakeholders throughout the recruiting process.

Skills

Growth Mindset

Communication

Detail-Oriented

Relationship Builder

Tools

NetDocs

Workday

Flo

PDF management

Job description

Department: Talent

About Us: Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

The Partner Recruiting Specialist plays a critical role in advancing the firm's strategic growth initiatives by supporting all aspects of lateral partner recruiting. Working closely with firm leadership, partners, recruiters, and Talent Department colleagues, this position coordinates and manages the recruitment process for individual lateral partners and partner groups across practices and offices. The ideal candidate is highly organized, relationship-focused, proactive, and thrives in a sophisticated professional environment where discretion and attention to detail are essential. This full-time position is based in our Philadelphia office and offers a hybrid work schedule of three days per week in the office.

Why Join Us?

Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.

Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role

As a Partner Recruiting Specialist within our Talent Department, you will: Coordinate and support all phases of the firm's lateral partner recruiting efforts in partnership with the Senior Director of Partner Recruiting, firm leadership, partners, and administrative teams. Assist in the development and execution of proactive recruiting strategies designed to attract high-caliber lateral partner talent. Serve as a primary liaison to external legal recruiters, managing communications, fee agreements, candidate submissions, and relationship-building efforts. Coordinate candidate interview schedules, meeting logistics, and on-site arrangements while ensuring a seamless and professional candidate experience. Facilitate candidate diligence efforts by collecting required materials, tracking progress, and following up with stakeholders throughout the recruiting process. Maintain clear and timely communication among partners, firm leadership, recruiters, and other key stakeholders. Manage and update recruiting databases, tracking reports, candidate files, and process documentation with a high degree of accuracy. Support recruiting projects and initiatives by identifying opportunities to improve processes, efficiency, and overall effectiveness. Apply a best-practices approach to lateral partner recruiting while maintaining exceptional standards of professionalism, confidentiality, and client service.

What We're Looking For

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Excellent verbal and written communication skills with a professional and service-oriented approach.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• Relationship Builder: Strong interpersonal skills with the ability to establish credibility and build effective relationships at all levels.

Required Experience

Minimum of five years of progressively responsible experience within a law firm or legal environment. Prior experience in attorney recruiting, talent management, executive support, professional development, or a related function is strongly preferred. Demonstrated experience coordinating complex projects involving multiple stakeholders and competing priorities. Advanced proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. Experience with legal industry technologies and platforms such as NetDocs, Workday, Flo, and PDF management applications is preferred. Excellent organizational, time management, and project coordination skills. Ability to work independently while effectively collaborating with colleagues across the firm. Ability to exercise sound judgment, maintain confidentiality, and handle sensitive matters with professionalism.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm's website.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

Ballard Spahr LLP, an AmLaw 100 law firm with more than 750 lawyers in 19 U.S. offices, serves clients across industry sectors in litigation, transactions, and regulatory compliance. We partner with clients-from startups to Fortune 500 companies, governments, and nonprofit organizations to deliver the strategic counsel, powerful advocacy, and dynamic thinking that helps them overcome challenges, protect what's important, and position for future success. The firm combines a comprehensive scope of practice with strong regional market knowledge. And we are nationally recognized in the development and use of innovative technology to drive efficiency, transparency, and results. Please visit www.ballardspahr.com.