Part-Time Youth Programs Support Specialist

City-of-SAN-Pabl; San Pablo (CA); On-site; USD 35,000 - 42,000; Part time

Job summary

The City of San Pablo is seeking a Program Assistant in the Youth, School, & Community Partnerships Division to support diverse program activities and grant management. The role involves coordinating events, reviewing submissions, tracking data, and maintaining records in a web-based system, with a focus on serving youth and families.

Responsibilities include meeting preparation, developing SOPs, creating marketing materials, and assisting with special events.

Qualifications

• Currently enrolled in a post-secondary program leading to an undergraduate or graduate degree in public administration, community development, or related field.
• At least one year of professional or volunteer experience in public administration or youth development.
• Proficient with Microsoft Office; strong written and oral communication.

Responsibilities

• Assist division staff with administrative and program coordination activities.
• Assist with meeting preparation and note-taking.
• Support application-based programs, including tracking submissions.
• Order supplies for programs, office and meetings.
• Enter and maintain program data in web-based systems.
• Maintain project workplans, calendars, and task trackers.

Skills

Administrative support

Meeting notes

Data entry

Microsoft Excel

Microsoft Word

Microsoft Outlook

Marketing materials

Bilingual English/Spanish

Education

Public administration / related field

Recent graduate

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Publisher

Google Sheets

Job description

The City of San Pablo is seeking a Program Assistant in the Youth, School, & Community Partnerships Division to support diverse program activities and grant management. The role involves coordinating events, reviewing submissions, tracking data, and maintaining records in a web-based system, with a focus on serving youth and families.

Responsibilities include meeting preparation, developing SOPs, creating marketing materials, and assisting with special events.