Part-Time Workplace Experience Coordinator (Contractor)

Nexxen International; Chicago (IL); On-site; USD 30,307 - 38,572; Full time

Job summary

Nexxen is seeking an Office Coordinator/People Operations support in Chicago to maintain a welcoming work environment, manage daily operations, onboarding logistics, and facilities coordination. You will help ensure smooth work flows and a positive experience for employees and guests.

You will support attendance tracking, vendor relations, events, and light executive assistance, contributing to a collaborative, well-organized office culture.

Qualifications

• 1–3 years of experience in an office coordinator, HR admin, receptionist, EA, or people-facing operations role.
• Highly organized with strong attention to detail and ability to juggle multiple tasks.
• Proactive mindset – spots what needs to be done and acts without being asked.
• Comfortable with basic administrative tasks, data entry, and HR/office systems.
• Strong written and verbal communication skills.
• Reliable, punctual, and a consistent, dependable presence in the office.

Responsibilities

• Create a warm, welcoming environment for employees, guests, and new hires.
• Own day-to-day look and feel of the office, keeping spaces clean and stocked.
• Manage office refreshments, snacks, and food programs.
• Coordinate employee engagement activities, team events, and culture moments.
• Serve as a visible, approachable presence in the office and build relationships.
• Provide HR admin support with onboarding logistics for new hires.
• Assist with orientation days, materials, and workstation setup.
• Track attendance, headcount, and other People data as needed.
• Support offboarding logistics including equipment collection and access.
• Coordinate office maintenance with building management and vendors.
• Manage office supply inventory and ordering.
• Assist with setup/breakdown of meeting rooms and events.
• Provide light EA/administrative support to senior stakeholders.
• Ensure office safety, security, and visitor management protocols.

Skills

Office coordination

HR admin

Receptionist

EA

People-facing operations

Data entry

Communication skills

Organization

Proactive mindset

Reliability

Tools

HR software

Office management systems

Job description

Who is Nexxen?

Flexible advertising, unified by data. Nexxen empowers advertisers, agencies, publishers and broadcasters around the world to utilize data and advanced TV in the ways that are most meaningful to them. Our flexible and unified technology stack comprises a demand-side platform (“DSP”) and supply-side platform (“SSP”), with the Nexxen Data Platform at its core.

Why join the Nexxen team?

With a global footprint, you can be part of a team that is transforming advertising through our creative, flexible and unified solutions. Employees hustle, commit and dedicate themselves to pillars that make up the Nexxen Way – the 3Cs: Customer Centric, Curious Mindset, Collaborative with No Ego.

Key Responsibilities

Office Experience & Culture

• Create a warm, welcoming environment for employees, guests, and new hires from the moment they walk through the door.
• Own the day-to-day look and feel of the office, ensuring shared spaces are clean, organized, stocked, and functioning well.
• Order and manage office refreshments, snacks, and food programs, keeping the kitchen and common areas stocked and enjoyable.
• Help coordinate and execute employee engagement activities, team events, office celebrations, and culture moments that bring people together.
• Serve as a visible, approachable presence in the office, building genuine relationships with employees and making everyone feel at home.

People Operations Support

• Provide HR administrative support with onboarding logistics for new hires.
• Support the coordination of new hire orientation days, including preparing materials, setting up workstations, and ensuring a seamless first‑day experience.
• Assist with tracking and reporting on attendance, headcount, and other People data as needed.
• Support offboarding logistics including equipment collection, system access, and exit coordination.

Workplace & Facilities Support

• Serve as the primary point of contact for office maintenance requests, coordinating with building management and vendors to ensure timely resolution.
• Manage office supply inventory and place orders proactively to avoid disruptions.
• Support the setup and breakdown of meeting rooms and event spaces as needed.
• Assist with light EA and administrative support tasks for senior stakeholders in the office as needed.
• Ensure office safety, security, and visitor management protocols are consistently followed.

Qualifications Required

• 1‑3 years of experience in an office coordinator, HR admin, receptionist, EA, or people-facing operations role.
• Highly organized with strong attention to detail and the ability to juggle multiple tasks without dropping the ball.
• Proactive mindset – spots what needs to be done and does it without being asked.
• Comfortable with basic administrative tasks, data entry, and working in HR or office management systems.
• Strong written and verbal communication skills.
• Reliable, punctual, and committed to being a consistent, dependable presence in the office.

Preferred

• Experience coordinating events or employee engagement activities.

Core Competencies

• Self‑Starter: Proactive and action‑oriented; spots what needs attention and takes care of it.
• Relationship Builder: Builds genuine, warm relationships with employees at every level of the organization.
• Organized & Reliable: Keeps multiple plates spinning without losing track of the details.
• Culture Carrier: Brings positive energy to the office and contributes to a culture where people enjoy coming to work.
• Clear Communicator: Communicates clearly and warmly, whether in person, over Slack, or via email.
• Adaptable: Flexible and composed when priorities shift or something unexpected comes up.
• Service Mindset: Treats all employees, guests, and vendors with care, discretion, and respect.

At Nexxen, we value our differences, varied experiences, and collective contribution. We know that not everyone takes the same career path, so if you don’t match this job description perfectly, don’t worry! We would rather see your application than risk missing out on your potential to make an impact.

In support of pay transparency and equity, the minimum and maximum pay for this role is $22–28 hourly at the time of posting. While this is our reasonable expectation, this is not a guarantee of compensation or salary; actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, education, certifications, responsibility, and geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location. The specific programs and options available will vary depending on the state, start date, and employment type.