Office & Facilities Manager

F. Schumacher & Co.; New York (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Corporate Annual Profit Sharing

401K Plan

Medical Coverage

Prescription Drug Plan

Vision Coverage

Health Savings Account (HSA)

TELADOC

20 Days PTO

10 Company Holidays

Life Insurance

FSA

AFLAC Plans

Pet Insurance

Short-Term Disability (STD)

Long Term Disability (LTD)

Parental Medical Leave

Child Bonding Leave

Employee Discount

Job summary

F. Schumacher & Co., headquartered in SoHo, New York, is seeking an Office & Facilities Manager to provide comprehensive administrative and operational support for the team, office, and guests.

The ideal candidate thrives in a fast-paced environment, communicates effectively, and balances discretion with approachability while ensuring brand-aligned, clean, and organized spaces.

Qualifications

• 3+ years of experience in office management or facilities management.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent interpersonal and communication skills; acts as the face of the office.
• Experience managing vendor relationships, contracts, and budgets.

Responsibilities

• Front-of-house and daily operations to keep the office running smoothly.
• Greet guests, manage front-desk coverage, mail/packages, and office supplies.
• Coordinate space planning, desk assignments, and brand-aligned decor.
• Oversee facilities: HVAC, plumbing, electrical, and vendor contracts.

Skills

Office management

Facilities management

Vendor management

Budget management

Communication

On-site presence

Job description

Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers “celebrate the feeling of home”. F. Schumacher & Co designs and produces some of the most beautiful fabrics, wallcoverings, trims, rugs, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what’s come before, a drive to make our products with enormous care and attention for detail. F. Schumacher & Co is a globally recognized company with a myriad of showrooms both domestically and internationally.

Our competitive advantage in the industry is our people. We believe that our employees are our most important assets. F. Schumacher & Co is deeply anchored in our company core values which are as follows:

• Take Ownership & Accountability
• Be Solutions-Oriented
• Demonstrate Courage

We empower our employees to live these values daily because we understand how it will positively impact the customer's journey. F. Schumacher & Co., also known as FSCO, is the parent company to many brands within our portfolio. This role supports our New York based SoHo headquarters.

Role Overview

We are seeking a highly organized, proactive, and resourceful Office & Facilities Manager to provide comprehensive administrative and operational support ensure that our team, office, and guests are supported at the highest level. The ideal candidate will be a strong communicator, thrive in a fast-paced environment, and bring a balance of professionalism, discretion, and approachability.

What You’ll Do

• Front-of-house & daily operations
• Serve as the first point of contact for the office - greet guests and maintain a professional, positive, friendly atmosphere.
• Manage front-desk coverage.
• Process incoming/outgoing mail and packages
• Order and maintain office supplies and pantry/kitchen stock.
• Maintain office systems and day-to-day administrative workflows.
• Monitor area for relevant building or neighborhood announcements (e.g., inclement weather, operational interruptions, etc.)
• Office environment & brand standards
• Ensure the office is clean, organized, and visually aligned with company brand standards for both staff and visitors.
• Manage signage, common area presentation, and seasonal or event-based décor in line with brand standards
• Coordinate space planning and desk/seating assignments as headcount needs change
• Facilities & Vendor Management for headquarters
• Partner with vendors (cleaning, maintenance, food/beverage) to schedule services and repairs.
• Oversee building systems (HVAC, plumbing, electrical) coordination with landlord/building management.
• Process facilities- and office-related invoices; track and manage related budgets.
• Negotiate and manage vendor contracts and service agreements; evaluate vendor performance.
• Maintain relationships with building management/landlord on lease-related operational matters.
• Employee Experience & Engagement
• Coordinate catering needs for team & guest visits
• Support employee engagement activities (holiday parties, office celebrations), which may require staying after typical office hours
• Support onboarding logistics for new hires in coordination with HR (welcome materials, office tours, workspace setup, equipment as needed).
• Budget & Administration
• Own and manage the office and facilities spend
• Identify cost-saving opportunities across vendor contracts and office operations.
• Maintain accurate records for insurance, asset inventory, and equipment maintenance schedules.

What we're looking for

• 3+ years of experience in office management, facilities management, or a related administrative role.
• Strong organizational skills with the ability to manage multiple priorities and last-minute requests.
• Excellent interpersonal and communication skills; comfortable as the face of the office.
• Experience managing vendor relationships, contracts, and budgets.
• On-site, full-time presence in our SoHo location required

Benefits Package

Your well-being is our top priority. Our benefits and total compensation are designed for the whole person, caring for both you and your family.

• Corporate Annual Profit Sharing
• 401K Plan
• Medical Coverage
• Prescription Drug Plan
• Vision Coverage
• Health Savings Account (HSA)
• TELADOC

Other Benefits

• 20 Days Paid Time Off (PTO)
• 10 Company Holidays
• Life Insurance
• Flexible Spending Accounts (FSA)
• AFLAC Plans (Accident and Critical Illness Plans)
• Pet Insurance
• Short-Term Disability (STD)
• Long Term Disability (LTD)
• Parental Medical Leave
• Child Bonding Leave
• Employee Discount

We are an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.

Salary Range

$60,000 - $75,000 USD