Part-time Sports Reservation Coordinator

Harris County; Webster (TX); On-site; USD 19,000 - 30,000; Part time

Job summary

Harris County is seeking a Part-Time Field Reservations/Sports Coordinator to manage athletic field reservations, rentals, and scheduling in line with Precinct 2 policies. The role involves handling inquiries, ensuring accurate scheduling, coordinating with leagues and organizations, and supporting administrative tasks and reporting.

Qualifications include a high school diploma or GED, strong communication and organizational skills, and familiarity with reservation software such as CivicRec.

Qualifications

• High school diploma or GED required.
• Experience in athletic facility or recreational sports operations is a plus.
• Strong written and oral communication and time management skills.
• Ability to learn reservation management software (CivicRec) and MS Office.

Responsibilities

• Coordinate athletic field reservations and scheduling.
• Respond to telephone and email inquiries with professional customer service.
• Assist with reservation administration, records, and reporting.
• Coordinate with sports leagues, tournament organizers, and community organizations.
• Support Reservations and Customer Service Team as needed.

Skills

Strong communication

Customer service

Time management

Organizational skills

Team coordination

Bilingual Spanish/English

Adaptability

Research and reporting

Education

High school diploma or GED

Tools

Microsoft Office

CivicRec reservation software

Job description

Reporting to the Director of Operational Services, the Part-Time Field Reservations/Sports Coordinator will coordinate and maintain athletic field reservations, rentals, and sports-related scheduling in accordance with Precinct 2 policies and procedures. This position is responsible for managing field availability, processing reservation requests, coordinating with sports leagues, tournament organizers, and community organizations, and ensuring accurate scheduling to prevent conflicts. The Field Reservations/Sports Coordinator will respond to telephone and email inquiries while providing professional and timely customer service that reflects the standards of Precinct 2. Additionally, this position will assist with administrative duties, including but not limited to reservation system maintenance, rental documentation, payment tracking, record keeping, reporting, field usage coordination, and communication with Parks Operations staff regarding field conditions, maintenance schedules, and cancellations. The coordinator will provide additional support to the Reservations and Customer Service Team as needed.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call [phone] or email [e-mail]

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Duties & Responsibilities

• Athletic Field Reservations & Scheduling
• Customer Service & Sports Organization Coordination
• Field Operations Coordination
• Reservation Administration, Records, & Reporting
• Departmental & Customer Service Support

Education

• High school diploma or G.E.D. equivalent is required.

Knowledge, Skills, and Abilities

• Strong written and oral communication skills and time management skills.
• Experience in athletic facility operations or recreational sports operations is a plus.
• Knowledge of athletic field reservations, sports scheduling, and recreational operations.
• Strong customer service, communication, and interpersonal skills.
• Proficiency in Microsoft Office and ability to learn reservation management software, including CivicRec.
• Strong organizational, time management, and problem-solving skills.
• Ability to maintain accurate records, process reservations, and prepare reports.
• Ability to interpret and apply departmental policies and procedures.
• Ability to work independently, manage multiple priorities, and adapt to changing operational needs.
• Ability to establish effective working relationships with staff, sports organizations, and the public.

NOTE

Qualifying education, experience, knowledge and skills must be documented in your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. 'See Resume' will not be accepted for qualifications.

• Bilingual Spanish/English preferred
• Experience in athletic facility operations or recreational sports operations is a plus.
• Experience with Microsoft Office products, including spreadsheets and program data collection, a plus.

Hours

• This is a part-time position.
• Days and hours are scheduled typically within Monday through Friday, 8:00 a.m. to 2:30 p.m.
• Not to exceed 30 hours a week.
• Hours may vary based on business needs of the department and some weekends, evening hours or holidays may be required.

Work Environment

• This job operates in a clerical office setting with occasional on-site facility quality assurance checks.
• This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Noise level in the work environment is usually average.

Physical Demands

• Essential functions involve significant physical demands related to repeated lifting of up to 50 pounds unassisted, 100 pounds with assistance rarely; carrying tools, materials, and equipment over rough terrain; climbing, reaching and bending.
• Frequently required to walk, sit, talk, drive, hear, bend, stoop, twist, and balance.

Reporting Relationships

• Reports To Position: Director of Operational Services, Parks & Recreation Department

Location

• 2301 W Nasa Blvd, Webster, TX 77598

Employment may be contingent on passing a drug screen and meeting other standards.