Part Time Specialist III, Business Svcs

Lone Star College; Town of Texas, Spring (WI, TX); On-site; USD 40,000 - 65,000; Part time

Job summary

An established industry player is seeking a PT Specialist III to enhance procurement processes and ensure compliance within the organization. In this dynamic role, you will analyze procurement transactions, provide training on purchasing and accounts payable, and manage student accounts receivable. Your analytical skills will be crucial in auditing transactions and guiding staff and students on financial matters. This position offers an opportunity to contribute to effective department operations while working in a supportive office environment. If you have a passion for finance and training, this role is perfect for you.

Qualifications

• Strong analytical and accounting skills are essential for this role.
• Proficiency with standard office software is required.

Responsibilities

• Analyze procurement card transactions and report violations.
• Train staff on purchasing guidelines and process requisitions.
• Assist students with account and payment activities.

Skills

Analytical Skills

Accounting Skills

Interpersonal Skills

Organizational Skills

Proficiency with Standard Office Software

Education

High School Diploma or GED

Job description

Job Description

Purpose and Scope:

The PT Specialist III issues procurement cards, provides assistance and training, audits transactions to ensure policy compliance, runs reports, analyzes data, and reports audit findings to administrators. This role also offers training for purchasing, Accounts Payable, and credit cards to campus personnel and division managers. Additionally, the Specialist III trains travel and expense prepay auditors, manages cash handling and student accounts receivable, and ensures effective department operations. The position involves reviewing reports, conferring with others for data collection, and guiding students and staff on tuition, fees, and collections.

Essential Job Functions:

1. Analyze procurement card transactions, report violations, and maintain credit card data.
2. Train and assist on purchasing guidelines, process requisitions, and handle contracts.
3. Verify and process direct pay requests and accounts payable guidelines.
4. Train and assist Travel and Expense prepay auditors, acting as SME and backup.
5. Create budget journals, perform year-end processes, and serve as backup for journal entries and reconciliations.
6. Assist students with account and payment activities, manage billing and collections, and review student accounts for waivers and fees.
7. Support cashiers, record refunds, and coordinate with vendors.
8. Participate in campus hiring committees and manage student receivables and refunds.
9. Guide students and employees on payment plans, financial agreements, 1098T forms, and waivers.

Knowledge, Skills, and Abilities:

• Strong analytical and accounting skills.
• Proficiency with standard office software.
• Excellent interpersonal and organizational skills.
• Ability to transfer knowledge, meet deadlines, and work in dynamic environments.
• Ability to process purchase orders, make budget recommendations, and follow procedures.

Physical Abilities: Sedentary work with some walking, standing, bending, and light carrying. No special physical demands.

Work Schedule and Conditions: Office environment with standard equipment, minimal safety hazards, and internal/external contacts.

Required Qualifications: High school diploma or GED.