Part Time Specialist III, Business Svcs

Decker Jones, P.C.; Texas; On-site; USD 10,000 - 60,000; Part time

Job summary

Join a forward-thinking institution as a PT Specialist III, where you will play a crucial role in managing procurement cards and assisting with financial operations. This position offers a supportive environment with a focus on work/life balance. You'll be responsible for analyzing transactions, providing training, and ensuring compliance with financial guidelines. If you have strong analytical skills and a passion for helping students navigate their financial accounts, this opportunity is perfect for you. Embrace a role that allows you to make a meaningful impact while enjoying excellent benefits and a collegial atmosphere.

Benefits

Tuition Waiver

Retirement Plan

Work/Life Balance

Qualifications

• Strong analytical and accounting skills are essential.
• Proficiency with standard office software is required.

Responsibilities

• Analyze financial procurement card accounts and report violations.
• Guide campus personnel on accounts payable guidelines and payments.

Skills

Analytical Skills

Accounting Skills

Interpersonal Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Education

High School Diploma or GED

Tools

Standard Office Software

Job description

Job Description

Purpose and Scope: The PT Specialist III issues procurement cards, provides assistance and training, audits transactions to ensure compliance with policies and procedures, runs reports, analyzes data, and reports audit findings to administrators. He or She provides guidance on purchasing, Accounts Payable, and credit cards to campus personnel and division managers. The Specialist III also trains travel and expense prepay auditors on financial modules and procedures, acting as backup. He or She is responsible for cash handling and accounts receivable of student accounts, ensuring effective department operations. He or She reviews reports, records, and directives, and confers with others to obtain data required for department activities. He or She provides guidance to students, Student Services, and Financial Aid regarding tuition, fees, payment plans, and collections.

Essential Job Functions:

1. Analyze financial procurement card accounts and transactions; report and record violations; maintain credit card spreadsheets and data.
2. Provide training on purchasing guidelines to requestors and division managers; enter requisitions and contracts for services; assist with general counsel contracts and procedures.
3. Guide campus personnel on direct pay requests and accounts payable guidelines; verify accuracy and process payments.
4. Train and assist Travel and Expense Prepay Auditor; act as backup.
5. Create budget journals and journal entries; perform year-end processes; serve as backup for journal entries, bank deposits, and reconciliations.
6. Assist students with account finance, billing, and collection activities.
7. Manage third-party billing, collection, and reporting on student accounts.
8. Review and adjust student accounts for tuition waivers and fees per guidelines.
9. Assist cashiers; record refund monies; coordinate vendor refunds.
10. Participate in campus hiring committees.
11. Record student receivables payments; prepare deposits.
12. Guide students on setting up payment plans, filling out financial agreements, obtaining 1098-T forms, and creating refund profiles.
13. Assist employees with waivers and enter them into the system.

Knowledge, Skills, and Abilities:

• Strong analytical and accounting skills.
• Proficiency with standard office software.
• Excellent interpersonal and organizational skills.
• Effective communication skills.
• Ability to ensure compliance with deadlines and regulations.
• Ability to transfer knowledge and determine work approaches.
• Adaptability to unpredicted requirements.
• Ability to follow procedures and resolve problems.
• Ability to process purchase orders and make budget recommendations.

Physical Abilities: Sedentary work with some walking, standing, bending, light carrying, and driving. No special physical demands.

Work Schedule and Conditions: Involves use of standard office equipment; interaction with internal and external contacts; performed in a climate-controlled office environment.

Required Qualifications: High school diploma or GED.

Salary: Hourly Pay Rate is $15.14.

Benefits Marketing Statement: Join our supportive, collegial environment with excellent work/life balance, tuition waiver, retirement plan, and more.

Special Instructions: Apply online via the Job Search page; include Job ID# in your file name; attach necessary documents.

How to Apply: All applications must be submitted online only. We participate in the E-Verify program. We are an EEO employer and conduct criminal background checks.