Staffing Specialist

Aston Carter; Seattle (WA); On-site; USD 39,000 - 50,000; Full time

Job summary

Aston Carter in Seattle, WA seeks a Recruiter I to partner with North America Customer Fulfillment. You will manage high-volume recruiting for large warehouse sites, handling the earliest stages of the delivery network with a focus on operational excellence and strong stakeholder partnership.

This contract role requires exceptional organization, experience with ATS, and the ability to coordinate offers, transfers, and rapid hiring cycles across multiple locations.

Qualifications

• 13 years of experience in recruiting operations, recruiting, or talent acquisition.
• Experience in high-volume recruiting environments, preferably supporting multiple locations or business units.
• Hands-on experience with applicant tracking systems (ATS) and recruiting tools.
• Demonstrated ability to manage offers, track acceptance, and handle internal transfers.
• Strong organizational skills to manage multiple roles, requisitions, and priorities.
• Fast-paced environment experience with high hiring volumes.
• Ability to build trust and maintain professional relationships with site leaders and internal stakeholders.
• Excellent communication skills, including clear and direct written and verbal communication.
• Proactive approach to identifying hiring needs and preventing last-minute volume spikes.
• Resilience and adaptability when managing complex, high-volume recruiting operations.

Responsibilities

• Operate as a Recruiter Business Partner with a strong customer-facing and internal hiring focus.
• Manage end-to-end recruiting operations for approximately 2025 warehouse sites, each with multiple roles and hiring needs.
• Oversee the first section of the delivery pipeline by supporting large warehouses where inventory is stored and prepared for movement to distribution centers.
• Handle high-volume hiring cycles, including sudden spikes in headcount needs when sites delay requisitions until they become urgent.
• Process offers accurately and in a timely manner, including creating, updating, and tracking offer statuses.
• Track candidate offer acceptance and maintain accurate records in applicant tracking systems and related tools.
• Manage internal transfers and support internal mobility processes in alignment with business needs.
• Monitor and manage multiple Slack channels for each assigned site to share updates on offers, interviews, and hiring progress.
• Conduct proactive check-ins with site leaders to anticipate hiring needs and reduce the risk of unexpected volume surges.
• Build and maintain trust-based relationships with site leaders by being direct, professional, and responsive.
• Collaborate closely with internal stakeholders, including recruiting coordinators and hiring teams, to ensure a smooth candidate experience.
• Maintain strong organizational systems to manage multiple requisitions, roles, and priorities across different locations.
• Adapt quickly to changing priorities and high-volume workloads while maintaining accuracy and attention to detail.
• Support continuous improvement of recruiting operations and processes within the customer fulfillment network.

Skills

Recruiting experience

High-volume recruiting

ATS experience

Offer management

Organizational skills

Fast-paced environment

Stakeholder relationships

Communication

Proactive hiring

Adaptability

Tools

Slack

ATS tools

Job description

Job Description

This role serves as a Recruiter Business Partner supporting North America Customer Fulfillment operations. You will manage recruiting activities for large, high-volume warehouse sites, focusing on the earliest stages of the delivery network. The position emphasizes operational excellence, strong stakeholder partnership, and efficient handling of recruiting processes across multiple locations in a fast-paced environment.

Job Title: Recruiter I

Job Description

This role serves as a Recruiter Business Partner supporting North America Customer Fulfillment operations. You will manage recruiting activities for large, high-volume warehouse sites, focusing on the earliest stages of the delivery network. The position emphasizes operational excellence, strong stakeholder partnership, and efficient handling of recruiting processes across multiple locations in a fast-paced environment.

Responsibilities

• Operate as a Recruiter Business Partner with a strong customer-facing and internal hiring focus.
• Manage end-to-end recruiting operations for approximately 2025 warehouse and fulfillment sites, each with multiple roles and hiring needs.
• Oversee the first section of the delivery pipeline by supporting large warehouses where inventory is stored and prepared for movement to distribution centers.
• Handle high-volume hiring cycles, including sudden spikes in headcount needs when sites delay requisitions until they become urgent.
• Process offers accurately and in a timely manner, including creating, updating, and tracking offer statuses.
• Track candidate offer acceptance and maintain accurate records in applicant tracking systems and related tools.
• Manage internal transfers and support internal mobility processes in alignment with business needs.
• Monitor and manage multiple Slack channels for each assigned site to share updates on offers, interviews, and hiring progress.
• Conduct proactive check-ins with site leaders to anticipate hiring needs and reduce the risk of unexpected volume surges.
• Build and maintain trust-based relationships with site leaders by being direct, professional, and responsive.
• Collaborate closely with internal stakeholders, including recruiting coordinators and hiring teams, to ensure a smooth candidate experience.
• Maintain strong organizational systems to manage multiple requisitions, roles, and priorities across different locations.
• Adapt quickly to changing priorities and high-volume workloads while maintaining accuracy and attention to detail.
• Support continuous improvement of recruiting operations and processes within the customer fulfillment network.

Essential Skills

• 13 years of experience in recruiting operations, recruiting, or talent acquisition.
• Experience in high-volume recruiting environments, preferably supporting multiple locations or business units.
• Hands-on experience with applicant tracking systems (ATS) and recruiting tools.
• Demonstrated ability to manage offers, track acceptance, and handle internal transfers.
• Strong organizational skills with the ability to manage multiple roles, requisitions, and priorities simultaneously.
• Comfort working in a fast-paced environment with frequent changes and high hiring volumes.
• Ability to build trust and maintain professional relationships with site leaders and internal stakeholders.
• Excellent communication skills, including clear and direct written and verbal communication.
• Proactive approach to identifying hiring needs and preventing last-minute volume spikes.
• Resilience and adaptability when managing complex, high-volume recruiting operations.

Additional Skills & Qualifications

• Experience as a Recruiting Coordinator (RC) or in a similar coordination-focused role is highly beneficial.
• Experience in recruiting operations within warehousing, logistics, or fulfillment environments is an advantage.
• Familiarity with Slack or similar collaboration tools for managing communications across multiple teams and channels.
• Experience supporting internal mobility or internal transfer processes.
• Strong attention to detail and process discipline in tracking candidates and offers.
• Ability to work effectively with minimal offer negotiation, focusing on operational and administrative excellence.

Work Environment

The role supports large North America Customer Fulfillment warehouses that operate at high volume and complexity. You will manage recruiting activities for 2025 sites, each with its own roles, priorities, and communication channels. The environment is fast-paced and highly dynamic, with periods of intense hiring activity when sites release urgent headcount needs. You will work extensively with applicant tracking systems and digital collaboration tools, including Slack, to coordinate offers, interviews, and updates with site leaders and internal teams. The position emphasizes professional, direct communication and strong organizational practices to keep multiple requisitions and stakeholders aligned. Work hours may require flexibility to support different sites and time zones, and the role is heavily focused on desk-based, technology-driven recruiting operations.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay And Benefits

The pay range for this position is $36.00 - $36.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Oct 20, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.