Part-Time Recruitment & HR Services Associate

James Madison University; Harrisonburg (VA); Hybrid; USD 25,000 - 28,000; Part time

Benefits offered by this job

Tuition Waiver

UREC access

Voluntary benefits

12 holidays a year

Talent Development trainings

Job summary

James Madison University is seeking a part-time Recruitment and Employment Services Assistant to provide high-level customer service and administrative support to the Recruitment and Employment Services team. The position runs about 29 hours weekly, 8:00 a.m.–5:00 p.m., Monday–Friday, and is not eligible for benefits.

The role emphasizes assisting with recruitment processes, helping applicants with online applications, supporting HR projects/events, and maintaining accurate data and documents.

Qualifications

• Demonstrated excellent administrative practices and procedures.
• Strong interpersonal skills, customer service experience and the proven ability to build strong working relationships.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and accuracy.
• Qualities such as professionalism and adaptability.
• The ability to organize, prioritize and multi-task.
• Demonstrated typing and data entry skills and computer knowledge in a Windows based environment, preferably Microsoft Word, Excel and PowerPoint.
• The ability to work independently and as part of a team.
• The ability to manage confidential and sensitive information.

Responsibilities

• Providing assistance with the recruitment process to internal and external customers via phone, email and in person
• Assisting applicants with the online application process
• Supporting special Recruitment and Employment Services Team projects, initiatives and events, such as Connections Day, Job Fairs, etc.
• Providing additional general administrative and clerical support for other HR functions on an as needed basis
• Tracking reference letters that are received, scanning them, and following up on references that are not received
• Running reports in a timely manner and ensuring data is accurate
• Scanning documents into an electronic filing system

Skills

Administrative practices

Interpersonal skills

Verbal communication

Written communication

Attention to detail

Professionalism

Adaptability

Organization and multi-tasking

Typing and data entry

Microsoft Word/Excel/PowerPoint

Independent and team work

Confidential information handling

Job description

James Madison University is seeking a part-time Recruitment and Employment Services Assistant to provide high-level customer service and administrative support to the Recruitment and Employment Services team. The position runs about 29 hours weekly, 8:00 a.m.–5:00 p.m., Monday–Friday, and is not eligible for benefits.

The role emphasizes assisting with recruitment processes, helping applicants with online applications, supporting HR projects/events, and maintaining accurate data and documents.