Part-Time Records Specialist

Abraham Baldwin Agricultural College; Tifton (GA); On-site; USD 21,000 - 30,000; Part time

Job summary

Abraham Baldwin Agricultural College in Tifton, GA is seeking a Part-Time Records Specialist to support the Registrar in student record management. The role involves reviewing transfer credits, building eCampus courses in Banner 9 (SIS), and handling student and faculty inquiries with accuracy.

You will process registrar forms, assist with transcript downloading and enrollment verification, and help certify degree requirements while adhering to relevant laws and ABAC policies.

Qualifications

• Associates degree required; bachelor’s preferred.
• 2–3 years of office experience.
• Proficiency with computers and software.
• Ability to learn new systems quickly.
• Ability to analyze problems and implement solutions.
• Strong oral and written communication skills.
• High attention to detail.

Responsibilities

• Assist Registrar with student record management and related tasks.
• Support transfer credit review and transcript processing.
• Build eCampus courses in Banner 9 (SIS).
• Respond to student and faculty questions and requests.
• Process registrar forms (roster changes, degree changes, substitutions, catalogs).
• Assist with degree completion certification.
• Follow federal/state laws and university policies.

Skills

Office experience

Learn new systems

Problem solving

Communication

Attention to detail

Education

Associates degree

Bachelor’s degree preferred

Tools

Banner 9 (SIS)

eCampus

Job description

Job Title: Part-Time Records Specialist

Location: Tifton, GA

Regular/Temporary: Regular

Full/Part Time: Part-Time

Job ID: 304691

Job Summary

This position assists the Registrar with student record management.

• Supervisory controls

  • This position reports directly to the Registrar.

• Major Duties
  • Supports transfer credit review
  • Builds eCampus courses in Banner 9 (SIS)
  • Responds to and processes student and faculty questions, forms, and requests
  • Assists with transcript downloading and enrollment verification
  • Processes in house Registrar forms including but not limited to roster correction forms, major changes, degree adjustments and substitutions, catalog term changes, and grade changes
  • Assists with certifying the completion of degree requirements
  • Performs related duties

  • Must adhere to relevant federal and state laws; University System of Georgia and Board of Regents guidelines and polices; and to the ABAC Academic Catalog and ABAC Employee Handbook

• Minimum Qualifications
  • Associates degree, bachelors preferred
  • 2-3 years experience in an office environment
  • Proficiency in computers
  • Ability to learn new systems
  • Ability to analyze problems and to develop and implement solutions
  • Skill in oral and written communication

  • High level of attention to detail

• Physical demands / Work environment
  • Work is typically performed sitting at a desk while working on a computer in the Office of the Registrar located on the Tifton campus
  • Some lifting of boxes and files
  • Some crouching and bending

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Abraham Baldwin Agricultural College (ABAC) does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, or genetic information in its programs and activities, including admissions and employment, as required by Title IX of the Education Amendments of 1972, the Americans with Disabilities Act of 1990 and changes made by the ADA Amendments Act of 2008, Section 504 of the Rehabilitation Act of 1973, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination Act of 1975, and other applicable statutes, regulations, and USG and ABAC policies. For questions or more detailed information, please contact Abraham Baldwin Agricultural College's Human Resources Office at [phone].