Part-Time Records Specialist

University of Tampa Inc; Tampa (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

The University of Tampa Inc in Tampa, FL is seeking a Records Specialist to support Veterans educational benefits by providing customer service, processing enrollment certifications, and maintaining records.

You will perform School Certifying Official functions, assist with VA audits and catalog submissions, and help ensure compliance with applicable policies and regulations.

Qualifications

• Customer service and administrative support experience.
• Ability to enter and manage student records accurately.
• Familiarity with university record systems is a plus.

Responsibilities

• Provide customer service and administrative support to students, parents, faculty, staff, and visitors regarding Veterans benefits.
• Enter, update, and maintain student information and records in university systems.
• Collect and review required documentation for VA programs.
• Process enrollment certifications and related SCO tasks per VA requirements.
• Assist with VA audits, catalog submissions, and compliance activities.
• Attend mandatory monthly VA training and perform other duties as assigned.

Skills

Customer service

Administrative support

Data entry

Education

High School diploma

Associate degree preferred

Job description

Tampa

Position Details

The Records Specialist supports the administration of Veterans educational benefits by providing customer service, processing enrollment certifications, maintaining records, performing School Certifying Official (SCO) functions, and assisting with compliance-related activities.

Key Responsibilities

• Provide customer service, guidance, and administrative support to prospective and current students, parents, faculty, staff, and visitors regarding Veterans educational benefits, eligibility requirements, enrollment certifications, required documentation, and related university processes.
• Enter, update, and maintain student information and records in university systems and databases in an accurate and timely manner.
• Collect, review, and maintain required student documentation and records associated with Veterans educational benefits programs.
• Process and maintain records and enrollment certification related to of Veterans educational benefits, ensuring accuracy and compliance with applicable policies, procedures, and regulations.
• Perform School Certifying Official (SCO) functions, including processing enrollment certifications, updates, and related documentation in accordance with Department of Veterans Affairs requirements.
• Assist with annual VA State Approving Agency (SAA) catalog submissions and VA audits, and compliance activities by gathering records, preparing documentation, and providing requested information.
• Attend mandatory monthly training hosted by the Department of Veterans Affairs.
• Perform other duties as assigned.

Minimum Qualifications

• High School diploma required; associate degree preferred.
• Minimum one year of office experience (preferably in a university setting).

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.