Part-Time Receptionist

Penn State University; University Park (TX); On-site; USD 28,654,000 - 34,385,000; Part time

Job summary

Penn State University in University Park seeks a part-time receptionist for the Radiation Science & Engineering Center. You will be the first contact for visitors, answer phones, and provide general office support including scheduling, ordering, and maintaining supplies.

The role involves escorting guests, ensuring security, handling confidential information, coordinating events and Open House, and using Office, Teams, Simba, SAP Concur, and Worklion.

Qualifications

• Experience with front-desk reception and visitor management is preferred.
• Familiarity with common office software and scheduling tools is beneficial.
• Confidential information handling experience is a plus.

Responsibilities

• Serve as primary point of contact and escort for visitors, tours, classes and maintain security by signing guests in, showing safety video, and distributing dosimetry.
• Answer phones and assist callers.
• Provide general office support: inventory, ordering, shipping, note taking, and meeting coordination.
• Assist with Open House, events, workshops and meetings.
• Handle sensitive information with discretion.

Skills

Office

Teams

Simba

SAP Concur

WorkLion

Tools

Microsoft Office

Teams

Simba

SAP Concur

WorkLion

Job description

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

Job Description And Position Requirements

The Radiation Science & Engineering Center is seeking applicants for a part-time receptionist.

Job duties to include:

• Serve as primary point of contact and escort for visitors, tours, classes and maintain security by collecting required information needed for signing guests in, showing safety and security video, and distributing dosimetry.
• Answer phones/assist callers.
• Provide general office support: maintain office supply inventory and ordering, gas cylinder orders/returns, purchasing/ordering requests, note taking for staff meetings and emergency drills, scheduling shipping pickups, maintain office machines, enter OPP work orders and maintain copies of forms needed for operations.
• Assist with yearly Open House, events, workshops and meetings.
• Handle sensitive and confidential information with discretion.
• Requirements, qualifications, and/or competencies:
• Office, Teams, Simba, SAP Concur, Worklion preferred

Selected candidate will be subject to Nuclear Regulatory Commission (NRC) background checks and fingerprinting prior to starting.

Schedule

• Monday thru Friday, 20-24 hours per week

Compensation

The starting rate for this job is $20/hour

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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