Part Time Receptionist

Sub-Zero Group, Inc.; Fitchburg (WI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health, dental, and vision plans

On-site UW Health clinic

401(k) with profit sharing

Electric vehicle charging

Education assistance

Job summary

Sub-Zero Group, Inc. is seeking an administrative receptionist to manage the WFBC reception and lobby, handle all incoming/outgoing calls, greet guests, and support training programs.

The role includes coordinating registrations, creating name badges and welcome packets, organizing rooming lists with hotels, scheduling transportation, and communicating dietary needs to the kitchen. It also covers event support and other admin duties as assigned.

Qualifications

• Relevant experience in reception or administrative support.
• Ability to manage calls and guest interactions professionally.
• Strong organizational skills for registrations, badges, packets, and rooming lists.

Responsibilities

• Manage WFBC reception and lobby with professional etiquette and customer service.
• Handle all incoming/outgoing calls.
• Greet guests and acknowledge arrivals.
• Track registrations and create name badges and welcome packets.
• Coordinate rooming lists with hotels and schedule transportation.
• Print menus and communicate dietary needs to kitchen.
• Assist training team with room setups and event logistics.
• Provide miscellaneous administrative support as assigned.

Skills

Customer service

Phone handling

Guest reception

Scheduling

Event coordination

Administrative support

Communication

Tools

Microsoft Office

Job description

• Managing the WFBC reception and lobby with professional etiquette, friendly atmosphere, and customer service.
• Managing all incoming/outgoing calls
• Acknowledge guests upon arrival and greet professionally in a friendly disposition.
• Tracking registrations
• Creating name badges
• Creating welcome packets
• Coordinating rooming lists with hotel
• Schedule transportation
• Print menus
• Communicate dietary needs to kitchen
• Text blasts
• Organizing and delivering gifts for training events and post event
• Preparing tour headsets and safety glasses
• Assist the training team with room setups and other tasks as needed
• Assist training guests with needs
• Decorations
• Other Administrative Duties as assigned

We value our employees by providing:

• Competitive compensation based on skills
• Industry leading health, dental, and vision plans
• Generous 401 (K) savings and profit sharing
• On-site UW Health clinic, fitness center, and walking paths
• Education assistance and internal training programs
• Electric vehicle charging
• Maternity & paternity leave

This position requires a pre-employment drug/alcohol test and background check, which will be administered after a conditional job offer is extended. A negative drug/alcohol test result is required for employment. Refusal to take the test or a positive result may disqualify a candidate from further consideration. All drug testing will be conducted in accordance with federal and state laws.

Equal Opportunity Employer

Responsibilities include:

• Managing the WFBC reception and lobby with professional etiquette, friendly atmosphere, and customer service.
• Managing all incoming/outgoing calls
• Acknowledge guests upon arrival and greet professionally in a friendly disposition.
• Training administrative duties:
  • Tracking registrations
  • Creating name badges
  • Creating welcome packets
  • Coordinating rooming lists with hotel
  • Schedule transportation
  • Print menus
  • Communicate dietary needs to kitchen
  • Text blasts
  • Organizing and delivering gifts for training events and post event
  • Preparing tour headsets and safety glasses
  • Assist the training team with room setups and other tasks as needed
  • Assist training guests with needs
  • Decorations
• Other Administrative Duties as assigned

We value our employees by providing:

• Competitive compensation based on skills
• Industry leading health, dental, and vision plans
• Generous 401 (K) savings and profit sharing
• On-site UW Health clinic, fitness center, and walking paths
• Education assistance and internal training programs
• Electric vehicle charging
• Maternity & paternity leave

This position requires a pre-employment drug/alcohol test and background check, which will be administered after a conditional job offer is extended. A negative drug/alcohol test result is required for employment. Refusal to take the test or a positive result may disqualify a candidate from further consideration. All drug testing will be conducted in accordance with federal and state laws.

Equal Opportunity Employer