Part-Time Real Estate Assistant

Sandberg Phoenix; Sarasota (FL); Hybrid; USD 28,000 - 40,000; Part time

Job summary

Sandberg Phoenix is seeking a dependable, detail-oriented part-time real estate assistant to join our Sarasota real estate law department in a hybrid pre- and post-closing capacity. The role supports closing paralegals and attorneys with residential and commercial closings, requiring strong organization, meticulous attention to detail, and efficient task management in a collaborative legal team.

The ideal candidate has 2+ years of real estate pre- and post-closing experience, excellent written

Qualifications

• 2+ years of real estate pre- and post-closing experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple transactions and deadlines in a fast-paced environment.
• Ability to learn and use new software programs.
• Excellent written and verbal communication skills.

Responsibilities

• Review and proof contracts for completeness and accuracy.
• Open files and enter transaction information into closing software.
• Order title work, surveys, mortgage payoffs, and association estoppels.
• Communicate with clients and other parties and follow up on outstanding items.
• Monitor deadlines and coordinate completion of all pre-closing requirements.
• Prepare and send disbursements and loan packages.
• Coordinate recording of closing documents.
• Order and follow up on final title policies.
• Maintain accurate and organized closing files.

Skills

Organization

Attention to detail

Communication

Prioritization

Multitasking

Software literacy

Job description

Sandberg Phoenix is seeking a dependable, detail-oriented part-time real estate assistant to join our local real estate law department in Sarasota. This role would be for a hybrid pre and post-closing real estate assistant to the real estate closing paralegals and attorneys.

The ideal candidate will have experience supporting real estate closings (both residential and commercial), strong organizational skills, excellent attention to detail, and the ability to manage assignments efficiently in a collaborative legal environment.

Pre-Closing Responsibilities

• Review and proof contracts for completeness and accuracy.
• Open files and enter transaction information into closing software.
• Order title work, surveys, mortgage payoffs, and association estoppels.
• Communicate with clients and other parties and follow up on outstanding items.
• Monitor deadlines and coordinate completion of all pre-closing requirements.

Post-Closing Responsibilities What You'll Bring

• Prepare and send disbursements and loan packages.
• Coordinate recording of closing documents.
• Order and follow up on final title policies.
• Maintain accurate and organized closing files.

What You'll Bring

• 2+ years of real estate pre and post-closing experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple transactions and competing deadlines in a fast-paced environment.
• Ability to effectively prioritize and accept delegated tasks from multiple attorneys and paralegals.
• Ability to quickly learn and utilize new software programs.
• Excellent written and verbal communication skills.

Salary range starts at $25 per hour based on experience and qualifications.