Part-Time Project & Video Production Coordinator (Temporary Role)

GeekWire; Seattle (WA); Hybrid; USD 39,000 - 41,000; Part time

Job summary

GeekWire Studios in Seattle is seeking a Part-Time Project & Video Production Coordinator (Temporary) to help manage sponsored projects from kickoff to completion. This hands-on role requires strong organization, clear communication and the ability to juggle multiple projects with tight deadlines.

You’ll coordinate with Studios, sales, marketing and events, ensure deliverables and schedules stay on track, support video production tasks, and keep clients informed with updates and reports.

Qualifications

• Experience in project coordination, client service, advertising, media, marketing, content production or events is a plus.
• Experience with video, audio, social media or graphic production is required.

Responsibilities

• Keep project timelines, deliverables and next steps on track for multiple sponsored projects.
• Create and maintain project checklists and schedules.
• Coordinate deliverables across Studios, sales, marketing and events teams.
• Track client feedback, edits, approvals and outstanding materials.
• Follow up with internal teams and external partners to keep projects moving.
• Identify issues early and propose solutions to keep projects on track.

Skills

Project coordination

Client service

Advertising

Media

Marketing

Content production

Events

Tools

Google Workspace

Excel

PowerPoint

WordPress

YouTube

Mailchimp

Zoom

Project management tools

Video editing

Audio editing

Job description

GeekWire Studios: Part-Time Project & Video Production Coordinator (Temporary Role)

Part-Time | 20 hours per week for 3-4 months | Hybrid (Seattle)

GeekWire, the national media company that runs the leading technology news site in Seattle and the Pacific Northwest, is looking for a highly organized, detail-oriented and resourceful Project & Video Production Coordinator to join our business team.

This is a hands-on role for someone who enjoys making things happen. You’ll help manage sponsored projects from start to finish, communicate directly with clients, coordinate with GeekWire’s Studios, sales, marketing and events teams, and make sure deadlines, deliverables and details don’t fall through the cracks.

We’re looking for someone who is a strong communicator, comfortable managing multiple projects at once, a whiz with online video production and willing to jump in wherever needed. In true GeekWire fashion, we’re looking for a Swiss Army Knife to help our expanding GeekWire Studios team.

What You’ll Do

Project Management

You’ll help keep GeekWire’s client projects organized and moving forward from kickoff through completion.

• Manage multiple sponsored projects and activations, keeping timelines, deliverables and next steps on track.
• Create and maintain project checklists and schedules.
• Coordinate deliverables across GeekWire’s business, Studios, marketing and events teams.
• Track client feedback, edits, approvals and outstanding materials.
• Follow up with internal team members and external partners to keep projects moving.
• Identify potential issues and solve them before they become problems.
• Keep project information organized and up to date.
• Help with project wrap-up, including final deliverables, reporting and client follow-up.

Client Communication

You’ll have regular communication with GeekWire advertisers and sponsors and play an important role in making sure they have a great experience working with us.

• Communicate directly with clients by email, phone and video calls.
• Send project updates, timelines, reminders and next steps.
• Collect and organize client feedback and make sure it gets to the right people.
• Respond to client questions and coordinate answers with GeekWire team members.
• Help clients understand project timelines, deliverables and publishing schedules.
• Make sure client requests and commitments are followed through.
• Build strong, professional relationships with clients and partners.

GeekWire Studios

You’ll support GeekWire Studios, our sponsored content arm, which produces videos, podcasts, written content and other creative programs for brands.

• Coordinate Studios projects and keep production checklists on track.
• Work with producers, editors, clients and other stakeholders on project deliverables.
• Help coordinate scripts, graphics, thumbnails, copy and other creative assets.
• Review content as a second set of eyes before it goes to clients or is published.
• Help manage client edits and feedback through the production process.
• Assist with YouTube uploads, publishing schedules and promotional materials.
• Help create project recaps and pull performance information for clients.
• Support the development and execution of new Studios programs.

You’ll work closely with the GeekWire business team to help turn opportunities into successful client programs.

• Assist with proposals, sponsor decks and other sales materials.
• Help prepare materials for client meetings and sales calls.
• Coordinate the execution of advertising and sponsorship programs after a sale is made.
• Help maintain sales and marketing materials.
• Assist with promotional efforts for sponsored content, podcasts, Studios programs and other GeekWire initiatives.
• Look for ways to make our project and client processes more efficient.

What We’re Looking For

The right person for this role is organized, curious, dependable and comfortable juggling a lot of different responsibilities.

You are:

• Organized. You keep track of details, deadlines and deliverables.
• Strong communicator. You write clear, professional emails and follow up.
• Proactive. You don't wait for someone to tell you that something needs to be done.
• Detail-oriented. You catch mistakes and notice when something is missing.
• A strong project coordinator. You enjoy keeping people and projects moving.
• Client-friendly. You understand that responsiveness, professionalism and follow-through matter.
• Resourceful. You can figure things out and aren't intimidated by unfamiliar tasks.
• Collaborative. You enjoy working across teams and pitching in when needed.
• Comfortable with technology. You learn new tools and platforms quickly.
• Video Production: You are a whiz when it comes to YouTube and other video platforms.
• Flexible. You can shift gears when priorities change.
• A Swiss Army Knife. You're willing to do a little bit of everything and take pride in getting things done.

Experience in project coordination, client service, advertising, media, marketing, content production or events is a plus. Experience with video, audio, social media or graphic production is required.

Technical Skills

Experience with some of the following tools and platforms is helpful:

• Google Workspace
• Microsoft Excel and PowerPoint
• WordPress
• YouTube
• Mailchimp
• Zoom
• Project management tools
• Video and audio editing tools

GeekWire

GeekWire is a technology news company and community that covers the people, companies and ideas shaping the future of technology. We also bring the community together through events, podcasts, sponsored content and other experiences.

We are passionate about what we do, tuned-in to our community, competitive in our work, smart about our resources, experimental in our approach and committed to being good community members.

Compensation & Schedule

This is a part-time position of 20 hours per week starting immediately.

The position will generally be performed during regular business hours, with some flexibility based on project and event schedules. Occasional evening or event work may be required.

This is a hybrid role. We’d like you to work with us in person at GeekWire’s Fremont office in Seattle once a week, and that schedule can become more flexible over time. GeekWire will provide a work computer.

Compensation: $28 to $30 per hour.

CORE VALUES

Passionate. We are engaged and energetic. We recognize the responsibility that comes with informing, convening and serving the community. We have fun, and our love for what we do shows in our work.

Tuned-In. Our radar is always on. We know that business leads and news scoops can hit when we least expect them. We actively pursue stories and business opportunities that advance our overall goals.

Team Players. Our best work comes through teamwork and collaboration. We communicate clearly and directly. We scramble to help when big news hits, or special events approach. We debate and disagree in the interest of a better product. We come together on a decision and move forward.

Competitive. We hustle, and get shit done. Speed matters, and we thrive on it. We’re scrappy, fierce and frugal with our resources, attributes that allow us to punch above our weight and take on new challenges. No one out-hustles us. We take pride in being first and best in everything we do.

Smart. We are inquisitive and curious. We’re subject-matter experts, but we’re not limited by our specialties. We are always learning and expanding our horizons. We master the tools and resources of our trade.

Experimental. We look for unique opportunities to maximize audience, boost engagement, grow revenue, build community and create value. We take risks. We aren’t afraid to fail. We plan, invest, follow through, assess and adjust based on what we learn.

Community-Oriented. We are accountable to our audience and community. We recognize GeekWire’s unique role in serving them. We strive for inclusion and diversity in our coverage, events and team. We ensure the community knows and can take pride in GeekWire’s story.